8915--VALL Fresh Produce FY26

Description

{"description":"THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.\nSUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).\n\nDISCLAIMER\nThis RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nSOURCES SOUGHT/RFI DESCRIPTION\n\nThis is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 311991 (size standard of 700 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. \n\nThe Department of Veterans Affairs (VA) is seeking sources capable of providing Fresh Produce for Loma Linda VA Healthcare System. Contractor should provide listed products and services (if any) at firm-fixed prices during contractual performance period (12 months). \nSPECIFIC REQUIREMENTS:\n\nOrdering Capabilities: \nThe ordering officer of NFS shall place orders by website, email, telephone, or in any manner consistent with accepted business practices one business day prior to the anticipated delivery date.\nAn order number will be provided to the ordering delegate at the time the order is placed.\nContractor will not substitute any items and will not increase or decrease quantities ordered without prior approval from the ordering officer or Program Manager of NFS.\nShould any product under this contract become unavailable or available on a limited basis, either temporarily or permanently, the Contractor shall provide the Government with sufficient notification thereof, offering possible substitutions and/or alternative sources, to afford the Government adequate opportunity to approve or reject offered substitution and/or make other procurement arrangements.\nFresh Produce substitutions will be allowed on the condition that the substituted item is similar in appearance and composition. Substituted items will be billed at no higher cost than the contracted items it is substituted for.\nThe Government does not guarantee the estimated yearly quantity.\n\nDelivery Specifications: \nAll deliveries shall conform in every aspect to the provisions of the Food, Drug and Cosmetic Act, USC Title 21, Chapter 9 (FD&C Act) and regulations promulgated there under.\nWhere applicable, the interpretation of requirements (descriptive terms), methods ascertaining grades, testing, etc., shall be in accordance with those contained in the USDA Grades and Standards for the products in effect on the date of solicitation.\nDeliveries shall be made between 5:00am and 12:30pm, local time, 3 times per week on Monday, Wednesday, and Friday, unless otherwise arranged with the hospital kitchen. \nNATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97, the following holidays are observed and, for the purpose, of this contract are defined as Legal Federal Official Holidays . \nNew Year s Day (1 January)\nMartin Luther King's Birthday (Third Monday in January)\nPresident s Day (Third Monday in February)\nMemorial Day (Last Monday in May)\nJuneteenth (19 June)\nIndependence Day (4 July)\nLabor Day (First Monday in September)\nColumbus Day (Second Monday in October)\nVeteran s Day (11 November)\nThanksgiving Day (Fourth Thursday in November)\nChristmas Day (25 December)\nWhen a holiday falls on a Sunday, the following Monday shall be observed as a National Holiday.\nWhen a holiday falls on a Saturday, the proceeding Friday is observed as a National Holiday by U.S. Government Agencies.\nAlso included would be any other day specifically declared by the President of the United States to be a National Holiday.\nDeliveries shall be of specified items in quantities indicated in the purchase order provided.\nDeliveries shall be made to the following location, unless otherwise directed by the Program Manager:\n\nVA Loma Linda Healthcare System\n11201 Benton St\nLoma Linda, CA, 92357\nBldg 2 (Main Medical Center), Kitchen, Room 1C33\nMain Warehouse Receiving Doc (east side of Bldg 2)\nContact Name: Misty A. Abrantes\nContact Number: (909) 825-7084 x1752\n\nDelivery Vehicle Specifications:\nProducts shall be delivered in an enclosed truck, which protects the products from dirt or other contamination.\nThe government further reserves the right to enter and inspect any vehicle used to deliver goods to assure safety and sanitary transport of items ordered, including temperature maintenance logs of the space used to haul the goods. \nSuch inspections may be made on a random basis, upon delivery, at the discretion of the Program Manager.\nTemperature Requirements:\nCarrier equipment needs to be within FDA temperature tolerances and shall be capable of maintaining temperature within the range to destination.\nAll delivery tickets and invoices relating to the purchase order number must show the total items delivered for each line item.\nA designated NFS employee shall sign for all deliveries.\nThe Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc.\nThe contractor shall demonstrate compliance with performance standards by showing that their process adheres to an appropriately designated, validated, Hazard Analysis Critical Control Point (HACCP).\nAny item determined unacceptable shall be refused with full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day, no later than 1:00PM, unless otherwise specified by the Program Manager.\nOff-loading of products shall occur in the presence of VA authorized receiving personnel as indicated, or his/her designated representative.\nContractors shall be responsible for providing hand trucks, dollies for produce, required to affect delivery to appropriate location.\nDeliveries will not be stacked higher than five (5) feet high.\nDriver will wait until food is inspected by designee before leaving premises.\nAll contractor delivery personnel shall be required to wear a full company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance with appropriate hair containment.\nAll contractor s employees should wear identification (ID) badges during the entire period of time while on VA property.\nIt is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Office(s). The contractor assumes full responsibility for any parking violations.\n\nProduct Quality and Freshness\nThe Government reserves the right to return products in the original packing for full credit if they have visible signs of poor quality within 24 hours after delivery.\nPhysical Hazards: products shall be clean, sound, wholesome, and be free from foreign material such as, but not limited to, dirt, insect parts, hair, wood, glass, or metal.\nMold: Products shall include mold inhibitors of proper levels as allowed by the Federal Food, Drug and Cosmetic Act.\nOdors: All products shall be free from all undesirable and objectionable flavors and have a pleasingly sweet distinctive individual characteristic flavor. \nColor: All products shall be uniformly colored throughout and characterize the type and/or flavor it represents.\nConsistency:\nProducts shall not be slimy or show signs of decomposition.\nThey shall be free from undesirable gas formation or any other permeable nature.\nFresh produce shall have sufficient remaining shelf life commensurate with good practices and at a minimum: Prepared produce has a minimum 5 days of shelf life after the date of delivery.\n\nPackaging, Packing, and Labeling\nPackaging and Packing:\nAll packaging shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under.\nThe identification on the primary container may consist of either the manufacturing plant name and address or a manufacturing plant code.\nThe package shall be clean, sound, and securely sealed to provide adequate protection from dirt, filth, and contamination. All products/ingredients shall be clean, sound, wholesome and free from evidence of rodent or insect infestation. Failure to comply with this provision shall be considered grounds for default of the contract. \nUnless otherwise specified, preservation, packaging and packing shall be to a degree of protection to preclude damage during normal shipping conditions and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from contractor to receiving activity for storage.\nDating: All prepared (sliced, diced, chopped, etc.) items must be identified with readable dates (open code dates). \nOther Labeling Requirements:\nUnless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.\nAny commercial or additional labeling as specified which complies with the U.S. Food, Drug and Cosmetic Act and regulations promulgated there under, is acceptable.\n\nCompliance with Federal Laws and Regulations\nThe delivered products shall comply with all applicable Federal, State and local mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace.\nBy submitting an offer, the contractor certifies that the products offered meet the requirements of the solicitation and:\nRequirements of Federal, State and local regulations\nConforms to the producer s own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling practices\nHas national or regional distribution storage facilities located within the United States, its territories, or possessions.\nIs sold on the commercial market\nInspection of Facilities:\nAll products furnished under the awarded contract shall be processed at facilities that have been inspected by the Federal and/or Local State Government Agencies as appropriate. Vendors who produce and distribute fresh fruits & vegetables must demonstrate Good Agricultural Practices as defined by GAP Certification Requirements.\nApproved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meet these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period.\nThe Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will be considered in awarding the contract.\nInspection(s) may also be made at any time during the life of the contract and, if it is found that the contractor does not comply with specifications, deliveries will be rejected, and the products covered by this contract will be procured in the open market. \nAny excess cost caused by this action will be charged against the contractor s account.\nThe government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including delivery at destination as may be necessary to determine conformance with the provisions of the contract.\nAll deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and any other applicable laws and regulations.\n\nManufacturing Standards\nWhen the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address and plant code.\nProducts manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. \nThe Program Manager, in accordance with the Contracting Officer, will accept or reject the product. \n\nRecall Notices\nNotification to NFS will be given immediately upon receiving Recall Notices from the Food and Drug Administration Enforcement Report publications. Notifications shall be delivered to the Program Manager, COR, or designated personnel through phone and email for any food recalls related to items delivered to the VA from the contractor.\n\nAdministration\nThe contractor shall contact the Contracting Officer on all matters pertaining to administration.\nSubcontractors:\nThe Contracting Officer shall approve/disapprove all subcontractors used at any time during this contract. \nContractor shall list the name and address of all subcontractors. \nThe Contracting Officer shall be notified immediately if the Contractor should change any of the subcontractor(s) utilized for this contract and provide their name and address. \nContracting Officer shall approve/disapprove subcontractors.\nNote: FAR Clause 52.222-37: Public Law (P.L.) 105-339, Section 1354 provides that no agency may enter into a contract with a Contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d). A contract can be placed with that Contractor as soon as the report required by section 4212(d) for the fiscal year concern is filed with the Department of Labor. Contractors shall complete this report at least 7 days prior to the due date for bids in response to this solicitation, if applicable. This can be done online at https://www.dol.gov/vets/vets4212.htm. \nOnly the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity and quality or delivery of this contract.\n\n\nContractor Qualifications & Other Responsibilities\nContractor shall obtain all necessary licenses required to perform this work.\nContractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.\nThe Government reserves the right to accept or reject Contractor s employees for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.\n\n\nProduce List:\n\nITEM NAME\nPKG QTY\nEstimated Quantity\n (1 Year)\nASPARAGUS, MEDIUM 1LB\nBUNCH\n52\nASPARAGUS, MEDIUM\n2 LB BAG\n260\nASPARAGUS, LARGE, 11LB\nCS\n17\nBANANAS, YELLOW\nBUNCH\n433\nBANANAS, YELLOW, G/T\nG/T 40 LB CS\n121\nBASIL FRESH HERB\n1 LB\n17\nBELL PEPPERS, GREEN, FAJITA CUT\nLB\n433\nBELL PEPPERS, GREEN, FINE/SM DICED\nLB\n415\nBELL PEPPERS, YELLOW, MED\nEA\n17\nBELL PEPPERS, GREEN, MED\nEA\n17\nBELL PEPPERS, RED, MED\nEA\n17\nBELL PEPPERS, RED, DICED\n1 LB\n104\nBELL PEPPERS, RED, FAJITA CUT\nLB\n346\nBELL PEPPERS, RED, FINE DICED, 1/4\"\nLB\n346\nBELL PEPPERS, YELLOW,FAJITA CUT \nLB\n138\nBELL PEPPERS, YELLOW,FAJITA CUT \n5LB\n138\nBROCCOLI, FLORRETTS\n5 LB BG\n17\nBRUSSEL SPROUTS, TRIMMED, CUT IN HALF\n5 LBS\n17\nBOK CHOY\n10 LB\n20\nCABBAGE, RED, SHREDDED\nLB\n17\nCARROT STICKS\nLB\n17\nCARROTS, SHREDDED\nLB\n17\nCAULIFLOWER FLORETES\nLB\n17\nCAULIFLOWER, WHOLE\nHEAD\n17\nCELERY, DICED 3/8\" CUT\n5 LB BG\n52\nCILANTRO, BUNCH\nBUNCH\n484\nCHIVES, FRESH\n2 OZ\n17\nCOLE SLAW MIX, 5LB BAG\nBG\n17\nCRANBERRIES,FRESH 24x12oz\nCS\n22\nCUCUMBERS\nPC\n2163\nGRAPES, GREEN, PREMIUM\n18 TO 20 LB CS\n52\nGRAPES, GREEN, SEEDLESS 3LB\nPC\n104\nGRAPES, RED, SEEDLESS \nLB\n52\nGREEN BEANS, CLIPPED, FRESH\n5 LB BG\n363\nJALAPENOS, GREEN, LB\nLB\n17\nLEMON, SUNKIST CHOICE\nLB\n17\nLIMES, GREEN SELECT\nLB\n17\nLEEKS, LARGE, BUNCH \nBN\n3.2\nLETTUCE, ROMAINE, CHOPPED, BITE SIZE\n2 LB BG\n1298\nLETTUCE, GREEN LEAF, 24 CT/CS\nCS\n10\nLETTUCE, SHREDDED\nLB\n17\nLETTUCE, SHREDDED\n5 LB\n17\nMUSHROOMS, MEDIUM SLICED, 1/4 \"\n10 LB CS\n52\nONIONS, SLICED, SLABS\nLB BG\n415\nONIONS, DICED\n5 LB BG\n104\nONIONS, FAJITA CUT\nLB\n138\nONIONS, GREEN\nBUNCH\n17\nONIONS, RED, DICED\nLB\n138\nONIONS, RED, SLAB/RINGS, 1/2 ''\nLB\n104\nONIONS,RED, SLICED, SLABS\n1 LB BG\n52\nORANGES, NAVEL, CHOICE\n88 CT CS\n69\nPARSLEY, REGULAR\nBUNCH\n17\nPICO DE GALLO SALSA, 5LB TRAY\nPC\n35\nPOTATOES, GOURMET BABY MARBLE\nLB\n17\nPOTATOES, RED POTATOES, WASHED\n50 LB CS\n35\nPOTATOES, RED, DICED\n2 LB\n17\nPOTATOES, RED, QUARTERS, WEDGES, 10 LB\n10 LB BG\n20\nPOTATOES, RUSSET, PEELED/CUBED, LARGE CUT\n5LB\n260\nPOTATOES, RUSSET, WASHED\n90 CT\n17\nROSEMARY, 1 LB\nLB BG\n10\nSALAD, CHOPPED ICEBERG\n LB BG\n17\nSPINACH, CLEAN\n2.5lb\n87\nSTRAWBERRY HALVES\n10 OZ\n17\nSTRAWBERRY, WHOLE\n1 LB\n17\nSWEET POTATOES, PEELED,CUBED\n2 LB\n17\nSWEET POTATOES, WHOLE\nEA\n17\nTOMATILLOS, PEELED\nLB\n17\nTOMATOES, 5X6\nCS\n69\nTOMATOES, DICED\nLB\n87\nTOMATOES, DICED, FRESH\n5 LB TRAY (BG)\n17\nTOMATOES, GRAPE\n2 LB PACK (PC)\n450\nTOMATOES, GRAPE, PINT\nPC\n17\nWATERMELON, SEEDLESS\nEA\n52\nYELLOW SQUASH\nEA\n17\nZUCCHINI, ITALIAN\nEA\n17\n\nIf your company is interested and capable of providing the required supplies/services, you MUST provide the information indicated below OR your intent, interest to participation, and information provided will not be considered as valid for research purposes. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements. For instances where your company cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please explain. For instances where your company can meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please show how your company meets/exceeds each requirement. \n(2) Please review the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.\n(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.\n(4) Is your company considered small under the NAICS code identified in this RFI?\n(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of DRAFT/SALIENT CHARACTERISTICS/SOW?\n(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).\n(7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.\n(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? \n(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?\n(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?\n(11) Please indicate whether your product conforms to the requirements of the Buy American Act? Please indicate if manufacturer is/will be US domestic Small Business / US Domestic Large Business / Foreign.\n(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.\n(13) What is estimated life span of your solution? What support/services does that entail?\n(14) Does your organization offer a leasing solution? Please elaborate.\n(15) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).\n(16) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.\n(17) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.\n(18) Please provide your SAM.gov Unique Entity ID/Cage Code number.\nResponses to this notice shall be submitted via email to sam.choo@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, February 11, 2026 by 10:00 AM PST. \nAll responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement. \n\n"} Solicitation Number: 36C26226Q0339 Type: Sources Sought Base Type: Sources Sought NAICS: 311991 Classification Code: 8915 Response Deadline: 2026-02-11T10:00:00-08:00 Office Address: Gilbert, AZ Place of Performance: Loma Linda, CA, 92357 POC: Choo, Sam, Sam.choo@va.gov, Sam.choo@va.gov {"description":"THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.\nSUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).\n\nDISCLAIMER\nThis RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nSOURCES SOUGHT/RFI DESCRIPTION\n\nThis is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 311991 (size standard of 700 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. \n\nThe Department of Veterans Affairs (VA) is seeking sources capable of providing Fresh Produce for Loma Linda VA Healthcare System. Contractor should provide listed products and services (if any) at firm-fixed prices during contractual performance period (12 months). \nSPECIFIC REQUIREMENTS:\n\nOrdering Capabilities: \nThe ordering officer of NFS shall place orders by website, email, telephone, or in any manner consistent with accepted business practices one business day prior to the anticipated delivery date.\nAn order number will be provided to the ordering delegate at the time the order is placed.\nContractor will not substitute any items and will not increase or decrease quantities ordered without prior approval from the ordering officer or Program Manager of NFS.\nShould any product under this contract become unavailable or available on a limited basis, either temporarily or permanently, the Contractor shall provide the Government with sufficient notification thereof, offering possible substitutions and/or alternative sources, to afford the Government adequate opportunity to approve or reject offered substitution and/or make other procurement arrangements.\nFresh Produce substitutions will be allowed on the condition that the substituted item is similar in appearance and composition. Substituted items will be billed at no higher cost than the contracted items it is substituted for.\nThe Government does not guarantee the estimated yearly quantity.\n\nDelivery Specifications: \nAll deliveries shall conform in every aspect to the provisions of the Food, Drug and Cosmetic Act, USC Title 21, Chapter 9 (FD&C Act) and regulations promulgated there under.\nWhere applicable, the interpretation of requirements (descriptive terms), methods ascertaining grades, testing, etc., shall be in accordance with those contained in the USDA Grades and Standards for the products in effect on the date of solicitation.\nDeliveries shall be made between 5:00am and 12:30pm, local time, 3 times per week on Monday, Wednesday, and Friday, unless otherwise arranged with the hospital kitchen. \nNATIONAL HOLIDAYS: In accordance with 5 U.S.C. 6103, Executive Order 11582 and Public Law 94-97, the following holidays are observed and, for the purpose, of this contract are defined as Legal Federal Official Holidays . \nNew Year s Day (1 January)\nMartin Luther King's Birthday (Third Monday in January)\nPresident s Day (Third Monday in February)\nMemorial Day (Last Monday in May)\nJuneteenth (19 June)\nIndependence Day (4 July)\nLabor Day (First Monday in September)\nColumbus Day (Second Monday in October)\nVeteran s Day (11 November)\nThanksgiving Day (Fourth Thursday in November)\nChristmas Day (25 December)\nWhen a holiday falls on a Sunday, the following Monday shall be observed as a National Holiday.\nWhen a holiday falls on a Saturday, the proceeding Friday is observed as a National Holiday by U.S. Government Agencies.\nAlso included would be any other day specifically declared by the President of the United States to be a National Holiday.\nDeliveries shall be of specified items in quantities indicated in the purchase order provided.\nDeliveries shall be made to the following location, unless otherwise directed by the Program Manager:\n\nVA Loma Linda Healthcare System\n11201 Benton St\nLoma Linda, CA, 92357\nBldg 2 (Main Medical Center), Kitchen, Room 1C33\nMain Warehouse Receiving Doc (east side of Bldg 2)\nContact Name: Misty A. Abrantes\nContact Number: (909) 825-7084 x1752\n\nDelivery Vehicle Specifications:\nProducts shall be delivered in an enclosed truck, which protects the products from dirt or other contamination.\nThe government further reserves the right to enter and inspect any vehicle used to deliver goods to assure safety and sanitary transport of items ordered, including temperature maintenance logs of the space used to haul the goods. \nSuch inspections may be made on a random basis, upon delivery, at the discretion of the Program Manager.\nTemperature Requirements:\nCarrier equipment needs to be within FDA temperature tolerances and shall be capable of maintaining temperature within the range to destination.\nAll delivery tickets and invoices relating to the purchase order number must show the total items delivered for each line item.\nA designated NFS employee shall sign for all deliveries.\nThe Government reserves the right to inspect delivered goods for compliance of specifications, including, but not limited to, correct product(s) and quantities, proper packaging, damaged goods, etc.\nThe contractor shall demonstrate compliance with performance standards by showing that their process adheres to an appropriately designated, validated, Hazard Analysis Critical Control Point (HACCP).\nAny item determined unacceptable shall be refused with full credit/replacement, at the discretion of the Government. Replacement of rejected products shall be delivered the same day, no later than 1:00PM, unless otherwise specified by the Program Manager.\nOff-loading of products shall occur in the presence of VA authorized receiving personnel as indicated, or his/her designated representative.\nContractors shall be responsible for providing hand trucks, dollies for produce, required to affect delivery to appropriate location.\nDeliveries will not be stacked higher than five (5) feet high.\nDriver will wait until food is inspected by designee before leaving premises.\nAll contractor delivery personnel shall be required to wear a full company uniform, which clearly displays the name of the company and the individual, and shall be of a neat, clean appearance with appropriate hair containment.\nAll contractor s employees should wear identification (ID) badges during the entire period of time while on VA property.\nIt is the responsibility of the contract personnel to park in the appropriate designated parking areas. Parking information is available from VA Police & Security Office(s). The contractor assumes full responsibility for any parking violations.\n\nProduct Quality and Freshness\nThe Government reserves the right to return products in the original packing for full credit if they have visible signs of poor quality within 24 hours after delivery.\nPhysical Hazards: products shall be clean, sound, wholesome, and be free from foreign material such as, but not limited to, dirt, insect parts, hair, wood, glass, or metal.\nMold: Products shall include mold inhibitors of proper levels as allowed by the Federal Food, Drug and Cosmetic Act.\nOdors: All products shall be free from all undesirable and objectionable flavors and have a pleasingly sweet distinctive individual characteristic flavor. \nColor: All products shall be uniformly colored throughout and characterize the type and/or flavor it represents.\nConsistency:\nProducts shall not be slimy or show signs of decomposition.\nThey shall be free from undesirable gas formation or any other permeable nature.\nFresh produce shall have sufficient remaining shelf life commensurate with good practices and at a minimum: Prepared produce has a minimum 5 days of shelf life after the date of delivery.\n\nPackaging, Packing, and Labeling\nPackaging and Packing:\nAll packaging shall be in accordance with good commercial practice. Labeling shall be in accordance with commercial labeling complying with the Federal Food, Drug, and Cosmetic Act and regulations promulgated there under.\nThe identification on the primary container may consist of either the manufacturing plant name and address or a manufacturing plant code.\nThe package shall be clean, sound, and securely sealed to provide adequate protection from dirt, filth, and contamination. All products/ingredients shall be clean, sound, wholesome and free from evidence of rodent or insect infestation. Failure to comply with this provision shall be considered grounds for default of the contract. \nUnless otherwise specified, preservation, packaging and packing shall be to a degree of protection to preclude damage during normal shipping conditions and shall conform to normal commercial practices and applicable carrier rules and regulations involving shipment from contractor to receiving activity for storage.\nDating: All prepared (sliced, diced, chopped, etc.) items must be identified with readable dates (open code dates). \nOther Labeling Requirements:\nUnless otherwise specified in the item specification or solicitation, marking shall be in accordance with best commercial practice.\nAny commercial or additional labeling as specified which complies with the U.S. Food, Drug and Cosmetic Act and regulations promulgated there under, is acceptable.\n\nCompliance with Federal Laws and Regulations\nThe delivered products shall comply with all applicable Federal, State and local mandatory requirements and regulations relating to the preparation, packaging, labeling, storage, distribution, and sales of the products with the commercial marketplace.\nBy submitting an offer, the contractor certifies that the products offered meet the requirements of the solicitation and:\nRequirements of Federal, State and local regulations\nConforms to the producer s own specifications and standards, including product characteristics, manufacturing procedures, quality control procedures, and storage and handling practices\nHas national or regional distribution storage facilities located within the United States, its territories, or possessions.\nIs sold on the commercial market\nInspection of Facilities:\nAll products furnished under the awarded contract shall be processed at facilities that have been inspected by the Federal and/or Local State Government Agencies as appropriate. Vendors who produce and distribute fresh fruits & vegetables must demonstrate Good Agricultural Practices as defined by GAP Certification Requirements.\nApproved inspection reports of another VA Facility or other Federal Government agency will be accepted as satisfactory evidence that the facilities/plants meet these requirements, provided that the inspection was made not more than six (6) months prior to the proposed contract period.\nThe Contracting Officer or his/her designee reserves the right to make pre-award, on-site survey and inspection of the plant, personnel, equipment and processes of the offeror prior to making award and conditions found will be considered in awarding the contract.\nInspection(s) may also be made at any time during the life of the contract and, if it is found that the contractor does not comply with specifications, deliveries will be rejected, and the products covered by this contract will be procured in the open market. \nAny excess cost caused by this action will be charged against the contractor s account.\nThe government reserves the right to determine proof of such conformance prior to the first delivery from point of origin and any time thereafter, up to and including delivery at destination as may be necessary to determine conformance with the provisions of the contract.\nAll deliveries shall conform in every respect to the provisions of the Federal Food, Drug and Cosmetic Act and any other applicable laws and regulations.\n\nManufacturing Standards\nWhen the manufacturing plant is identified on the shipping documents accompanying the delivery, the plant shall be identified by its complete name, address and plant code.\nProducts manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerances specified using conversion dimensions and those dimensions exceed the tolerances specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. \nThe Program Manager, in accordance with the Contracting Officer, will accept or reject the product. \n\nRecall Notices\nNotification to NFS will be given immediately upon receiving Recall Notices from the Food and Drug Administration Enforcement Report publications. Notifications shall be delivered to the Program Manager, COR, or designated personnel through phone and email for any food recalls related to items delivered to the VA from the contractor.\n\nAdministration\nThe contractor shall contact the Contracting Officer on all matters pertaining to administration.\nSubcontractors:\nThe Contracting Officer shall approve/disapprove all subcontractors used at any time during this contract. \nContractor shall list the name and address of all subcontractors. \nThe Contracting Officer shall be notified immediately if the Contractor should change any of the subcontractor(s) utilized for this contract and provide their name and address. \nContracting Officer shall approve/disapprove subcontractors.\nNote: FAR Clause 52.222-37: Public Law (P.L.) 105-339, Section 1354 provides that no agency may enter into a contract with a Contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d). A contract can be placed with that Contractor as soon as the report required by section 4212(d) for the fiscal year concern is filed with the Department of Labor. Contractors shall complete this report at least 7 days prior to the due date for bids in response to this solicitation, if applicable. This can be done online at https://www.dol.gov/vets/vets4212.htm. \nOnly the Contracting Officer is authorized to make commitments to issue changes which will affect the price, quantity and quality or delivery of this contract.\n\n\nContractor Qualifications & Other Responsibilities\nContractor shall obtain all necessary licenses required to perform this work.\nContractor shall take all precautions necessary to protect people and property from injury or damage during the performance of this contract. Contractor shall be responsible for any injury to himself/herself, his/her employees, or others, as well as for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employees fault or negligence. Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the Federal Government.\nThe Government reserves the right to accept or reject Contractor s employees for the rendering of services. Complaints concerning Contract Personnel s performance or conduct will be dealt with by the Contractor and COR with the final decision being made by the Contracting Officer.\n\n\nProduce List:\n\nITEM NAME\nPKG QTY\nEstimated Quantity\n (1 Year)\nASPARAGUS, MEDIUM 1LB\nBUNCH\n52\nASPARAGUS, MEDIUM\n2 LB BAG\n260\nASPARAGUS, LARGE, 11LB\nCS\n17\nBANANAS, YELLOW\nBUNCH\n433\nBANANAS, YELLOW, G/T\nG/T 40 LB CS\n121\nBASIL FRESH HERB\n1 LB\n17\nBELL PEPPERS, GREEN, FAJITA CUT\nLB\n433\nBELL PEPPERS, GREEN, FINE/SM DICED\nLB\n415\nBELL PEPPERS, YELLOW, MED\nEA\n17\nBELL PEPPERS, GREEN, MED\nEA\n17\nBELL PEPPERS, RED, MED\nEA\n17\nBELL PEPPERS, RED, DICED\n1 LB\n104\nBELL PEPPERS, RED, FAJITA CUT\nLB\n346\nBELL PEPPERS, RED, FINE DICED, 1/4\"\nLB\n346\nBELL PEPPERS, YELLOW,FAJITA CUT \nLB\n138\nBELL PEPPERS, YELLOW,FAJITA CUT \n5LB\n138\nBROCCOLI, FLORRETTS\n5 LB BG\n17\nBRUSSEL SPROUTS, TRIMMED, CUT IN HALF\n5 LBS\n17\nBOK CHOY\n10 LB\n20\nCABBAGE, RED, SHREDDED\nLB\n17\nCARROT STICKS\nLB\n17\nCARROTS, SHREDDED\nLB\n17\nCAULIFLOWER FLORETES\nLB\n17\nCAULIFLOWER, WHOLE\nHEAD\n17\nCELERY, DICED 3/8\" CUT\n5 LB BG\n52\nCILANTRO, BUNCH\nBUNCH\n484\nCHIVES, FRESH\n2 OZ\n17\nCOLE SLAW MIX, 5LB BAG\nBG\n17\nCRANBERRIES,FRESH 24x12oz\nCS\n22\nCUCUMBERS\nPC\n2163\nGRAPES, GREEN, PREMIUM\n18 TO 20 LB CS\n52\nGRAPES, GREEN, SEEDLESS 3LB\nPC\n104\nGRAPES, RED, SEEDLESS \nLB\n52\nGREEN BEANS, CLIPPED, FRESH\n5 LB BG\n363\nJALAPENOS, GREEN, LB\nLB\n17\nLEMON, SUNKIST CHOICE\nLB\n17\nLIMES, GREEN SELECT\nLB\n17\nLEEKS, LARGE, BUNCH \nBN\n3.2\nLETTUCE, ROMAINE, CHOPPED, BITE SIZE\n2 LB BG\n1298\nLETTUCE, GREEN LEAF, 24 CT/CS\nCS\n10\nLETTUCE, SHREDDED\nLB\n17\nLETTUCE, SHREDDED\n5 LB\n17\nMUSHROOMS, MEDIUM SLICED, 1/4 \"\n10 LB CS\n52\nONIONS, SLICED, SLABS\nLB BG\n415\nONIONS, DICED\n5 LB BG\n104\nONIONS, FAJITA CUT\nLB\n138\nONIONS, GREEN\nBUNCH\n17\nONIONS, RED, DICED\nLB\n138\nONIONS, RED, SLAB/RINGS, 1/2 ''\nLB\n104\nONIONS,RED, SLICED, SLABS\n1 LB BG\n52\nORANGES, NAVEL, CHOICE\n88 CT CS\n69\nPARSLEY, REGULAR\nBUNCH\n17\nPICO DE GALLO SALSA, 5LB TRAY\nPC\n35\nPOTATOES, GOURMET BABY MARBLE\nLB\n17\nPOTATOES, RED POTATOES, WASHED\n50 LB CS\n35\nPOTATOES, RED, DICED\n2 LB\n17\nPOTATOES, RED, QUARTERS, WEDGES, 10 LB\n10 LB BG\n20\nPOTATOES, RUSSET, PEELED/CUBED, LARGE CUT\n5LB\n260\nPOTATOES, RUSSET, WASHED\n90 CT\n17\nROSEMARY, 1 LB\nLB BG\n10\nSALAD, CHOPPED ICEBERG\n LB BG\n17\nSPINACH, CLEAN\n2.5lb\n87\nSTRAWBERRY HALVES\n10 OZ\n17\nSTRAWBERRY, WHOLE\n1 LB\n17\nSWEET POTATOES, PEELED,CUBED\n2 LB\n17\nSWEET POTATOES, WHOLE\nEA\n17\nTOMATILLOS, PEELED\nLB\n17\nTOMATOES, 5X6\nCS\n69\nTOMATOES, DICED\nLB\n87\nTOMATOES, DICED, FRESH\n5 LB TRAY (BG)\n17\nTOMATOES, GRAPE\n2 LB PACK (PC)\n450\nTOMATOES, GRAPE, PINT\nPC\n17\nWATERMELON, SEEDLESS\nEA\n52\nYELLOW SQUASH\nEA\n17\nZUCCHINI, ITALIAN\nEA\n17\n\nIf your company is interested and capable of providing the required supplies/services, you MUST provide the information indicated below OR your intent, interest to participation, and information provided will not be considered as valid for research purposes. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n(1) Submit your capabilities statement illustrating how your organization can/cannot meet the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements. For instances where your company cannot meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please explain. For instances where your company can meet the DRAFT/SALIENT CHARACTERISTICS/SOW requirement(s), please show how your company meets/exceeds each requirement. \n(2) Please review the list of DRAFT/SALIENT CHARACTERISTICS/SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.\n(3) Please indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.\n(4) Is your company considered small under the NAICS code identified in this RFI?\n(5) Are you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of DRAFT/SALIENT CHARACTERISTICS/SOW?\n(6) If you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).\n(7) If you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.\n(8) Limitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? \n(9) Are the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?\n(10) Non-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice?\n(11) Please indicate whether your product conforms to the requirements of the Buy American Act? Please indicate if manufacturer is/will be US domestic Small Business / US Domestic Large Business / Foreign.\n(12) What is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.\n(13) What is estimated life span of your solution? What support/services does that entail?\n(14) Does your organization offer a leasing solution? Please elaborate.\n(15) Does your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).\n(16) If you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.\n(17) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.\n(18) Please provide your SAM.gov Unique Entity ID/Cage Code number.\nResponses to this notice shall be submitted via email to sam.choo@va.gov. Telephone responses will not be accepted. Responses must be received no later than Wednesday, February 11, 2026 by 10:00 AM PST. \nAll responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement. \n\n"}