S215--VISN20 Off Site Medical Equipment Storage

Description

{"description":"This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE.\n\nThe purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socio-economic programs.\n\nNAICS Code: 493110 General Warehousing and Storage\nSmall Business Size Standard: $34M\nPSC/FSC: S215 Housekeeping Warehouse/Storage \n\nGENERAL INFORMATION: \n\nThe Department of Veterans Affairs, VISN 20, intends to establish a single Blanket Purchase Agreement (BPA) for all labor, material, supervision, quality assurance processes, and any other resources necessary to supply medical device storage services. The period of performance will be 07/01/2026 06/30/2031. Services must include the following: \n\nTransportation\nThe Contractor shall have the means to pick up VA items from VA facility sites, deliver those items to the Contractor s storage facility, and have the means to deliver stored items to VA facilities as directed. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Shipping containers must comply with all federal and state regulations (i.e., DOT, DOE, regulations and standards). These will be fixed hourly rates each way between the VA and the warehouse and per square foot on truck. \nStorage\nThe Contractor shall have storage facilities sufficient to contain VA items in secure and climate-controlled conditions that will preserve the operability of the items stored. The Contractor shall understand and follow manufacturers requirements for the storage of their equipment and supplies. Price per square foot of storage needed. Square footage is based on floor space and does not take into consideration vertical storage. Multiple locations can be consolidated as long as all requirements of the PWS are met. \n\nResponse Timeliness\nUpon request by the ordering facility, the Contractor shall deliver the stored items to the ordering facility in a timely manner. Timely Manner is defined as no more than 72 hours after the time the request is placed. Individual TOs may place more strict timelines and further define delivery and pick-up terms.\n\nRegular Inspection and Maintenance\nThe Contractor shall regularly inspect and maintain stored VA items in accordance with manufacturers requirements. To this end, the Contractor shall have personnel properly certified and/or trained in the inspection and maintenance of these items. \nThe vendor will have 60 days from the date of storage request to supply a certified technician for all supplies or equipment that will require preventative maintenance. The vendor will verify with the station requesting storage if any supply of equipment will need preventative maintenance for supply or equipment before pickup at the requesting station. Preventative maintenance will be performed as required by the Contractor and results will be sent via email to the requesting station within 48 hours of the preventative maintenance results.\nOrdering VA facilities may require inventory counts, services performed on the items, and operational status reports from the Contractor on individual TOs. The details of report submission (format, required time interval, etc.) will be defined on individual TOs. The Contractor must be capable of providing these reports to the facility and at no additional cost to the VA. Equipment maintenance costs should be an all-inclusive price. \nStored Items Accessibility\nThe warehouse locations used for item storage shall be accessible to the appropriate VA personnel at no cost to the VA. The specifics of access will be dictated by agreed-to terms captured in TOs regarding hours of access, check-in process, safety equipment to be worn, etc.\n\nTypes of Medical Devices and Supplies\nThe following list of items indicates, but is not limited to, the types of medical devices and supplies that may be serviced by this BPA and its TOs. Each facility in VISN 20 needs to be able to store items as needed. No inventory list with quantities is available, this is to be used on an as needed basis. Manufacturer and model numbers will be provided at time of storage. \n\nMaintenance Items as follows:\n\nBeds, Electric, ICU Capable\nVentilators, Bedside/Intensive Care\nVentilators, Transport\nVentilators, Noninvasive Positive Pressure\nInfusion Controllers\nInfusion Pumps, Analgesic, Patient-Controlled\nMonitors, Physio, Bedside\nDefibrillators, Cardiac\nElectrocardiograph: EKG\nHospital Stretchers\nOxygen Concentrators\nThermometers\nPortable Generator\nPortable HVAC\n\nPalleted Items:\n\nCots\nAir Cleaners\nPortable Toilet\nFlooring\nTraffic Signs\nPAPRs\nIv Poles\nCavi-wipes\nN95 Masks\nKN95 Masks\nFace Shields\nDisposable Gowns\nReusable Gowns\nLab Kits\nVirex\nSurgical Masks\nGloves \nBouffant Caps\nShoe Covers\nWater Jugs\nECG Electrodes\nHand Sanitizer\nUrinal\nO2 Tubing\nGowns\nPajamas\nSocks\nBp Cuffs\nTemp Probes\nPulse Ox Cables\nPersonal Care Items\nPeri-Care Wipes\nFeeding Tube Supplies\nToilet Paper\nHi-Flow Nasal Cannula\nArt Line Supplies\nHumidifier and Connectors\nVentilator Supplies\nNeedles\nIV Supplies\nFoley Supplies\n\nVISN 20 Sites\n\nAlaska VA Healthcare System\n1201 North Muldoon Road\nAnchorage, AK 99504\n\nBoise VA Medical Center\n500 West Fort Street\nBoise, ID 83702\n\nPortland VA Medical Center\n3710 Southwest US Veterans Hospital Road\nPortland, OR 97239\n\nRoseburg VA Health Care System\n913 NW Garden Valley Blvd.\nRoseburg, OR 97471\n\nSpokane\nAmerican Lake VA Medical Center\n9600 Veterans Dr.\nLakewood, WA 98493\n\nJonathan M. Wainwright VA Medical Center\n77 Wainwright Drive \nWalla Walla, WA 99362\n\nVA Southern Oregon Health Care System\n8495 Crater Lake Highway\nWhite City, OR 97503\n\nINSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:\n\nAny vendor interested and capable of meeting this requirement should provide a written statement to the Contracting Officer. Vendor response must include at a minimum:\n\n Point of Contact\n Business size\nShort Description of Capabilities\nProof of authorized service provider from the manufacturer\nVetCert certification (if applicable)\nUnique Entity ID (UEI#)\n\nAny response to this notice must show clear and convincing evidence of the Vendor s capability of meeting this requirement. Please note, responses will be shared within the Government and project team, but otherwise will be held in strict confidence.\n\nInterested firms shall respond to this synopsis no later than 3:00 PM Mountain Standard Time on 01/30/2026. All responses shall be submitted electronically to amy.kuczajda@va.gov \n\n"} Solicitation Number: 36C26026Q0277 Type: Sources Sought Base Type: Sources Sought NAICS: 493110 Classification Code: S215 Response Deadline: 2026-01-30T15:00:00-07:00 Office Address: VANCOUVER, WA Place of Performance: Portland, Oregon, 93729 POC: Amy Kuczajda, Amy.Kuczajda@va.gov, 208-429-2018 {"description":"This is a SOURCES SOUGHT SYNOPSIS and is for informational / market research purposes only. THIS IS NOT A REQUEST FOR PROPOSAL, QUOTATION OR BID, NOR A SYNOPSIS OF A PROPOSED CONTRACT ACTION. No reimbursement will be made for any costs associated with providing information in response to this synopsis or on any follow up information. NO SOLICITATION IS CURRENTLY AVAILABLE.\n\nThe purpose for this synopsis is to conduct market research to help identify capable, potential sources and to establish if this requirement can be set-aside for small business or other socio-economic programs.\n\nNAICS Code: 493110 General Warehousing and Storage\nSmall Business Size Standard: $34M\nPSC/FSC: S215 Housekeeping Warehouse/Storage \n\nGENERAL INFORMATION: \n\nThe Department of Veterans Affairs, VISN 20, intends to establish a single Blanket Purchase Agreement (BPA) for all labor, material, supervision, quality assurance processes, and any other resources necessary to supply medical device storage services. The period of performance will be 07/01/2026 06/30/2031. Services must include the following: \n\nTransportation\nThe Contractor shall have the means to pick up VA items from VA facility sites, deliver those items to the Contractor s storage facility, and have the means to deliver stored items to VA facilities as directed. Deliveries shall incorporate sufficient packing to comply with all applicable federal and/or state standards relating to shipment of these products. Shipping containers must comply with all federal and state regulations (i.e., DOT, DOE, regulations and standards). These will be fixed hourly rates each way between the VA and the warehouse and per square foot on truck. \nStorage\nThe Contractor shall have storage facilities sufficient to contain VA items in secure and climate-controlled conditions that will preserve the operability of the items stored. The Contractor shall understand and follow manufacturers requirements for the storage of their equipment and supplies. Price per square foot of storage needed. Square footage is based on floor space and does not take into consideration vertical storage. Multiple locations can be consolidated as long as all requirements of the PWS are met. \n\nResponse Timeliness\nUpon request by the ordering facility, the Contractor shall deliver the stored items to the ordering facility in a timely manner. Timely Manner is defined as no more than 72 hours after the time the request is placed. Individual TOs may place more strict timelines and further define delivery and pick-up terms.\n\nRegular Inspection and Maintenance\nThe Contractor shall regularly inspect and maintain stored VA items in accordance with manufacturers requirements. To this end, the Contractor shall have personnel properly certified and/or trained in the inspection and maintenance of these items. \nThe vendor will have 60 days from the date of storage request to supply a certified technician for all supplies or equipment that will require preventative maintenance. The vendor will verify with the station requesting storage if any supply of equipment will need preventative maintenance for supply or equipment before pickup at the requesting station. Preventative maintenance will be performed as required by the Contractor and results will be sent via email to the requesting station within 48 hours of the preventative maintenance results.\nOrdering VA facilities may require inventory counts, services performed on the items, and operational status reports from the Contractor on individual TOs. The details of report submission (format, required time interval, etc.) will be defined on individual TOs. The Contractor must be capable of providing these reports to the facility and at no additional cost to the VA. Equipment maintenance costs should be an all-inclusive price. \nStored Items Accessibility\nThe warehouse locations used for item storage shall be accessible to the appropriate VA personnel at no cost to the VA. The specifics of access will be dictated by agreed-to terms captured in TOs regarding hours of access, check-in process, safety equipment to be worn, etc.\n\nTypes of Medical Devices and Supplies\nThe following list of items indicates, but is not limited to, the types of medical devices and supplies that may be serviced by this BPA and its TOs. Each facility in VISN 20 needs to be able to store items as needed. No inventory list with quantities is available, this is to be used on an as needed basis. Manufacturer and model numbers will be provided at time of storage. \n\nMaintenance Items as follows:\n\nBeds, Electric, ICU Capable\nVentilators, Bedside/Intensive Care\nVentilators, Transport\nVentilators, Noninvasive Positive Pressure\nInfusion Controllers\nInfusion Pumps, Analgesic, Patient-Controlled\nMonitors, Physio, Bedside\nDefibrillators, Cardiac\nElectrocardiograph: EKG\nHospital Stretchers\nOxygen Concentrators\nThermometers\nPortable Generator\nPortable HVAC\n\nPalleted Items:\n\nCots\nAir Cleaners\nPortable Toilet\nFlooring\nTraffic Signs\nPAPRs\nIv Poles\nCavi-wipes\nN95 Masks\nKN95 Masks\nFace Shields\nDisposable Gowns\nReusable Gowns\nLab Kits\nVirex\nSurgical Masks\nGloves \nBouffant Caps\nShoe Covers\nWater Jugs\nECG Electrodes\nHand Sanitizer\nUrinal\nO2 Tubing\nGowns\nPajamas\nSocks\nBp Cuffs\nTemp Probes\nPulse Ox Cables\nPersonal Care Items\nPeri-Care Wipes\nFeeding Tube Supplies\nToilet Paper\nHi-Flow Nasal Cannula\nArt Line Supplies\nHumidifier and Connectors\nVentilator Supplies\nNeedles\nIV Supplies\nFoley Supplies\n\nVISN 20 Sites\n\nAlaska VA Healthcare System\n1201 North Muldoon Road\nAnchorage, AK 99504\n\nBoise VA Medical Center\n500 West Fort Street\nBoise, ID 83702\n\nPortland VA Medical Center\n3710 Southwest US Veterans Hospital Road\nPortland, OR 97239\n\nRoseburg VA Health Care System\n913 NW Garden Valley Blvd.\nRoseburg, OR 97471\n\nSpokane\nAmerican Lake VA Medical Center\n9600 Veterans Dr.\nLakewood, WA 98493\n\nJonathan M. Wainwright VA Medical Center\n77 Wainwright Drive \nWalla Walla, WA 99362\n\nVA Southern Oregon Health Care System\n8495 Crater Lake Highway\nWhite City, OR 97503\n\nINSTRUCTIONS TO RESPOND TO SOURCES SOUGHT SYNOPSIS:\n\nAny vendor interested and capable of meeting this requirement should provide a written statement to the Contracting Officer. Vendor response must include at a minimum:\n\n Point of Contact\n Business size\nShort Description of Capabilities\nProof of authorized service provider from the manufacturer\nVetCert certification (if applicable)\nUnique Entity ID (UEI#)\n\nAny response to this notice must show clear and convincing evidence of the Vendor s capability of meeting this requirement. Please note, responses will be shared within the Government and project team, but otherwise will be held in strict confidence.\n\nInterested firms shall respond to this synopsis no later than 3:00 PM Mountain Standard Time on 01/30/2026. All responses shall be submitted electronically to amy.kuczajda@va.gov \n\n"}