W065--Tower and Scope Lease, Onsite Endoscopy Specialist, PM and Repair

Description

{"description":"This Sources Sought Notice is for the Richmond VAMC to determine sources for Tower and Scope Lease, Onsite Endoscopy Specialist, PM and Repair listed as the following:\n9 or more units of - 4K/ICG/3D compatible Video Systems\n2 or more units of - Video Mediastinascopes\n2 or more units of - 4K/3D Exscope System\n1 or more units of Service plan for the 13 units\n2 units of Onsite specialist for the 13 or more units\n\n\nSalient Characteristics are as follows:\nSystem Functions & Performance\nConfiguration & Integration:\nSupports multiple configuration options for various operating room (OR) layouts.\nModular and expandable components for future upgrades.\nIntegrates with VA IT systems (such as VistA or Cerner) and platforms like StreamConnect.\nInterfaces with a broad range of endoscopic and surgical devices.\nScopes, cameras, and instruments are interchangeable and cross-compatible with tower and software.\nStability & Ergonomics:\nTower arms/supports stably hold up to 66 lbs.\nMultiple monitor/light mounting points.\nUser interfaces/control panels accessible from standing position; operable with gloved hands.\nErgonomic design to reduce staff fatigue.\nLightweight cameras ( 350 grams).\nCable Management:\nIntegrated system minimizing visible cables to no more than two ( 2).\nCables accessible for adjustments/repair within 5 minutes.\nHygiene & Safety:\nNon-porous surfaces, cleanable/disinfectable per CDC/VA standards in under 5 minutes.\nBuilt-in locks or safety features to prevent accidental movement/dislodgement.\nScopes and surgical instruments are fully compatible with autoclave sterilization (per VA Directive 1116).\nImaging & Compatibility:\nCameras support HD and 4K video output ( 3840×2160 resolution).\nSupports 3D/4K exoscopes for neurosurgery/ENT procedures.\nCamera Control Unit (CCU) backward/forward compatible with all VA camera heads/scopes.\nSupports rigid, flexible, exoscopic, and disposable scopes for airway, ENT, urology, and more.\nImaging enhancement features:\nDynamic brightness adjustment.\nRed contrast enhancement.\nNear-infrared (NIR) imaging with ICG fluorescence.\nNarrow-band imaging (NBI).\nTrue-color reproduction.\nWide field of view.\nIntegrated image/video recording.\nSecure, VA-compliant data transfer to VA IT platforms (encrypted wireless transfer if required).\nDurability:\nInstruments/scopes/accessories compatible with repeated autoclave sterilization.\nService & Support\nOn-site technical support (endoscopy specialist/technician) available during standard operating hours (minimally 7:00am 6:00pm).\nTelephone technical support available 24/7.\nOn-site technician supports training, live troubleshooting, and rapid issue resolution.\nReplacement equipment (scopes, cameras, instruments) provided within 48 hours of notification.\nInitial and ongoing training for OR and clinical staff; in-service dates scheduled within 48 hours of request and delivered within seven days.\nPreventive and corrective maintenance performed by OEM-certified personnel per manufacturer s recommendations.\nRepairs documented and reported to VA Biomedical Engineering, including service reports/test data.\nFunctionally equivalent loaner system/component provided within 48 hours of system failure.\nUpdates, patching, and technology refreshes per OEM specification, at VA Biomedical Engineering s discretion.\nCompliance with VA infection control and patient privacy policies.\nPhysical & Dimensional Requirements\nDesigned for mounting to ceiling booms to maximize floor space.\nCarts/towers fit through standard VA doorways ( 36 wide).\nSupports all listed scopes/instruments within manufacturer s recommended weight/dimensions.\nClinical Compatibility & Special Features\nIncludes video mediastinoscope for thoracic surgery.\nSupports 4K/3D exoscope system(s) for ENT/neurosurgery.\nCross-functional use: towers, cameras, and scopes are interchangeable for Urology, Gastroenterology, General Surgery, ENT, Thoracic Surgery, and selected Neurosurgery.\nAccessories & Future Upgrades\nSupports mounting/integration of additional VA-approved OR accessories and add-ons.\nAllows for future technology upgrades (hardware/software) during service agreement.\nCompliance & General Provisions\nAll work compliant with VA, OSHA, and facility safety regulations.\nEquipment compatible with VA security/privacy requirements (HIPAA, VA Handbook 6500).\nService staff trained/certified on relevant equipment.\nAll warranty/service agreement terms clearly outlined in proposal/submission.\n\nADDITIONAL INFORMATION:\nThis is a SOURCES SOUGHT announcement only. The purpose of this notice is to conduct market research and obtain information from qualified businesses. This is not a request for bids, quotes, or proposals. All responsible sources must submit a capability statement addressing their capabilities, capacity, place of manufacture, and location which shall be considered by the agency. \n \nThis notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.\n \nInterested parties submitting a response to this inquiry must include the following information: \nCapability statement\nName and address of company \nNAICS Code\nSAM.gov UEI number\nBusiness size (large, small, VOSB, or SDVOSB)\nPlace of manufacture (if the requirement involves supplies)\nIdentify applicable socioeconomic categories and any pertinent information which demonstrates the firm s ability to meet the above requirement\nAn authorized distributor letter if the interested party is not the manufacturer\n \nAll responses shall be submitted no later than Sunday, 05/01/2026, by 06:00 PM EST. \nResponses shall be emailed to: Stephen.Nassan@va.gov. When replying, please include Sources Sought 36C24626Q0530 to ensure the email is reviewed in a timely manner.\n"}