6515--Otoacoustic Emissions - Columbus

Description

{"description":"This is a combined synopsis/solicitation for commercial items prepared in accordance with (IAW) the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The Government reserves the right to make no award from this solicitation.  \nThis is a request for quote (RFQ), and the solicitation number is 36C25026Q0456. The Government anticipates awarding a firm-fixed price Purchase Order resulting from this solicitation. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circulars 2026-01 effective 03/13/2026. The associated NAICS Code is 334510 Electromedical and Electrotherapeutic Apparatus Manufacturing. \nThe Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes from all sources to supply the Chalmers P. Wylie VA Ambulatory Care Center, Columbus Ohio, MADSEN Capella 2, DP+TE (combo) and accessories. This requested requirement must be compatible with our existing Audiometric Software Otosuite. The VA feels only the Natus Sensory (OEM) and their Authorized Service Disabled Veteran Owned Small Business (SDVOSB) Vendors can provide this requirement. Respondents to this solicitation must fully demonstrate their capability by supplying detailed quote information, along with any other documents necessary to support the requirements below. \nQuotes are to be provided to Gina P. Crank, Contracting Officer, via email at gina.crank@va.gov, no later than April 13, 2026, by 5:00 PM EST. No telephone calls will be accepted. No submission received after the above-mentioned date and time will be accepted.\nITEM INFORMATION\nITEM NUMBER\nDESCRIPTION OF SUPPLIES/SERVICES\nQUANTITY\nUNIT\nUNIT PRICE\nAMOUNT\n0001\n\n6.00\nEA\n$\n$\n\nOTOACOUSTIC EMISSIONS - MADSEN CAPELLA2 CP+TE (COMBO) REPLACEMENT - SEPG 203069 EER 278678 EIL 770 / EIL 242 MX1628530 / MX1628533 / MX1628534 / MX1628535 / MX687236 / MX1628547 / MX1628558 / MX1628557 / MX1628555 / MX1628548 / MX1628532 / MX1628549 \nLOCAL STOCK NUMBER: 8-04-15320\n\n\nACRN: 1\nRequisition Number: 757-26-2-096-0199\nAppropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175\n\n0002\n\n6.00\nEA\n$\n$\n\nWALL MOUNT KIT \nLOCAL STOCK NUMBER: 8-62-50300\n\n\nACRN: 1\nRequisition Number: 757-26-2-096-0199\nAppropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175\n\n0003\n\n6.00\nEA\n$\n$\n\nSTARTER KIT \nLOCAL STOCK NUMBER: 8-69-42800\n\n\nACRN: 1\nRequisition Number: 757-26-2-096-0199\nAppropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175\n\n0004\n\n1.00\nEA\n$\n$\n\nNEW PRODUCT INSTALLATION \nLOCAL STOCK NUMBER: SVC99GO1\n\n\nACRN: 1\nRequisition Number: 757-26-2-096-0199\nAppropriation: 757-3660160-096-822800 Audiology and Speech Pa-3131 Medical, Dental and Scien-010044175\n\n\n\n\n\nGRAND TOTAL\n$\n\n\n\n\n \n\nSTATEMENT OF WORK (SOW)\n\n\nContract Number:\n\nTask Order Number:\n\nIFCAP Tracking Number:\n757-26-2-096-0199\nFollow-on to Contract and Task Order Number:\n\n\nPROGRAM REQUESTOR/MANAGER). \n\nName:\nNicole Dixon\nSection:\nSupply Chain Management\nAddress:\n420 N James Rd, Columbus OH 43219\nPhone Number:\n\nE-Mail Address:\nNicole.Dixon@va.gov\n\n2. Contract Title. Otoacoustic Emissions\n\n3. Background. This acquisition of the Otoacoustic Emissions Capella2 is an upgrade for the end-of-life replacement for a quantity of 6 existing Otoacoustic Emissions.\n\n4. Scope. Otoacoustic Emissions - Capella2 is an advanced OAE system from Natus Sensory designed for objective and accurate assessment of cochlear function. It offers rapid, non-invasive testing including DPOAE and TEOAE with features like optimized in situ calibration, probe fit checks, and integration with OTOsuite software for improved workflow efficiency. The proposed vendor will provide all necessary travel, labor, equipment, configuration, installation, migration, testing, and training to replace the existing unit.\n\n5. Specific Tasks. \nDelivery and installation in the designated audiology testing area\nIntegration with existing computer system\nCalibration and performance verification\nStaff training (if required)\n\n6. Performance Monitoring The Otoacoustic Emissions Capella2 will be inspected by HTM department upon arrival to the facility. Contractor shall provide a field service report upon completion of the work to HTM.\n\n7. Security Requirements NA\n\n8. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI) NA\n\n9. Other Pertinent Information or Special Considerations NA\n\n10. Risk Control NA\n.\n11. Place of Performance. Chalmers P Wylie Ambulatory Care Center \n Audiology Department \n 420 N James Rd\n Columbus OH 43219\n\n12. Period of Performance. This requirement shall be installed within 90 calendar days from the date of contract award.\n\nThe 11 Federal Holidays observed by the Federal Government are: \nNew Year s Day January 1\nMartin Luther King s Birthday 3rd Monday in January\nPresidents Day 3rd Monday in February\nMemorial Day Last Monday in May\nJuneteenth Day June 19\nIndependence Day July 4\nLabor Day 1st Monday in September\nColumbus Day 2nd Monday in October\nVeterans Day November 11\nThanksgiving Day 4th Thursday in November\nChristmas Day December 25th\nThe President of the United States of America may declare additional days as a Federal holiday, and if so, this holiday will automatically be added to the list above. When a holiday falls on a Sunday, the following Monday shall be observed as a Federal holiday. When a holiday falls on a Saturday, the preceding Friday shall be observed as a Federal Holiday.\n\nThe following solicitation provisions apply to this acquisition:\nFAR 52.212-1, INSTRUCTIONS TO OFFERORS COMMERCIAL ITEMS (SEP 2023)\nFAR 52.212-3, OFFERORS REPRESENTATIONS AND CERTIFICATIONS COMMERCIAL ITEMS (OCT 2025)\nOfferors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Items. If paragraph (j) of the provision is applicable, a written submission is required.\nThe following contract clauses apply to this acquisition: \nFAR 52.212-4, CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS (NOV 2023)\nADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS COMMERCIAL ITEMS\nClauses that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.\nThe following clauses are incorporated into 52.212-4 as an addendum to this contract:\nFAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998) \nFAR 52.203-16 PREVENTING PERSONAL CONFLICTS OF INTEREST (JUN 2020)\nFAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS AND REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS (JAN 2023)\nFAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (MAR 2023)\nFAR 52.233-2 SERVICE OF PROTEST (SEPT 2006) - - Hand-Carried Address: Department of Veterans Affairs, Network Contracting Office 10, 2780 Airport Drive, Suite 340, Columbus, OH 43219\nVAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018) \nVAAR 852.212-71 GRAY MARKET AND COUNTERFEIT ITEMS (FEB 2023)\nVAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)\nVAAR 852,233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION (SEP 2018)\nVAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (SEP 2018)\nVAAR 852.246-71 REJECTED GOODS (OCT 2018)\nVAAR 852.247-71 DELIVERY LOCATION (OCT 2018)\n\nAll quoters shall submit the following: A completed schedule with pricing, adequate documentation detailing the capabilities of the product.\nAll quotes shall be sent to the electronically via email to Gina P. Crank @ gina.crank@va.gov.\nAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. \nThe award will be made to the response most advantageous to the Government.\nResponses should contain your best terms and conditions.\nTo facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:\n\"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.\"\nOR\n\"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:\"\n Quoters shall list exception(s) and rationale for the exception(s), if any.\nSubmission of your response shall be received not later than April 13, 2026 by 5:00 PM EST to gina.crank@va.gov \nLate submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). \nAny questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. \nPoint of Contact\nGina P. Crank\nContracting Officer\nNetwork Contract Office (NCO) 10\nOffice: 614-625-1236 \nEmail: gina.crank@va.gov\n\n\n\n"}