Event Management (signing LTAs) Services for UNICEF Bulgaria activities

Description

A.0 SPECIAL NOTES A.1 PURPOSE OF THE Request for Proposals (RFP) for Services The purpose of this RFP is to invite local Bulgarian companies to submit a proposal for Event Management (signing LTAs) Services for UNICEF Bulgaria . A.2 FORECAST SCHEDULE Closing date and time for submission of full proposal: 17:00h on Wednesday, 29th July 2026, Sophia (Bulgaria) time. A.3 REQUESTS FOR CLARIFICATION All requests for formal clarification or queries on this RFP must be submitted in writing via email at BUL-PROCUREMENT@UNICEF.ORG by 23rd July 2026. Please make sure that the e-mail mentions the RFP reference number in the subject: “ LRPS-2026-9204967 Event Management” and “ Company Name” . Only written inquiries will be entertained. A response to written inquiries will be provided in due course. Please be informed that all responses will be publicized at the UNGM link. A.4 RFP RESPONSE FORMAT HOW TO APPLY Interested organizations should provide evidence of their experience and ability to fulfill the Terms of Reference by submitting, in separate documents: A.4.1. Filled and signed Bid Form ; A.4.2. Technical Proposal ; A.4.3. Financial Proposal , Full proposals should be submitted in ENGLISH language and must be sent via e-mail to “bul-procurement@unicef.org” not later 17:00h on 29th July 2026, duly signed and dated. Proposals received after the stipulated date and time will be rejected. The Technical Proposal should address all aspects and criteria outlined in this Request for Proposal, especially in the Terms of Reference. The Technical Proposal should include (for more details, please open document “Terms of Reference” ), for the 4 categories: - Category 1. In-person: small, medium and large events; and/or - Category 2. Virtual: small, medium and large events; and/or - Category 3. Hybrid: small, medium and large events. - Category 4: support the organization of up to 7 capacity building events as part of an EC co-funded project “Establishment of alternative arrangements for comprehensive social care services for unaccompanied refugee children in Bulgaria” . The project is part of Administrative Contract No. 812108 31/20.06.2025, signed between the State Agency for Refugees and the Managing Authority for AMIF in Bulgaria– Directorate “International Projects” of the Ministry of Interior, where UNICEF Bulgaria is a partner. The project implementation period is 1 July 2025 – 1 July 2029. The capacity building events are for the newly established social services in Ivaylovgrad, Malko Turnovo, Burgas and Tundzha (Ovchi Kladenetz village), as well as, for employees of the State Agency for Refugees working with unaccompanied children. The technical proposal should be in English, presented in pdf format, duly signed and sealed by the bidders’ authorized representatives. It should not exceed 15 pages (excluding annexes) and should address all aspects of the terms of reference. The bidders’ submissions should provide evidence that the bidder has expertise in all three event sizes and categories. No price information should be attached to the technical documentation. Any submissions made outside of the allotted timeframe or without adequate information will be automatically disqualified. NB! No price information should be contained in the Technical Proposal. Due to the nature of this RFP, there will be no public opening of proposals. The Financial Proposal shall be prepared: The currency of the proposal shall be in Euro (EUR) . All quotes stated in the financial proposal shall be without VAT as UNICEF is a tax-exempt organization. Please use Annex C- Financial Proposal Template; Any activity described in the Technical Proposal but not priced in the Financial Proposal, shall be assumed to be included in the prices of other activities or items, as well as in the final total price. Proposals sent to a different e-mail address (bul-procurement@unicef.org) or in a different format than prescribed in this RFP, or which do not respect the required conf