6525--RADIOLOGY MAMMOGRAPHY TRACKING SOFTWARE SEPG 499629 EER 270504 (VA-26-00027153) 623-26-1-3184-0006

Description

{"description":"The Eastern Oklahoma VA Health Care System (EOVAHCS) needs to procure an in-house mammography tracking software to establish an independent comprehensive breast program. This project aims to implement a mammography tracking software system to improve patient follow-up, ensure compliance with MQSA (Mammography Quality Standards Act), and streamline workflow for radiologic technologists and administrative staff. This will be used for Veteran Patients who are needing Mammography breast services at the Tulsa Health Care Clinic (THCC) on 91st \n\nGeneral Scope\n The mammography tracking software will allow the technologist(s) to do the following and will need to include the below characteristics. \n1. Patient Management\nMaintain comprehensive patient records including demographics, contact information, and medical history.\nTrack prior mammograms and imaging history.\nRecord risk factors (e.g., family history, genetic predisposition).\n2. Exam Tracking\nLog each mammogram performed, including date, type (screening vs. diagnostic), and findings.\nTrack BI-RADS categories and associated follow-up recommendations.\nMonitor additional imaging or biopsy procedures.\n3. Follow-Up and Reminder System\nGenerate automated reminders for:\nPatients due for annual or follow-up exams.\nProviders needing to review or act on abnormal results.\nTrack whether follow-up actions were completed or are still pending.\nEscalate overdue follow-ups for clinical review.\n4. Compliance and Reporting\nEnsure compliance with MQSA and ACR standards.\nGenerate audit-ready reports for inspections and quality assurance.\nTrack outcomes and follow-up rates for performance improvement.\n5. Integration Capabilities\nInterface with:\nVISTA Radiology Information Systems (RIS)\nAGFA EI Picture Archiving and Communication Systems (PACS)\nCPRS Electronic Health Records (EHR)\nSupport HL7 or DICOM standards for interoperability.\n6. User Access and Security\nRole-based access control (e.g., technologists, radiologists, admin staff).\nHIPAA-compliant data handling and secure login protocols.\n7. Analytics and Dashboards\nVisual dashboards for tracking patient compliance and follow-up rates.\nCustomizable reports for clinical, operational, and regulatory needs.\n8. Services\nInstallation to include Implementation, Planning, Configuration, Interfacing and Project Management \nTraining\nAnnual Support Maintenance: to include all version updates and upgrades, 24/7 toll free remote support, and unlimited custom reports.\nBase\nOption Year 1\nOption Year 2\nOption Year 3\nOption Year 4\n\n\nDelivery\nErnest Childers VA Outpatient Clinic\n8921 S Mingo Rd\nTulsa, OK 74133\n\nThe purchase is software based and will require network setup and training. \nVendor shall not be required, nor is authorized to perform any work on the following US Government holidays:\nNew Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day\n\nCONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES\nThe Contractor shall furnish all supplies, equipment, facilities and services required to perform the service under this contract. The Contractor shall perform all work in accordance with this Statement of Work. \nNON-PERSONAL SERVICE STATEMENT \nContractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and perform the inspection and acceptance of the completed work. \nContract Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.\n\n"} Solicitation Number: 36C25926Q0181 Type: Sources Sought Base Type: Sources Sought NAICS: 513210 Classification Code: 6525 Response Deadline: 2026-02-11T16:00:00-07:00 Office Address: Greenwood Village, CO Place of Performance: Tulsa, Oklahoma, 74133 POC: christopher.delauro@va.gov, christopher.delauro@va.gov, 303-712-5737 {"description":"The Eastern Oklahoma VA Health Care System (EOVAHCS) needs to procure an in-house mammography tracking software to establish an independent comprehensive breast program. This project aims to implement a mammography tracking software system to improve patient follow-up, ensure compliance with MQSA (Mammography Quality Standards Act), and streamline workflow for radiologic technologists and administrative staff. This will be used for Veteran Patients who are needing Mammography breast services at the Tulsa Health Care Clinic (THCC) on 91st \n\nGeneral Scope\n The mammography tracking software will allow the technologist(s) to do the following and will need to include the below characteristics. \n1. Patient Management\nMaintain comprehensive patient records including demographics, contact information, and medical history.\nTrack prior mammograms and imaging history.\nRecord risk factors (e.g., family history, genetic predisposition).\n2. Exam Tracking\nLog each mammogram performed, including date, type (screening vs. diagnostic), and findings.\nTrack BI-RADS categories and associated follow-up recommendations.\nMonitor additional imaging or biopsy procedures.\n3. Follow-Up and Reminder System\nGenerate automated reminders for:\nPatients due for annual or follow-up exams.\nProviders needing to review or act on abnormal results.\nTrack whether follow-up actions were completed or are still pending.\nEscalate overdue follow-ups for clinical review.\n4. Compliance and Reporting\nEnsure compliance with MQSA and ACR standards.\nGenerate audit-ready reports for inspections and quality assurance.\nTrack outcomes and follow-up rates for performance improvement.\n5. Integration Capabilities\nInterface with:\nVISTA Radiology Information Systems (RIS)\nAGFA EI Picture Archiving and Communication Systems (PACS)\nCPRS Electronic Health Records (EHR)\nSupport HL7 or DICOM standards for interoperability.\n6. User Access and Security\nRole-based access control (e.g., technologists, radiologists, admin staff).\nHIPAA-compliant data handling and secure login protocols.\n7. Analytics and Dashboards\nVisual dashboards for tracking patient compliance and follow-up rates.\nCustomizable reports for clinical, operational, and regulatory needs.\n8. Services\nInstallation to include Implementation, Planning, Configuration, Interfacing and Project Management \nTraining\nAnnual Support Maintenance: to include all version updates and upgrades, 24/7 toll free remote support, and unlimited custom reports.\nBase\nOption Year 1\nOption Year 2\nOption Year 3\nOption Year 4\n\n\nDelivery\nErnest Childers VA Outpatient Clinic\n8921 S Mingo Rd\nTulsa, OK 74133\n\nThe purchase is software based and will require network setup and training. \nVendor shall not be required, nor is authorized to perform any work on the following US Government holidays:\nNew Year's Day, Martin Luther King Jr's Birthday, Washington's Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day\n\nCONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES\nThe Contractor shall furnish all supplies, equipment, facilities and services required to perform the service under this contract. The Contractor shall perform all work in accordance with this Statement of Work. \nNON-PERSONAL SERVICE STATEMENT \nContractor employees performing services under this order will be controlled, directed and supervised at all times by management personnel of the contractor. Contractor employees will perform independent of and without the supervision of any Government official. Actions of contractor employees may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the U.S. Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will control access to the facility and perform the inspection and acceptance of the completed work. \nContract Officer Representative (COR). The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance: maintain written and oral communications with the Contractor concerning technical aspects of the contract: issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. The COR is not authorized to change any of the terms and conditions of the resulting order.\n\n"}