H399--Third-Party Elevator Inspections

Description

{"description":"This is a Sources Sought Notice for Third-Party Elevator Inspection Services as identified in the Statement of Work (SOW) for the Saginaw VA Medical Center in Saginaw, Michigan. The contractor shall furnish all necessary tools, parts, labor, supplies, materials, equipment, supervision and transportation necessary to furnish the services noted below.\n\nThe services required are in the DRAFT SOW attached to this notice and are subject to change should a solicitation be issued as a result of this notice. \n\nPlease respond if you have the ability and actual intention to complete this requirement. All of the following information is required in your response:\n\nDUNS NUMBER\nSAM UEI NUMBER\nGSA Contract Number\nCapabilities Statement\nConfirmation of actual intent to submit an offer should an RFQ be posted in future\nCompany name and address\nPoint of contact information (name, phone, email)\nSocioeconomic size status (example: large business, small business, WOSB, SDVOSB, etc.)\n\nThis Sources Sought Notice is intended to locate any business capable of performance.\n\nThe anticipated NAICS Code for this requirement is 541350.\n\nThis is not a Request for Quotation and quotes shall not be reviewed at this time.\n\nThe Government shall not be responsible for any costs incurred by the contractor because of this Sources Sought Notice.\n\nThis notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.\n\nResponses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov by Monday, February 9, 2026, at 10:00 AM Eastern Time (ET). Responses MUST include 36C25026Q0244 in the subject line. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE.\n\n\nDRAFT STATEMENT OF WORK\n\nSCOPE\nThe Saginaw VA Medical Center (SVA), located at 1500 Weiss Street, Saginaw, Michigan 48602, requires a firm, fixed-price contract for semi-annual (every six months) and annual third-party QEI-1 Certified Elevator Inspection/Witness Services. Contractor shall provide all supervision, labor, equipment, travel and supplies. \n\nFirm, fixed-price contracts cover the services listed within at a set price, and overall total contract value. All services under this contract are included in the set price.\nREQUIREMENTS AND QUALIFICATIONS OF INSPECTOR\nThe inspector must meet the qualification requirements of the ANSI/ASME QEl-1 certification. Inspectors must be certified by an organization accredited by ANSI/ASME in accordance with the requirements of ANSI/ASME QEl-1.\nThe contractor must provide proof of QEl-1 certification for their inspectors. A copy of the certificates must be provided with the proposals.\nAll work performed under this contract must be accomplished by QEl-1 Certified Inspectors with the Service POC/COR and a Certified Elevator Technician.\n\nINSPECTIONS\nQEl-1 Certified Elevator Inspector to witness and certify one Semi-Annual Periodic Inspection per year, one Annual Safety Test per year, and one Five Year Load Test of all elevators.\nThere must be two inspections per year, every six months, on all the equipment listed in the Schedule of Vertical Transportation Equipment.\nPeriodic inspection must be performed at six-month intervals between the annual inspections.\nAnnual Inspection and No-Load Test must be performed annually.\nFive-year Inspection and Full Load Test must be performed at the time the Annual Test is due. Full Load Testing may be during off-tour hours, between 5:00pm on a Friday and 8:00am on Monday. The Contractor must be notified in advance by the Service POC/COR on date and times of the Five-Year Inspection & Test. The five-year inspection and load tests may be performed during or over a weekend or holiday to reduce the impact to the facility.\nInspections must include but are not limited to inside of the elevator, elevator machine room, elevator control room, secondary equipment machine room, top of elevator, hoistway, elevator lobbies, and elevator pit.\nAll inspections must be conducted in accordance with the ASME A17.1 code year edition the elevator was installed to comply with and ASME A17.2 Inspectors Guide.\nSite visit/inspection must include a review of the existing equipment for safety code compliance, firefighters' service, ADAAG requirements, recommended upgrades, and modernization needs based on long term life expectancy of the current equipment.\nFindings and recommendations must be submitted in the required narrative and included with the inspection report.\nDuring any inspection parts must be removed where necessary to determine the exact condition of parts which could not otherwise be determined, and the equipment must be cleaned where necessary to make the proper inspection. All parts must be reinstalled after removal.\nAll inspections must be performed in the presence of the elevator maintenance technician currently under contract as the VA elevator preventative maintenance contractor and a Service POC/COR.\nFirst inspection is due between 04/15/2026 and 05/01/2026. Second inspection must be performed six (6) months later. All following option year inspections must be on the same twice-per-year schedule.\nEach visit/inspection must include an out-brief meeting with the Service POC/COR to discuss the inspection violations, findings, immediate needs, and necessary corrections.\n \nDOCUMENTATION\nEach inspection survey/evaluation must include a comprehensive report:\nListing and narrative of the operating performance for each elevator/lift.\nA narrative, which summarizes the inspection and tests conducted.\nExplains and identifies any conditions found to exist that require repair or replacement.\nProvide recommendations as to what actions should be implemented to correct deficiencies and/or conditions identified.\nA list of all parts that are needed and are recommended for replacement to keep the equipment in good operating condition.\nContractor must, if necessary, clearly indicate any adjustments, repairs, or replacements necessary to correct troubles encountered.\nFurnish specifications (if requested by the Service POC/COR) sufficient to enable the VA to purchase the materials required for those purposes.\nIndicate all items and locations inspected.\nReports must be submitted electronically within two (2) weeks after completion of the inspection.\nNarrative and recommendations listed above must be in addition to standard ASME report/checklists and reports per the required ASME codes.\nComplete attached inspection documents for each unit.\ninstall inspection certificate in each unit.\n\nDAYS & HOURS OF OPERATION\nUnless otherwise directed by the Service POC/COR, services will not be required on federal holidays. See list here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. \nUnless otherwise directed by the SERVICE POC/COR, Contractor is responsible for conducting business, between the hours of 7:00AM and 5:00PM Monday through Friday except for federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.\n\nSECURITY REQUIREMENTS\nContractor personnel performing work under this contract must check in with the Service POC/COR.\nContractor must be escorted by the Service POC/COR and/or the elevator maintenance technician during all elevator inspections.\n\nINTERFERENCE TO NORMAL FUNCTION\nContractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of patients, personnel, equipment, and carts.\n\nSAFETY\nThe Contractor must consider the clinical environment and instruct his/her employees on applicable safety precautions and specific requirements.\n\nCONTRACTORS ON SITE RESPONSIBILITIES\nContractor's employees and any subcontractors approved by the Service POC/COR must always wear visible identification while on SVA premises. Identification must include but not be limited to a company identification card, which must include company name, employee name, title, and a photograph of the employee.\nIt is Contractor s responsibility to park in the appropriate designated parking areas. Information on parking is available from the SVA Police Section. The SVA will not invalidate or make reimbursements for Contractor parking violations under any conditions.\nAny interior or exterior doors that must be unlocked to gain access must be kept locked during the performance of work unless it results in the creation of a safety hazard. In those instances, the Contractor is responsible for taking necessary actions to maintain the same level of security prior to gaining access/performing work. Should any other devices need to be unlocked like an entry gate, those devices must be locked immediately upon entry or exit. At no time must the Contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement and subject the Contractor and employees to contract and other legal remedies.\nDue to the nature of working at a government facility, the Contractor's staff must be required to sign in and out each day at a designated location determined by the Service POC/COR.\nThe Contractor agrees that none of its officers or employees must use or reveal any research, statistical, medical, or security information which may be obtained during the performance of the work or as a result their presence on Government premises without the written consent of the Government.\nSmoking is prohibited inside any buildings at the VAMC.\nPossession of weapons is prohibited.\nEnclosed containers, including tool kits, may be subject to search. Violations of VA regulations may result in citation answerable in the United States District Court.\n\nSCHEDULE OF ELEVATORS\nBldg.# Elevator#\nManufacturer\nType: Traction/\nHydraulic\nYear Installed/\nUpdated\nA17.1\nCode Year\nFull Load Capacity\nContract Speed\n# of Stops\nBuilding 1 Elevator A\nMCE Controls\n\nTraction\n\n2024\n\n2016\n\n3500\n\n350 FPM\n\n6\nBuilding 1 Elevator B\nMCE Controls\n\nTraction\n\n2024\n\n2016\n\n3500\n\n350 FPM\n\n6\nBuilding 1 Elevator C\nMCE Controls\n\nTraction\n\n2023\n\n2016\n\n5000\n\n350 FPM\n\n6\nBuilding 1 Front Lobby OTIS Hydrofit 5012R\n\nHydraulic\n\n2012\n\n2007\n\n5000\n\n125 FPM\n\n2\nBuilding 6 Main Lobby OTIS HydroFit 2110\n\nHydraulic\n\n2014\n\n2007\n\n2100\n\n100 FPM\n\n2\nBuilding 22\nElevator D MCE Controls\n\nHydraulic\n\n2023\n\n2016\n\n5000\n\n125 FPM\n\n3\nBuilding 22 Elevator E\nMCE Controls\n\nHydraulic\n\n2023\n\n2016\n\n5000\n\n125 FPM\n\n3\n\n"} Solicitation Number: 36C25026Q0244 Type: Sources Sought Base Type: Sources Sought NAICS: 541350 Classification Code: H399 Response Deadline: 2026-02-09T10:00:00-05:00 Office Address: DAYTON, OH Place of Performance: CONTACTING FACILITY IN, RESPONSE TO THIS NOTICE POC: Jeannie Ortiz, jeanne.ortiz@va.gov, NO PHONE CALLS ACCEPTED {"description":"This is a Sources Sought Notice for Third-Party Elevator Inspection Services as identified in the Statement of Work (SOW) for the Saginaw VA Medical Center in Saginaw, Michigan. The contractor shall furnish all necessary tools, parts, labor, supplies, materials, equipment, supervision and transportation necessary to furnish the services noted below.\n\nThe services required are in the DRAFT SOW attached to this notice and are subject to change should a solicitation be issued as a result of this notice. \n\nPlease respond if you have the ability and actual intention to complete this requirement. All of the following information is required in your response:\n\nDUNS NUMBER\nSAM UEI NUMBER\nGSA Contract Number\nCapabilities Statement\nConfirmation of actual intent to submit an offer should an RFQ be posted in future\nCompany name and address\nPoint of contact information (name, phone, email)\nSocioeconomic size status (example: large business, small business, WOSB, SDVOSB, etc.)\n\nThis Sources Sought Notice is intended to locate any business capable of performance.\n\nThe anticipated NAICS Code for this requirement is 541350.\n\nThis is not a Request for Quotation and quotes shall not be reviewed at this time.\n\nThe Government shall not be responsible for any costs incurred by the contractor because of this Sources Sought Notice.\n\nThis notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to any particular acquisition approach. All information submitted in response to this announcement is voluntary; the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.\n\nResponses shall be submitted to Jeanne Ortiz at jeanne.ortiz@va.gov by Monday, February 9, 2026, at 10:00 AM Eastern Time (ET). Responses MUST include 36C25026Q0244 in the subject line. PHONE CALLS SHALL NOT BE ACCEPTED FOR THIS NOTICE.\n\n\nDRAFT STATEMENT OF WORK\n\nSCOPE\nThe Saginaw VA Medical Center (SVA), located at 1500 Weiss Street, Saginaw, Michigan 48602, requires a firm, fixed-price contract for semi-annual (every six months) and annual third-party QEI-1 Certified Elevator Inspection/Witness Services. Contractor shall provide all supervision, labor, equipment, travel and supplies. \n\nFirm, fixed-price contracts cover the services listed within at a set price, and overall total contract value. All services under this contract are included in the set price.\nREQUIREMENTS AND QUALIFICATIONS OF INSPECTOR\nThe inspector must meet the qualification requirements of the ANSI/ASME QEl-1 certification. Inspectors must be certified by an organization accredited by ANSI/ASME in accordance with the requirements of ANSI/ASME QEl-1.\nThe contractor must provide proof of QEl-1 certification for their inspectors. A copy of the certificates must be provided with the proposals.\nAll work performed under this contract must be accomplished by QEl-1 Certified Inspectors with the Service POC/COR and a Certified Elevator Technician.\n\nINSPECTIONS\nQEl-1 Certified Elevator Inspector to witness and certify one Semi-Annual Periodic Inspection per year, one Annual Safety Test per year, and one Five Year Load Test of all elevators.\nThere must be two inspections per year, every six months, on all the equipment listed in the Schedule of Vertical Transportation Equipment.\nPeriodic inspection must be performed at six-month intervals between the annual inspections.\nAnnual Inspection and No-Load Test must be performed annually.\nFive-year Inspection and Full Load Test must be performed at the time the Annual Test is due. Full Load Testing may be during off-tour hours, between 5:00pm on a Friday and 8:00am on Monday. The Contractor must be notified in advance by the Service POC/COR on date and times of the Five-Year Inspection & Test. The five-year inspection and load tests may be performed during or over a weekend or holiday to reduce the impact to the facility.\nInspections must include but are not limited to inside of the elevator, elevator machine room, elevator control room, secondary equipment machine room, top of elevator, hoistway, elevator lobbies, and elevator pit.\nAll inspections must be conducted in accordance with the ASME A17.1 code year edition the elevator was installed to comply with and ASME A17.2 Inspectors Guide.\nSite visit/inspection must include a review of the existing equipment for safety code compliance, firefighters' service, ADAAG requirements, recommended upgrades, and modernization needs based on long term life expectancy of the current equipment.\nFindings and recommendations must be submitted in the required narrative and included with the inspection report.\nDuring any inspection parts must be removed where necessary to determine the exact condition of parts which could not otherwise be determined, and the equipment must be cleaned where necessary to make the proper inspection. All parts must be reinstalled after removal.\nAll inspections must be performed in the presence of the elevator maintenance technician currently under contract as the VA elevator preventative maintenance contractor and a Service POC/COR.\nFirst inspection is due between 04/15/2026 and 05/01/2026. Second inspection must be performed six (6) months later. All following option year inspections must be on the same twice-per-year schedule.\nEach visit/inspection must include an out-brief meeting with the Service POC/COR to discuss the inspection violations, findings, immediate needs, and necessary corrections.\n \nDOCUMENTATION\nEach inspection survey/evaluation must include a comprehensive report:\nListing and narrative of the operating performance for each elevator/lift.\nA narrative, which summarizes the inspection and tests conducted.\nExplains and identifies any conditions found to exist that require repair or replacement.\nProvide recommendations as to what actions should be implemented to correct deficiencies and/or conditions identified.\nA list of all parts that are needed and are recommended for replacement to keep the equipment in good operating condition.\nContractor must, if necessary, clearly indicate any adjustments, repairs, or replacements necessary to correct troubles encountered.\nFurnish specifications (if requested by the Service POC/COR) sufficient to enable the VA to purchase the materials required for those purposes.\nIndicate all items and locations inspected.\nReports must be submitted electronically within two (2) weeks after completion of the inspection.\nNarrative and recommendations listed above must be in addition to standard ASME report/checklists and reports per the required ASME codes.\nComplete attached inspection documents for each unit.\ninstall inspection certificate in each unit.\n\nDAYS & HOURS OF OPERATION\nUnless otherwise directed by the Service POC/COR, services will not be required on federal holidays. See list here: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/. \nUnless otherwise directed by the SERVICE POC/COR, Contractor is responsible for conducting business, between the hours of 7:00AM and 5:00PM Monday through Friday except for federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government-directed facility closings.\n\nSECURITY REQUIREMENTS\nContractor personnel performing work under this contract must check in with the Service POC/COR.\nContractor must be escorted by the Service POC/COR and/or the elevator maintenance technician during all elevator inspections.\n\nINTERFERENCE TO NORMAL FUNCTION\nContractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of patients, personnel, equipment, and carts.\n\nSAFETY\nThe Contractor must consider the clinical environment and instruct his/her employees on applicable safety precautions and specific requirements.\n\nCONTRACTORS ON SITE RESPONSIBILITIES\nContractor's employees and any subcontractors approved by the Service POC/COR must always wear visible identification while on SVA premises. Identification must include but not be limited to a company identification card, which must include company name, employee name, title, and a photograph of the employee.\nIt is Contractor s responsibility to park in the appropriate designated parking areas. Information on parking is available from the SVA Police Section. The SVA will not invalidate or make reimbursements for Contractor parking violations under any conditions.\nAny interior or exterior doors that must be unlocked to gain access must be kept locked during the performance of work unless it results in the creation of a safety hazard. In those instances, the Contractor is responsible for taking necessary actions to maintain the same level of security prior to gaining access/performing work. Should any other devices need to be unlocked like an entry gate, those devices must be locked immediately upon entry or exit. At no time must the Contractor allow any person into a locked area or loan keys/access cards to another person. Contractor may be held in default for failure to comply with this requirement and subject the Contractor and employees to contract and other legal remedies.\nDue to the nature of working at a government facility, the Contractor's staff must be required to sign in and out each day at a designated location determined by the Service POC/COR.\nThe Contractor agrees that none of its officers or employees must use or reveal any research, statistical, medical, or security information which may be obtained during the performance of the work or as a result their presence on Government premises without the written consent of the Government.\nSmoking is prohibited inside any buildings at the VAMC.\nPossession of weapons is prohibited.\nEnclosed containers, including tool kits, may be subject to search. Violations of VA regulations may result in citation answerable in the United States District Court.\n\nSCHEDULE OF ELEVATORS\nBldg.# Elevator#\nManufacturer\nType: Traction/\nHydraulic\nYear Installed/\nUpdated\nA17.1\nCode Year\nFull Load Capacity\nContract Speed\n# of Stops\nBuilding 1 Elevator A\nMCE Controls\n\nTraction\n\n2024\n\n2016\n\n3500\n\n350 FPM\n\n6\nBuilding 1 Elevator B\nMCE Controls\n\nTraction\n\n2024\n\n2016\n\n3500\n\n350 FPM\n\n6\nBuilding 1 Elevator C\nMCE Controls\n\nTraction\n\n2023\n\n2016\n\n5000\n\n350 FPM\n\n6\nBuilding 1 Front Lobby OTIS Hydrofit 5012R\n\nHydraulic\n\n2012\n\n2007\n\n5000\n\n125 FPM\n\n2\nBuilding 6 Main Lobby OTIS HydroFit 2110\n\nHydraulic\n\n2014\n\n2007\n\n2100\n\n100 FPM\n\n2\nBuilding 22\nElevator D MCE Controls\n\nHydraulic\n\n2023\n\n2016\n\n5000\n\n125 FPM\n\n3\nBuilding 22 Elevator E\nMCE Controls\n\nHydraulic\n\n2023\n\n2016\n\n5000\n\n125 FPM\n\n3\n\n"}