6515--SURGICAL CAMERA SYSTEM l WI

Description

{"description":"THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT\n\nDISCLAIMER\n\nThis RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nThe submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).\n\nSOURCES SOUGHT DESCRIPTION\n\nThis is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. \n\nThe Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following,:\nThe Robert J. Dole VA Medical Center (Dole VA) requires new surgical video equipment to replace the current video system. All items shall be new, unused, and all equipment and accessories, software, installation, training, and project management support shall be provided by the vendor.\nLooking for name brand or equal to Stryker equipment\nDELIVERABLES\nProposed products must meet all the salient characteristics and functions defined below:\n\nHARDWARE & SOFTWARE\n CLIN 001- Camera Control Unit\nQuantity: 6 EA\nSpecification/Salient Characteristics:\nMinimum resolution: 4K\nScalable to accommodate future advancements in peripheral device integration and control\nThe ability to assess perfusion for open surgery \nIntuitive capacitive touch screen LCD interface for ease of operation\nCapable of accommodating up to 10 different surgical specialties settings for optimal color resolution and brightness \nUser-friendly and easily understood by nursing staff\nThe ability/compatibility to see lighted ureteral stents that when placed, emits infrared light that can be detected to visualize the ureters (critical anatomy) in real time\nThe ability to see fluorescence in 4K and lighted ureteral stents simultaneously \nCF Rated\nCapable of visualizing and highlighting lung and ovarian cancer \nCan showcase over 1 billion reproducible colors\nIncludes dynamic range enhancements that improve visualization in both the highlights and shadows of the picture to increase clarity and details across the image\nHas technology been built into the system designed to reduce the effects of RF\n5 advanced imaging modes of fluorescence for visualization to accommodate multiple specialties all in 4K\n\n CLIN 002- Light Source\nQuantity: 6 EA\nSpecification/Salient Characteristics:\nIt has technology that is designed to increase patient and operating rooms safety by minimizing the amount of time the light source is on, making patient and drape burns less likely\nGives real time adjustments of light output to optimize visualization in every surgical scene\n2 infrared lasers for advanced imaging (fluorescence/lighted stents)\nGives visualize feedback to showcase when light cable is properly seated\n\n CLIN 003- 32 4K Wireless Transmitter\nQuantity: 4 EA\nSpecification/Salient Characteristics:\nWirelessly transmits 4K and 1080p signals\nImprove safety and workflow efficiencies in the OR\nEliminate tripping hazards from cabling on the ground\nEnable a seamless linking process with LED confirmation & permanent and non-permanent pairing options\n\n CLIN 004- 32 4K Wireless Receiver\nQuantity: 3 EA\nSpecification/Salient Characteristics:\nWirelessly receives 4K and 1080p signals\nImprove safety and workflow efficiencies in the OR\nEliminate tripping hazards from cabling on the ground\nEnable a seamless linking process with LED confirmation & permanent and non-permanent pairing options\n \n CLIN 005- 32 4K OLED Surgical Display & Covers\nQuantity: 11 EA\nSpecification/Salient Characteristics:\nResolution: 4096 x 2160\nSize: 32 corner to corner\nAbility to represent 1.07 billion different colors\nOffers crisp contrast ratio of 1,000,000:1 \nOLED technology with self-illuminating pixels, eliminating the need for external backlighting \n0.1 ms response time for no detectable image lag\n14.0 lbs. for easy installation in both integrated and cart-based rooms\n9 preset surgical specialties\nIncludes 32\" 4K OLED display covers\n\n CLIN 006- OLED Surgical Display Cover\n Quantity: 11 EA\n Specifications/Salient Characteristics: \nIntended to protect your displays from scratches/damage prolonging your investment\nEasily removable for cleaning\nQuick and seamless install \nHighly durable\n\n CLIN 007- Camera Head\n Quantity: 12 EA\n Specification/Salient Characteristics:\nCMOS 3-Chip camera technology designed for enhanced light sensitivity and increased patient safety \nProgrammable to control OR equipment from camera head\nErgonomic lightweight design for minimally invasive surgery \n\n CLIN 008- Insufflator\n Quantity: 6 EA\n Specifications/Salient Characteristics: \nEnhances image clarity\nFor laparoscopic and robotic surgery\nRemoves surgical smoke for a safer work environment\n6 unique operating modes\nAll-inclusive system with integrated heating, humidification, and smoke evacuation capabilities\n4 interchangeable tube set options\n\n CLIN 009- Light Cable\n Quantity: 12 EA\n Specifications/Salient Characteristics: \nScope sensing technology that automatically turns the light off when the scope is disconnected from the light cable\nFiber optic cable\nCompatible Advanced Imaging modes \nFluorescence\nConsistent lighting in small cavities\nAuto light feature\nOverlay mode to highlight ICG\nContrast mode\n CLIN 010- Portable Handheld Fluorescence Imager\n Quantity: 1 EA\n Specifications/Salient Characteristics: \nIntuitive operator controls\nComfortable single-handed operation \nIndicated for fluorescence imaging of blood flow and tissue perfusion before, during, and after vascular, gastrointestinal, organ transplant, and plastic, microsurgical, and reconstructive surgical procedures\nSystem is used to perform intraoperative fluorescence imaging and visualization of the lymphatic system, including lymphatic vessels and lymph nodes \n1080p x 60fps\nIndicated for use in adult and pediatric patients one month of age and older\nCombine enhanced fluorescence signal information with vivid white light images in real-time\n4 fluorescence modes for visualization \nSoftware allows the surgeon to further evaluate the intensity of the fluorescence signal in real time through relative percentage values and a color maps mode\nThe ability to visualize lymphatic channels through the skin.\n\n CLIN 011- Portable Handled Fluorescence Imager Video Processor \n Quantity: 1 EA\n Specifications/Salient Characteristics:\nFeatures a timer that is automatically activated when fluorescence is detected, and icons indicating ingress and the fluorescence assessment window \nInvolves no ionizing radiation and utilizes a non-nephrotoxic fluorescence imaging agent with a very short half-life thus allowing surgeons to repeat intraoperative perfusion assessment numerous times throughout the procedure\nThe ability to visualize lymphatic channels through the skin.\n\n \n CLIN 012- Secondary Monitor Roll Stand \n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIntended to support a secondary monitor that is used in operating rooms.\nIntended to be used as a peripheral observation station that is used for viewing images\nPower supply bracket\n5 cable clip brackets for cable management \nPneumatic pressure height adjustment\n2 locking casters\nSwivel adjustment lever\n\n CLIN 013- Mobile Surgical Equipment Cart\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nMonitors stow feature & adjustable arm increases maneuverability and transport with ease\nData port panel on back of cart provides access to connect peripheral devices\nIntegrated cable management system for less clutter of cables\nNo doors, giving increased access points and reduced footprint\nInterchangeable shelves \n \n\n CLIN 014- Laparoscope Autoclavable 5.4mm 0 Deg 30cm\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 015- Laparoscope Autoclavable 5.4mm 30 Deg 30cm\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n CLIN 016- Laparoscope Autoclavable 10mm 30 Deg 33cm\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 017- Laparoscope Autoclavable 10mm 0 Deg 33cm\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 018- Cystoscope/Hysteroscope Autoclavable 4mm 30 Deg\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nIndicated for use in Urology/GYN cases\nAdvanced imaging capabilities to localize bladder tumors\n\n CLIN 019- Cystoscope/Hysteroscope Autoclavable 4mm 0 Deg\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nIndicated for use in Urology/GYN cases\nAdvanced imaging capabilities to localize bladder tumors\n\n CLIN 020- Arthroscope Autoclavable 4K 4mm 30 Deg\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\n165mm working length\n105 Deg field of view\n\n CLIN 021- Arthroscope Autoclavable 4K 4mm 70 Deg\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\n165mm working length\n105 Deg field of view\n\n CLIN 022- Arthroscope Shaver and Bur Handpiece\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nAbility to run up to 12,000 RPM s\nChip technology Each disposable is individually programmed with optimized settings \nStraight, Hip, Small-Joint, and Angled Offerings \n Subchondral drill option designed for efficient microfracture by plugging directly into handpieces \n\n CLIN 023- Arthroscope Resection Console\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nTwo-in-one console and footswitch \nTechnology allows to integrate with an arthroscopy pump, optimizing suction and flow rates per disposable \nIntegrated foot pedal controls energy probe, shaver handpiece, and arthroscopy pump functionality \nAbility to change COAG intraoperatively from 19 to 56 watts \nFully customizable for surgeon specific RPM, COAG and CUT settings. \n\nCLIN 024- Arthroscope Resection Console Footswitch\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nAbility to control both radio frequency and shaver functionality \nEliminates the need for a second foot pedal\nProgrammable button mapping to accommodate surgeon preferences\n\nCLIN 025- Arthroscope Fluid Management Console\n Quantity: 3EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nIntegrates with shavers and radio frequency devices by optimizing suction rate for each disposable \nSurgeon-profiles can be pre-programmed to control features like joint pressure and flow, shaver and radio frequency settings, on screen displays, and footswitch and hand control settings \nBuilt in intelligence system providing users how to instructions for each console features and function\n\nCLIN 026- Pencil Obturator 5.8 MM Pump Cannula\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nUsed to avoid fluid leakage and allow smooth sliding of instruments.\nSmooth low friction surfaced. \n\n\nCLIN 027- 4.0 Operative Inner Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 028- 4.0 Operative Outer Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 029- 4.0 Diagnostic Inner Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 030- 4.0 Diagnostic Outer Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 031- Instrument Endoscope Tray\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for endoscope camera\nReusable\n\nCLIN 032- Laparoscope Tray\n Quantity: 12 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for laparoscope camera\nReusable\n\nCLIN 033- Urology Gynecology Accessories Tray\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for urology/gynecology accessories\nReusable\n\nCLIN 034- 5.8 cannulated w/ 2 rotating stopcocks\nQuantity: 6\nSpecification/Salient Characteristics:\nAllows for outflow/inflow to be controlled by the Surgeon.\n\nCLIN 035- Adapter Speed-Lock Cystoscopes\nQuantity: 6\nSpecification/Salient Characteristics:\nAdapter that allows for scopes to be quickly attached to camera head \n\nCLIN 036- Cutter/Cannula 4.5mm\nQuantity: 5\nSpecification/Salient Characteristics:\nA cutter cannula features a unique cutting edge to facilitate tissue resection and is compatible with instruments such as shavers\n\nCLIN 037- Obturator 4.5mm\nQuantity: 5\nSpecification/Salient Characteristics:\nHelps create and maintain an access path for inserting instruments and an arthroscope into a joint\n\nCLIN 038- Cutter Bur Cannula 5.6mm\nQuantity: 5\nSpecification/Salient Characteristics:\nAllows for the precise resection (cutting and removal) of tissue and bone within a joint or surgical site, often while providing visualization and fluid management for the procedure.\n\nCLIN 039- Obturator 5.6mm\nQuantity: 5\nSpecification/Salient Characteristics:\nHelps create and maintain an access path for inserting instruments and an arthroscope into a joint\n\nCLIN 040- Irrigation Adapter\nQuantity: 5\nSpecification/Salient Characteristics:\nflushes the surgical site with sterile fluid to keep it clean, remove debris and bacteria, and maintain clear visibility for the surgeon\n\n\nOTHER DELIVERABLES\n\nCLIN 041- Service manual\nQuantity: 2 EA\nSpecification/Salient Characteristics:\nLanguage: English\nProvided by manufacturer\nIncludes manufacturer s instructions for service, maintenance, and repair of CLIN 001, 002, 003, 004, 005, and 008\nCLIN 042- Operator s manual\nQuantity: 2 EA\nSpecification/Salient Characteristics:\nLanguage: English\nProvided by manufacturer\nIncludes manufacturer s instructions for end user operation of CLIN 001, 002, 003, 004, 005, and 008\nCLIN 043- Clinical Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for in-house clinical personnel.\nTraining for clinical personnel must provide nurses, providers, and all other clinical staff with the tools and knowledge to fully operate the devices/software and conduct checks per the manufacturer s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment/software.\nTraining must also equip education personnel to provide refresher training for current clinical staff and to train new clinical staff for future training sessions, following this training.\nVendor shall provide on-site training of the equipment to the clinical users according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\nIf applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.\n\nCLIN 044- Personnel Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for in-house cleaning/housekeeping personnel.\nTraining to provide staff with the tools and knowledge to properly clean the devices without damaging the equipment, according to the manufacturer s instructions and hospital regulations. Training to also answer any questions staff may have regarding the new equipment.\nTraining must also equip education/supervisory personnel to provide refresher training to current Sterile Processing staff and to train new employees in the future.\nVendor shall provide on-site training of the equipment according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\n\nCLIN 045- Technical On-Site Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for the biomed technicians.\nTechnical training must provide up to 10 biomed personnel with the tools and knowledge to fully operate, maintain troubleshooting, and repair the system by OEM standards, as well as answer any questions personnel may have regarding the new equipment.\nVendor shall provide on-site training of the equipment to the technical staff according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\nCLIN 046- Technical Off-Site Training Class, if offered\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOff-site training class for at least 1 biomed technician.\nTechnical training must provide at least 1 biomed technician with the skills and knowledge to fully operate, maintain, troubleshoot, and repair the system by OEM standards.\nAny certifications required or offered to service equipment will be provided.\nVendor shall provide off-site training within 6 months of the conclusion of manufacturer s warranties of the equipment to ensure seamless transition of equipment maintenance. Vendor shall coordinate training with POC (or designee) and designated biomed employee to be trained.\nIf applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.\n\nCLIN 047- Shipping and Delivery\nQuantity: 1 JB\nVendor shall deliver all equipment to:\n Robert J. Dole VA Medical Center\n ATTN: Healthcare Technology Management\n 5500 E. Kellogg\n Wichita, KS 67218\nCLIN 048- Assembly, Installation, and Testing\nQuantity: 1 JB\nVendor shall be responsible for:\nThe vendor shall conduct a meeting at least 3 business days prior to delivery date to plan and coordinate equipment arrival, assembly, testing, and deployment.\nVendor responsible for assembly and installation of systems. Install shall include unboxing, assembly, implementation, and testing of all purchased hardware, features, software, and interfaces to VA electronic systems in coordination with clinical staff, Healthcare Technology Management (formerly Biomedical Engineering) staff, OI&T staff, and others identified as needed.\nVendor shall provide all necessary accessories, cables, adapters, etc. to deliver a fully functional clinical device/system.\nVendor must test and verify all equipment, components, and accessories are fully operational and ready for use in accordance with manufacturer s recommendations.\nVendors must provide documentation of their verification. At a minimum, documentation must include equipment serial numbers, description of work completed, date completed, company name, and name and signature of the person who completed the work.\nCLIN 049- Warranty & Service\nQuantity: 60 months\nThe Vendor shall provide:\nMinimum of 1 year warranty\nInclude 60 months of service equivalent to the Procare plan\nAll manufacturers warranty with products upon acceptance by the VA Medical Center.\nWarranty The system, all accessories, and all software shall be covered under the manufacturer s warranty and shall include all parts and labor.\nThe warranty period shall not begin until after the Dole VA POC or designee has accepted the products delivery, installation, and functionality.\nA manufacturer s factory-trained Field Service Engineer shall perform installation and corrective and preventative maintenance during the warranty period.\nThe warranty shall include all manufacturers recommended Preventive Maintenance procedures for its duration.\nAll available software updates and security patches will be made available to the Dole VA during the warranty period.\nThe vendor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, software updates, etc.) within 3 business days of completion.\nAt a minimum, documentation must include equipment serial numbers, work completed, date completed, company name, and name and signature of the who completed the work.\nThe vendor shall provide a response to applications and technical calls within 8 hours.\nVendor shall ship replacement parts within 48 hours of identifying necessity by Dole VA Healthcare Technology Management (formerly Biomedical Engineering) staff.\nNETWORK SECURITY & CONNECTIVITY REQUIREMENTS\nOEM-supported operating system\nLatest DICOM print, store, commit, structured report (SR), and modality worklist\nWireless connectivity to VA network Compatible with 802.11b/g/n and FIPS 140-2 or FIPS 140-3 compliant\nTRM approved software\nRemote vendor access (i.e. an approved MOU ISA)\nERA\nEncrypted hard drive\nCompatible/interfaces with Federal Electronic Health Record\nCompatible/interfaces with the following-\nVAPACS-VISTA IMAGING/VISTA WORKLIST\nSoftware-VISTA IMAGING/VISTA WORKLIST\nOther equipment/system-STRYKER OR HUB INTEGRATION\nAdvanced Visualization system-STRYKER VISUALIZATION SYSTEM\nThe vendor shall ensure the security of all procured or developed systems and technologies,\nincluding their subcomponents (hereinafter referred to as \"Systems\"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems.\n\n\n\nThe information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.\n\nIf you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n\nPlease indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?\n\n\nIs your company considered small under the NAICS code identified under this RFI?\n\n\n\nAre you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above? If an authorized distributor must provide proof.\n\n\n\nIf you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, are you providing the equipment from a small business manufacturer?\n\n\n\nDo you alter, assemble, or modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?\n\n\n\nDoes your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.\n\n\n\nWhere is the product manufactured?\n\n\nSubmit a capabilities statement that shows clear, compelling, and convincing evidence that you can meet the requirement described above. \n\n\n\nProvide your UEI number.\n\n\n\nComments: provide comments regarding the statement of requirements that may be pertinent to the improvement of the statement of requirements\n\n\nResponses to this notice shall be submitted via email to Tracie Raggs at tracie.raggs@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, January 26, 2026, at 0800 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation\n\n\n"} Solicitation Number: 36C25526Q0162 Type: Sources Sought Base Type: Sources Sought NAICS: 339112 Classification Code: 6515 Response Deadline: 2026-02-02T08:00:00-06:00 Office Address: LEAVENWORTH, KS Place of Performance: Wichita, Kansas, 67218 POC: Tracie Raggs, tracie.raggs@va.gov, 913-946-1985 {"description":"THIS REQUEST FOR INFORMATION (RFI)/SOURCES SOUGHT\n\nDISCLAIMER\n\nThis RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nThe submission of pricing, capabilities for planning purposes, and other market information is highly encouraged and allowed under this RFI In Accordance With (IAW) FAR Part 15.201(e).\n\nSOURCES SOUGHT DESCRIPTION\n\nThis is NOT a solicitation announcement. This is a RFI/sources sought only. The purpose of this sources sought/RFI is to gain knowledge of potential qualified sources and their size classification relative to NAICS 339112 (size standard of 1000 Employees). Responses to this sources sought will be used by the Government to make appropriate acquisition decisions. After review of the responses to this sources sought, a solicitation announcement may be published. Responses to this sources sought synopsis are not considered adequate responses for a solicitation announcement. \n\nThe Department of Veterans Affairs (VA), VISN 15 Network Contracting Office, is seeking sources that can provide the following,:\nThe Robert J. Dole VA Medical Center (Dole VA) requires new surgical video equipment to replace the current video system. All items shall be new, unused, and all equipment and accessories, software, installation, training, and project management support shall be provided by the vendor.\nLooking for name brand or equal to Stryker equipment\nDELIVERABLES\nProposed products must meet all the salient characteristics and functions defined below:\n\nHARDWARE & SOFTWARE\n CLIN 001- Camera Control Unit\nQuantity: 6 EA\nSpecification/Salient Characteristics:\nMinimum resolution: 4K\nScalable to accommodate future advancements in peripheral device integration and control\nThe ability to assess perfusion for open surgery \nIntuitive capacitive touch screen LCD interface for ease of operation\nCapable of accommodating up to 10 different surgical specialties settings for optimal color resolution and brightness \nUser-friendly and easily understood by nursing staff\nThe ability/compatibility to see lighted ureteral stents that when placed, emits infrared light that can be detected to visualize the ureters (critical anatomy) in real time\nThe ability to see fluorescence in 4K and lighted ureteral stents simultaneously \nCF Rated\nCapable of visualizing and highlighting lung and ovarian cancer \nCan showcase over 1 billion reproducible colors\nIncludes dynamic range enhancements that improve visualization in both the highlights and shadows of the picture to increase clarity and details across the image\nHas technology been built into the system designed to reduce the effects of RF\n5 advanced imaging modes of fluorescence for visualization to accommodate multiple specialties all in 4K\n\n CLIN 002- Light Source\nQuantity: 6 EA\nSpecification/Salient Characteristics:\nIt has technology that is designed to increase patient and operating rooms safety by minimizing the amount of time the light source is on, making patient and drape burns less likely\nGives real time adjustments of light output to optimize visualization in every surgical scene\n2 infrared lasers for advanced imaging (fluorescence/lighted stents)\nGives visualize feedback to showcase when light cable is properly seated\n\n CLIN 003- 32 4K Wireless Transmitter\nQuantity: 4 EA\nSpecification/Salient Characteristics:\nWirelessly transmits 4K and 1080p signals\nImprove safety and workflow efficiencies in the OR\nEliminate tripping hazards from cabling on the ground\nEnable a seamless linking process with LED confirmation & permanent and non-permanent pairing options\n\n CLIN 004- 32 4K Wireless Receiver\nQuantity: 3 EA\nSpecification/Salient Characteristics:\nWirelessly receives 4K and 1080p signals\nImprove safety and workflow efficiencies in the OR\nEliminate tripping hazards from cabling on the ground\nEnable a seamless linking process with LED confirmation & permanent and non-permanent pairing options\n \n CLIN 005- 32 4K OLED Surgical Display & Covers\nQuantity: 11 EA\nSpecification/Salient Characteristics:\nResolution: 4096 x 2160\nSize: 32 corner to corner\nAbility to represent 1.07 billion different colors\nOffers crisp contrast ratio of 1,000,000:1 \nOLED technology with self-illuminating pixels, eliminating the need for external backlighting \n0.1 ms response time for no detectable image lag\n14.0 lbs. for easy installation in both integrated and cart-based rooms\n9 preset surgical specialties\nIncludes 32\" 4K OLED display covers\n\n CLIN 006- OLED Surgical Display Cover\n Quantity: 11 EA\n Specifications/Salient Characteristics: \nIntended to protect your displays from scratches/damage prolonging your investment\nEasily removable for cleaning\nQuick and seamless install \nHighly durable\n\n CLIN 007- Camera Head\n Quantity: 12 EA\n Specification/Salient Characteristics:\nCMOS 3-Chip camera technology designed for enhanced light sensitivity and increased patient safety \nProgrammable to control OR equipment from camera head\nErgonomic lightweight design for minimally invasive surgery \n\n CLIN 008- Insufflator\n Quantity: 6 EA\n Specifications/Salient Characteristics: \nEnhances image clarity\nFor laparoscopic and robotic surgery\nRemoves surgical smoke for a safer work environment\n6 unique operating modes\nAll-inclusive system with integrated heating, humidification, and smoke evacuation capabilities\n4 interchangeable tube set options\n\n CLIN 009- Light Cable\n Quantity: 12 EA\n Specifications/Salient Characteristics: \nScope sensing technology that automatically turns the light off when the scope is disconnected from the light cable\nFiber optic cable\nCompatible Advanced Imaging modes \nFluorescence\nConsistent lighting in small cavities\nAuto light feature\nOverlay mode to highlight ICG\nContrast mode\n CLIN 010- Portable Handheld Fluorescence Imager\n Quantity: 1 EA\n Specifications/Salient Characteristics: \nIntuitive operator controls\nComfortable single-handed operation \nIndicated for fluorescence imaging of blood flow and tissue perfusion before, during, and after vascular, gastrointestinal, organ transplant, and plastic, microsurgical, and reconstructive surgical procedures\nSystem is used to perform intraoperative fluorescence imaging and visualization of the lymphatic system, including lymphatic vessels and lymph nodes \n1080p x 60fps\nIndicated for use in adult and pediatric patients one month of age and older\nCombine enhanced fluorescence signal information with vivid white light images in real-time\n4 fluorescence modes for visualization \nSoftware allows the surgeon to further evaluate the intensity of the fluorescence signal in real time through relative percentage values and a color maps mode\nThe ability to visualize lymphatic channels through the skin.\n\n CLIN 011- Portable Handled Fluorescence Imager Video Processor \n Quantity: 1 EA\n Specifications/Salient Characteristics:\nFeatures a timer that is automatically activated when fluorescence is detected, and icons indicating ingress and the fluorescence assessment window \nInvolves no ionizing radiation and utilizes a non-nephrotoxic fluorescence imaging agent with a very short half-life thus allowing surgeons to repeat intraoperative perfusion assessment numerous times throughout the procedure\nThe ability to visualize lymphatic channels through the skin.\n\n \n CLIN 012- Secondary Monitor Roll Stand \n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIntended to support a secondary monitor that is used in operating rooms.\nIntended to be used as a peripheral observation station that is used for viewing images\nPower supply bracket\n5 cable clip brackets for cable management \nPneumatic pressure height adjustment\n2 locking casters\nSwivel adjustment lever\n\n CLIN 013- Mobile Surgical Equipment Cart\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nMonitors stow feature & adjustable arm increases maneuverability and transport with ease\nData port panel on back of cart provides access to connect peripheral devices\nIntegrated cable management system for less clutter of cables\nNo doors, giving increased access points and reduced footprint\nInterchangeable shelves \n \n\n CLIN 014- Laparoscope Autoclavable 5.4mm 0 Deg 30cm\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 015- Laparoscope Autoclavable 5.4mm 30 Deg 30cm\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n CLIN 016- Laparoscope Autoclavable 10mm 30 Deg 33cm\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 017- Laparoscope Autoclavable 10mm 0 Deg 33cm\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nBulit in adapter to optimize technology that turns off light cable when not in use saving patient/drape burns\nBuilt in technology to visualize fluorescence and advanced imaging in 4K\nEach rod lens is coated with proprietary technology, allowing users to toggle between white light and fluorescence modes without delay or compromise in image quality \n\n CLIN 018- Cystoscope/Hysteroscope Autoclavable 4mm 30 Deg\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nIndicated for use in Urology/GYN cases\nAdvanced imaging capabilities to localize bladder tumors\n\n CLIN 019- Cystoscope/Hysteroscope Autoclavable 4mm 0 Deg\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nIndicated for use in Urology/GYN cases\nAdvanced imaging capabilities to localize bladder tumors\n\n CLIN 020- Arthroscope Autoclavable 4K 4mm 30 Deg\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\n165mm working length\n105 Deg field of view\n\n CLIN 021- Arthroscope Autoclavable 4K 4mm 70 Deg\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\n165mm working length\n105 Deg field of view\n\n CLIN 022- Arthroscope Shaver and Bur Handpiece\n Quantity: 5 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nAbility to run up to 12,000 RPM s\nChip technology Each disposable is individually programmed with optimized settings \nStraight, Hip, Small-Joint, and Angled Offerings \n Subchondral drill option designed for efficient microfracture by plugging directly into handpieces \n\n CLIN 023- Arthroscope Resection Console\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nTwo-in-one console and footswitch \nTechnology allows to integrate with an arthroscopy pump, optimizing suction and flow rates per disposable \nIntegrated foot pedal controls energy probe, shaver handpiece, and arthroscopy pump functionality \nAbility to change COAG intraoperatively from 19 to 56 watts \nFully customizable for surgeon specific RPM, COAG and CUT settings. \n\nCLIN 024- Arthroscope Resection Console Footswitch\n Quantity: 3 EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nAbility to control both radio frequency and shaver functionality \nEliminates the need for a second foot pedal\nProgrammable button mapping to accommodate surgeon preferences\n\nCLIN 025- Arthroscope Fluid Management Console\n Quantity: 3EA\n Specifications/Salient Characteristics:\nIndicated for use Arthroscopy cases\nIntegrates with shavers and radio frequency devices by optimizing suction rate for each disposable \nSurgeon-profiles can be pre-programmed to control features like joint pressure and flow, shaver and radio frequency settings, on screen displays, and footswitch and hand control settings \nBuilt in intelligence system providing users how to instructions for each console features and function\n\nCLIN 026- Pencil Obturator 5.8 MM Pump Cannula\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nUsed to avoid fluid leakage and allow smooth sliding of instruments.\nSmooth low friction surfaced. \n\n\nCLIN 027- 4.0 Operative Inner Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 028- 4.0 Operative Outer Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 029- 4.0 Diagnostic Inner Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 030- 4.0 Diagnostic Outer Sheath\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nReusable\n\nCLIN 031- Instrument Endoscope Tray\n Quantity: 6 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for endoscope camera\nReusable\n\nCLIN 032- Laparoscope Tray\n Quantity: 12 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for laparoscope camera\nReusable\n\nCLIN 033- Urology Gynecology Accessories Tray\n Quantity: 4 EA\n Specifications/Salient Characteristics:\nSurgical grade Stainless Steel\nSafe storage for urology/gynecology accessories\nReusable\n\nCLIN 034- 5.8 cannulated w/ 2 rotating stopcocks\nQuantity: 6\nSpecification/Salient Characteristics:\nAllows for outflow/inflow to be controlled by the Surgeon.\n\nCLIN 035- Adapter Speed-Lock Cystoscopes\nQuantity: 6\nSpecification/Salient Characteristics:\nAdapter that allows for scopes to be quickly attached to camera head \n\nCLIN 036- Cutter/Cannula 4.5mm\nQuantity: 5\nSpecification/Salient Characteristics:\nA cutter cannula features a unique cutting edge to facilitate tissue resection and is compatible with instruments such as shavers\n\nCLIN 037- Obturator 4.5mm\nQuantity: 5\nSpecification/Salient Characteristics:\nHelps create and maintain an access path for inserting instruments and an arthroscope into a joint\n\nCLIN 038- Cutter Bur Cannula 5.6mm\nQuantity: 5\nSpecification/Salient Characteristics:\nAllows for the precise resection (cutting and removal) of tissue and bone within a joint or surgical site, often while providing visualization and fluid management for the procedure.\n\nCLIN 039- Obturator 5.6mm\nQuantity: 5\nSpecification/Salient Characteristics:\nHelps create and maintain an access path for inserting instruments and an arthroscope into a joint\n\nCLIN 040- Irrigation Adapter\nQuantity: 5\nSpecification/Salient Characteristics:\nflushes the surgical site with sterile fluid to keep it clean, remove debris and bacteria, and maintain clear visibility for the surgeon\n\n\nOTHER DELIVERABLES\n\nCLIN 041- Service manual\nQuantity: 2 EA\nSpecification/Salient Characteristics:\nLanguage: English\nProvided by manufacturer\nIncludes manufacturer s instructions for service, maintenance, and repair of CLIN 001, 002, 003, 004, 005, and 008\nCLIN 042- Operator s manual\nQuantity: 2 EA\nSpecification/Salient Characteristics:\nLanguage: English\nProvided by manufacturer\nIncludes manufacturer s instructions for end user operation of CLIN 001, 002, 003, 004, 005, and 008\nCLIN 043- Clinical Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for in-house clinical personnel.\nTraining for clinical personnel must provide nurses, providers, and all other clinical staff with the tools and knowledge to fully operate the devices/software and conduct checks per the manufacturer s instructions and hospital regulations, as well as answer any questions personnel may have regarding the new equipment/software.\nTraining must also equip education personnel to provide refresher training for current clinical staff and to train new clinical staff for future training sessions, following this training.\nVendor shall provide on-site training of the equipment to the clinical users according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\nIf applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.\n\nCLIN 044- Personnel Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for in-house cleaning/housekeeping personnel.\nTraining to provide staff with the tools and knowledge to properly clean the devices without damaging the equipment, according to the manufacturer s instructions and hospital regulations. Training to also answer any questions staff may have regarding the new equipment.\nTraining must also equip education/supervisory personnel to provide refresher training to current Sterile Processing staff and to train new employees in the future.\nVendor shall provide on-site training of the equipment according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\n\nCLIN 045- Technical On-Site Training\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOn-site training program for the biomed technicians.\nTechnical training must provide up to 10 biomed personnel with the tools and knowledge to fully operate, maintain troubleshooting, and repair the system by OEM standards, as well as answer any questions personnel may have regarding the new equipment.\nVendor shall provide on-site training of the equipment to the technical staff according to training deadlines outlined in Table 1. Vendor shall coordinate all training dates with POC (or designee) who will communicate internally with appropriate VA staff.\nCLIN 046- Technical Off-Site Training Class, if offered\nQuantity: 1 JB\nSpecification/Salient Characteristics:\nOff-site training class for at least 1 biomed technician.\nTechnical training must provide at least 1 biomed technician with the skills and knowledge to fully operate, maintain, troubleshoot, and repair the system by OEM standards.\nAny certifications required or offered to service equipment will be provided.\nVendor shall provide off-site training within 6 months of the conclusion of manufacturer s warranties of the equipment to ensure seamless transition of equipment maintenance. Vendor shall coordinate training with POC (or designee) and designated biomed employee to be trained.\nIf applicable, Vendor shall include all travel, registration, and other associated costs to provide this training in their proposal.\n\nCLIN 047- Shipping and Delivery\nQuantity: 1 JB\nVendor shall deliver all equipment to:\n Robert J. Dole VA Medical Center\n ATTN: Healthcare Technology Management\n 5500 E. Kellogg\n Wichita, KS 67218\nCLIN 048- Assembly, Installation, and Testing\nQuantity: 1 JB\nVendor shall be responsible for:\nThe vendor shall conduct a meeting at least 3 business days prior to delivery date to plan and coordinate equipment arrival, assembly, testing, and deployment.\nVendor responsible for assembly and installation of systems. Install shall include unboxing, assembly, implementation, and testing of all purchased hardware, features, software, and interfaces to VA electronic systems in coordination with clinical staff, Healthcare Technology Management (formerly Biomedical Engineering) staff, OI&T staff, and others identified as needed.\nVendor shall provide all necessary accessories, cables, adapters, etc. to deliver a fully functional clinical device/system.\nVendor must test and verify all equipment, components, and accessories are fully operational and ready for use in accordance with manufacturer s recommendations.\nVendors must provide documentation of their verification. At a minimum, documentation must include equipment serial numbers, description of work completed, date completed, company name, and name and signature of the person who completed the work.\nCLIN 049- Warranty & Service\nQuantity: 60 months\nThe Vendor shall provide:\nMinimum of 1 year warranty\nInclude 60 months of service equivalent to the Procare plan\nAll manufacturers warranty with products upon acceptance by the VA Medical Center.\nWarranty The system, all accessories, and all software shall be covered under the manufacturer s warranty and shall include all parts and labor.\nThe warranty period shall not begin until after the Dole VA POC or designee has accepted the products delivery, installation, and functionality.\nA manufacturer s factory-trained Field Service Engineer shall perform installation and corrective and preventative maintenance during the warranty period.\nThe warranty shall include all manufacturers recommended Preventive Maintenance procedures for its duration.\nAll available software updates and security patches will be made available to the Dole VA during the warranty period.\nThe vendor shall provide documentation of all work completed (corrective maintenance, preventive maintenance, software updates, etc.) within 3 business days of completion.\nAt a minimum, documentation must include equipment serial numbers, work completed, date completed, company name, and name and signature of the who completed the work.\nThe vendor shall provide a response to applications and technical calls within 8 hours.\nVendor shall ship replacement parts within 48 hours of identifying necessity by Dole VA Healthcare Technology Management (formerly Biomedical Engineering) staff.\nNETWORK SECURITY & CONNECTIVITY REQUIREMENTS\nOEM-supported operating system\nLatest DICOM print, store, commit, structured report (SR), and modality worklist\nWireless connectivity to VA network Compatible with 802.11b/g/n and FIPS 140-2 or FIPS 140-3 compliant\nTRM approved software\nRemote vendor access (i.e. an approved MOU ISA)\nERA\nEncrypted hard drive\nCompatible/interfaces with Federal Electronic Health Record\nCompatible/interfaces with the following-\nVAPACS-VISTA IMAGING/VISTA WORKLIST\nSoftware-VISTA IMAGING/VISTA WORKLIST\nOther equipment/system-STRYKER OR HUB INTEGRATION\nAdvanced Visualization system-STRYKER VISUALIZATION SYSTEM\nThe vendor shall ensure the security of all procured or developed systems and technologies,\nincluding their subcomponents (hereinafter referred to as \"Systems\"), throughout the life of this contract and any extension, warranty, or maintenance periods. This includes, but is not limited to workarounds, patches, hotfixes, upgrades, and any physical components (hereafter referred to as Security Fixes) which may be necessary to fix all security vulnerabilities published or known to the vendor anywhere in the Systems, including Operating Systems and firmware. The vendor shall ensure that Security Fixes shall not negatively impact the Systems.\n\n\n\nThe information identified above are intended to be descriptive, not restrictive, and to indicate the quality of the supplies/services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications.\n\nIf you are interested and are capable of providing the sought-out supplies/services, please provide the requested information as well as the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n\nPlease indicate the size status and representations of your business, such as but not limited to: Service Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)?\n\n\nIs your company considered small under the NAICS code identified under this RFI?\n\n\n\nAre you the manufacturer, an authorized distributor, or an equivalent solution to the items being referenced above? If an authorized distributor must provide proof.\n\n\n\nIf you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, are you providing the equipment from a small business manufacturer?\n\n\n\nDo you alter, assemble, or modify; the items requested in any way? If you do, state how and what is altered; assembled; modified?\n\n\n\nDoes your company have an FSS contract with GSA, VA NAC, NASA SEWP, or any other federal contract, that can be utilized to procure the requirement listed above? If so, please provide the contract number.\n\n\n\nWhere is the product manufactured?\n\n\nSubmit a capabilities statement that shows clear, compelling, and convincing evidence that you can meet the requirement described above. \n\n\n\nProvide your UEI number.\n\n\n\nComments: provide comments regarding the statement of requirements that may be pertinent to the improvement of the statement of requirements\n\n\nResponses to this notice shall be submitted via email to Tracie Raggs at tracie.raggs@va.gov. Telephone responses shall not be accepted. Responses must be received no later than Monday, January 26, 2026, at 0800 CST. If a solicitation is issued it shall be announced at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this sources sought. Responses to this sources sought notice are not a request to be added to a prospective bidders list or to receive a copy of the solicitation\n\n\n"}