4120--RFQ: Air Handling Unit Filters, MERV Filters, for the James J. Peters VA Medical Center.

Description

{"description":"\nDescription\nThis is a combined presolicitation/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.\n\nThis solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2025-06, effective date of 10/01/2025.\n\nThis solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).\n\nThe associated North American Industrial Classification System (NAICS) code for this procurement is 333413, with a small business size standard of 500 employees.\nThe FSC/PSC is 4120.\n\nThe James J. Peters VA Medical Center located at 130 West Kingsbridge Road, Bronx, NY 10468 is seeking to purchase Air Handling Unit (AHU) Filters on a base plus four (4) option year Blanket Purchase Agreement (BPA). \n\nAll interested companies shall provide quotations for the following:\nStatement of Work \n\nTitle: Procurement and Delivery of AHU Filters at James J. Peters VA Medical Center, Bronx, New York.\n\nObjective: James J. Peters VA Medical Center located at 130 W Kingsbridge Road Bronx, NY 10468 is seeking a fixed firm price BPA to include a base year and four (4) option years for the supply and delivery of Brookaire Air Handling Unit (AHU) Filters in accordance with specified requirements as outlined in the Statement of Work (SOW). \n\nThe BPA performance years required are as follows:\n\nBase Year: February 27, 2026 February 26, 2027\nOption Year 1: February 27, 2027 February 26, 2028\nOption Year 2: February 27, 2028 February 26, 2029\nOption Year 3: February 27, 2029 February 26, 2030\nOption Year 4: February 27, 2030 February 26, 2031\n\nScope: The vendor shall be responsible for the following:\n\nProcuring Brookaire AHU filters or equivalent in accordance with the specified requirements.\n\nEnsuring that the filters meet all manufacturer and medical center specifications, as outlined in the following lists. \n\nThe following quantities of each filter will be needed:\n\nFilter Sizes (in)\nRatings\nTypes\nHeaders?\nAnnual Quantity\n12x20x2\nMERV 8\nPleated\nN/A\n60\n12x20x2\nMERV 11\nPleated\nN/A\n20\n12x20x12\nMERV 11\nRigid Box \nSingle\n20\n12x20x12\nMERV 14\nRigid Box\nSingle\n10\n12x24x2\nMERV 8\nPleated\nN/A\n420\nFilter Sizes (in) \nRatings\nTypes\nHeaders?\nAnnual Quantity\n12x24x2\nMERV 10\nPleated\nN/A\n116\n12x24x2\nMERV 11\nPleated\nN/A\n376\n12x24x4\nHEPA\nCartridge Box\nSingle\n2\n12x24x4\nMERV 14\nMini-Pleated\nN/A\n4\n12x24x6\nMERV 11\nCartridge Box\nSingle\n12\n12x24x12\nMERV 11\nRigid Box \nSingle\n44\n12x24x12\nMERV 11\nCartridge Box \nSingle\n84\n12x24x12\nMERV 14\nRigid Box\nSingle\n114\n12x24x12\nMERV 14\nRigid Box\nNo\n20\n12x24x12\nMERV 14\nRigid Box\nDouble\n20\n12x24x12\nMERV 14\nCartridge Box\nSingle\n92\n16x16x2\nMERV 8\nPleated\nN/A\n64\n16x20x2\nMERV 8\nPleated\nN/A\n424\n16x20x2\nMERV 11\nPleated\nN/A\n104\n16x20x4\nMERV 11\nMini-Pleated\nN/A\n32\n16x20x12\nMERV 14\nRigid\nSingle\n40\n16x25x2\nMERV 10\nPleated\nPleated\n420\n20x20x2\nMERV 8\nPleated\nPleated\n708\n20x20x2\nMERV 11\nPleated\nPleated\n1048\n20x20x4\nMERV 10\nMini-Pleated\nN/A\n60\n20x20x4\nMERV 11\nMini-Pleated\nN/A\n88\n20x20x12\nMERV 11\nRigid Box\nSingle\n20\nFilter Sizes (in)\nRatings\nTypes\nHeaders?\nAnnual Quantity\n20x20x12\nMERV 11\nCartridge Box\nSingle\n128\n20x20x12\nMERV 14\nRigid Box\nSingle\n238\n20x20x12\nMERV 14\nCartridge Box\nSingle\n208\n20x24x2\nMERV 8\nPleated\nN/A\n1272\n20x24x2\nMERV 11\nPleated\nN/A\n772\n20x24x4\nMERV 11\nMini-Pleated\nN/A\n56\n20x24x12\nMERV 10\nRigid Box\nSingle\n20\n20x24x12\nMERV 11\nRigid Box\nSingle\n104\n20x24x12\nMERV 11\nCartridge Box\nSingle\n192\n20x24x12\nMERV 14\nRigid Box\nSingle\n280\n20x24x12\nMERV 14\nCartridge Box\nSingle\n80\n24x24x2\nMERV 8\nPleated\nN/A\n1680\n24x24x2\nMERV 10\nPleated\nN/A\n912\n24x24x2\nMERV 11\nPleated\nN/A\n1080\n24x24x4\nHEPA\nCartridge Box\nSingle\n4\n24x24x4\nMERV 11\nMini-Pleated\nN/A\n72\n24x24x4\nMERV 11\nPleated\nN/A\n24\n24x24x4\nMERV 14\nMini-Pleated\nMini-Pleated\n4\n24x24x6\nMERV 11\nCartridge Box\nSingle\n84\n24x24x12\nMERV 10\nRigid Box\nSingle\n40\n24x24x12\nMERV 11\nRigid Box\nSingle\n4\n24x24x12\nMERV 11\nCartridge Box \nSingle\n400\nFilter Sizes (in) \nRatings\nTypes\nHeaders?\nAnnual Quantity\n24x24x12\nMERV 14\nRigid Box\nNo\n320\n24x24x12\nMERV 14\nRigid Box\nSingle\n358\n24x24x12\nMERV 14\nRigid Box\nDouble\n40\n24x24x12\nMERV 14\nCartridge Box \nSingle\n192\n24x24x12\nHEPA\nCartridge Box \nNo\n4\n24x25x2\nMERV 11\nPleated\nN/A\n36\n\nEnsuring a submittal package is provided, including product specifications and documentation confirming that the material meets the requirements outlined in this document. \n\nCoordinating with the James J. Peters VA Medical Center for delivery schedules and ensuring materials are delivered to the designated address:\n\nDelivery Address: \nJames J. Peters VA Medical Center\n130 West Kingsbridge Road\nBronx, NY 10468\n\nProviding all necessary documentation, including packing slips, invoices, and certifications of compliances for the flooring materials. \nDelivering the materials within the agreed timeframe to avoid project delays. \nEach pallet delivered should only house filters for one air handler. Filters for different air handlers should not be on the same pallet. Every box on the pallet shall be labeled with the air handler number, location served, and filter size (LOCATION AHU #). This is for all pre-filters (pleated), cartridge boxes, mini-pleats and rigid box. The location and air handler and the filter required is on the master filter spreadsheet which is attached as a PDF in the solicitation. \nThe list for the quarterly amounts below is just used for pricing purposes for what is required to be delivered on a quarterly basis. The locations of where the filters are going are on the master spreadsheet. It should be noted that all the penthouse filters will be frontloaded in the first delivery. It also should be noted that the list below, separates the amount of filters per each of the four deliveries. \nFreight charges cannot exceed $250 dollars per delivery. The delivery of the filters is the responsibility of the vendor that wins the bid. \nNo taxes are included nor allowed. A tax exempt form can be provided if necessary. Any mistakes in labeling, having multiple air handlers on one pallet, or delivery will require the vendor to come on site to either sort the boxes or take them off site and redeliver the correctly at no cost to the VA. \nNo substitute filters are allowed. IF there is a lead time on any filters, it is on the vendor to ensure they coordinate receiving the filters in advance of the delivery and storing them at no cost to the VA until delivery is ready. \n\nReports and Acceptance:\n\nThe vendor shall provide a delivery report upon completion of each delivery. This report should include the quantities delivered, batch numbers, and any variances from the original order. \nAcceptance of the materials will be based on COR S approval.\nThe C&A requirements do not apply, and a Security Accreditation package is not required. \nSchedule:\n\nThe vendor shall make deliveries every ninety (90) days, occurring within the first two (2) weeks of award, and then every 90 days after that. Total quantities of each filter type shall be delivered in four (4) equal shipments across the entire Blanket Purchase Agreement (BPA). All deliveries shall be coordinated with COR at a minimum of five (5) business days in advance. Contractor shall submit proposed delivery schedule upon award of BPA. \n\nIndex\nFilter Sizes\nRatings\nTypes\nHeaders?\nDelivery 1\nDelivery 2\nDelivery 3\nDelivery 4\nTotal\n1\n12x20x2\nMERV 8\nPleated\nN/A\n15\n15\n15\n15\n60\n2\n12x20x2\nMERV 11\nPleated\nN/A\n5\n5\n5\n5\n20\n3\n12x20x12\nMERV 11\nRigid Box\nSingle\n5\n5\n5\n5\n20\n4\n12x20x12\nMERV 14\nRigid Box\nSingle\n0\n5\n0\n5\n10\n5\n12x24x2\nMERV 8\nPleated\nN/A\n240\n60\n60\n60\n420\n6\n12x24x2\nMERV 10\nPleated\nN/A\n62\n18\n18\n18\n116\n7\n12x24x2\nMERV 11\nPleated\nN/A\n94\n94\n94\n94\n376\n8\n12x24x4\nHEPA\nCartridge Box\nSingle\n0\n1\n0\n1\n2\n9\n12x24x4\nMERV 14\nMini-Pleated\nN/A\n1\n1\n1\n1\n4\n10\n12x24x6\nMERV 11\nCartridge Box\nSingle\n3\n3\n3\n3\n12\n11\n12x24x12\nMERV 11\nRigid Box\nSingle\n11\n11\n11\n11\n44\n12\n12x24x12\nMERV 11\nCartridge Box\nSingle\n66\n6\n6\n6\n84\n13\n12x24x12\nMERV 14\nRigid Box\nSingle\n57\n26\n5\n26\n114\n14\n12x24x12\nMERV 14\nRigid Box\nNo\n5\n5\n5\n5\n20\n15\n12x24x12\nMERV 14\nRigid Box\nDouble\n5\n5\n5\n5\n20\n16\n12x24x12\nMERV 14\nCartridge Box\nSingle\n23\n23\n23\n23\n92\n17\n16x16x2\nMERV 8\nPleated\nN/A\n64\n0\n0\n0\n64\n18\n16x20x2\nMERV 8\nPleated\nN/A\n106\n106\n106\n106\n424\n19\n16x20x2\nMERV 11\nPleated\nN/A\n26\n26\n26\n26\n104\n20\n16x20x4\nMERV 11\nMini-Pleated\nN/A\n8\n8\n8\n8\n32\n21\n16x20x12\nMERV 14\nRigid\nSingle\n6\n14\n6\n14\n40\n22\n16x25x2\nMERV 10\nPleated\nPleated\n105\n105\n105\n105\n420\n23\n20x20x2\nMERV 8\nPleated\nPleated\n177\n177\n177\n177\n708\n24\n20x20x2\nMERV 11\nPleated\nPleated\n262\n262\n262\n262\n1048\n25\n20x20x4\nMERV 10\nMini-Pleated\nN/A\n15\n15\n15\n15\n60\n26\n20x20x4\nMERV 11\nMini-Pleated\nN/A\n22\n22\n22\n22\n88\n27\n20x20x12\nMERV 11\nRigid Box\nSingle\n5\n5\n5\n5\n20\n28\n20x20x12\nMERV 11\nCartridge Box\nSingle\n32\n32\n32\n32\n128\n29\n20x20x12\nMERV 14\nRigid Box\nSingle\n19\n100\n19\n100\n238\n30\n20x20x12\nMERV 14\nCartridge Box\nSingle\n52\n52\n52\n52\n208\n31\n20x24x2\nMERV 8\nPleated\nN/A\n318\n318\n318\n318\n1272\n32\n20x24x2\nMERV 11\nPleated\nN/A\n193\n193\n193\n193\n772\n33\n20x24x4\nMERV 11\nMini-Pleated\nN/A\n14\n14\n14\n14\n56\n34\n20x24x12\nMERV 10\nRigid Box\nSingle\n5\n5\n5\n5\n20\n35\n20x24x12\nMERV 11\nRigid Box\nSingle\n26\n26\n26\n26\n104\n36\n20x24x12\nMERV 11\nCartridge Box\nSingle\n48\n48\n48\n48\n192\n37\n20x24x12\nMERV 14\nRigid Box\nSingle\n19\n121\n19\n121\n280\n38\n20x24x12\nMERV 14\nCartridge Box\nSingle\n20\n20\n20\n20\n80\n39\n24x24x2\nMERV 8\nPleated\nN/A\n1068\n204\n204\n204\n1680\n40\n24x24x2\nMERV 10\nPleated\nN/A\n264\n216\n216\n216\n912\n41\n24x24x2\nMERV 11\nPleated\nN/A\n270\n270\n270\n270\n1080\n42\n24x24x4\nHEPA\nCartridge Box\nSingle\n0\n2\n0\n2\n4\n43\n24x24x4\nMERV 11\nMini-Pleated\nN/A\n18\n18\n18\n18\n72\n44\n24x24x4\nMERV 11\nPleated\nN/A\n6\n6\n6\n6\n24\n45\n24x24x4\nMERV 14\nMini-Pleated\nMini-Pleated\n1\n1\n1\n1\n4\n46\n24x24x6\nMERV 11\nCartridge Box\nSingle\n21\n21\n21\n21\n84\n47\n24x24x12\nMERV 10\nRigid Box\nSingle\n10\n10\n10\n10\n40\n48\n24x24x12\nMERV 11\nRigid Box\nSingle\n1\n1\n1\n1\n4\n49\n24x24x12\nMERV 11\nCartridge Box\nSingle\n316\n28\n28\n28\n400\n50\n24x24x12\nMERV 14\nRigid Box\nNo\n80\n80\n80\n80\n320\n51\n24x24x12\nMERV 14\nRigid Box\nSingle\n206\n69\n14\n69\n358\n52\n24x24x12\nMERV 14\nRigid Box\nDouble\n10\n10\n10\n10\n40\n53\n24x24x12\nMERV 14\nCartridge Box\nSingle\n48\n48\n48\n48\n192\n54\n24x24x12\nHEPA\nCartridge Box\nNo\n0\n2\n0\n2\n4\n55\n24x25x2\nMERV 11\nPleated\nN/A\n9\n9\n9\n9\n36\nTotal\n\n\n\n\n4462\n2947\n2670\n2947\n13026\n\nSample Delivery Schedule:\nBPA Award Date: February 14, 2026\nFirst Delivery: February 28, 2026\nSecond Delivery: May 29, 2026\nThird Delivery: August 29, 2026\nFourth Delivery: November 27, 2026\n\nDeliveries shall be during normal business hours, which are 8 am to 4 pm, Monday through Friday. \n\nDeliveries must not occur during federal holidays. Holidays observed by the federal government are annotated below:\n\n- New Year s Day\n- Martin Luther King s Birthday\n- President s Day\n- Memorial Day\n- Juneteenth\n- Independence Day\n- Labor Day\n- Columbus Day\n- Veterans Day\n- Thanksgiving Day\n- Christmas Day\n\nThe full text of FAR provisions or clauses may be accessed electronically at \nhttps://www.acquisition.gov/browse/index/far (FAR)\nhttp://www.va.gov/oal/library/vaar/index.asp (VAAR)\nhttps://www.acquisition.gov/far-overhaul (FAR OVERHAUL)\n\nThe following solicitation provisions and clause apply to this acquisition:\nFAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)\nADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)\nProvisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. \nThe following provision is incorporated into 52.212-1 as an addendum to this solicitation:\n52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025)\n(a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include \n(1)Â The solicitation number;\n(2)Â The name, address, telephone number of the Offeror;\n(3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;\n(4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;\n(5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and\n(6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.\n(b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.\n(c)Â Late submissions, modifications, revisions, and withdrawals of offers.\n(1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.\n(2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.\n(3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.\n(4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award.\n(d)Â Blanket Purchase Agreement (BPA) award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a BPA without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.\n(e)Â Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:\n(1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer.\n(2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.\n(3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection.\n(4)Â A summary of the rationale for award.\n(5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.\n(6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.\n*The Government will not consider offers for award from offerors that do not provide the Buy American certification with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Certificate must be filled out, signed, and submitted with proposal. \n*The Government will not consider offers for award from offerors that do not provide the Limitations of Subcontracting document with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Document must be filled out, signed, and submitted with proposal.\n\n(End of provision)\n \nAll quoters shall submit the following:\n\nOne (1) quote in PDF format\nOne (1) Limitations on Subcontracting certificate, filled out and signed in PDF format\nOne (1) Buy America Certificate, filled out and signed in PDF format\n\nAll quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov \n\nAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. \n\nFAR 52.212-2 Evaluation-Commercial Products and Commercial Services:\n\nADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)\n\nThe following factors shall be used to evaluate quotations: \n\n(1) technical capability or quality of the item offered to meet the Government requirement; \n(2) price; and \n(3) past performance. \n\nEvaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:\n\nTechnical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.\nPast Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.\nPrice: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.\nOptions. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. \n\n(End of Provision)\n\nOfferors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.\n\nFAR 52.212-4, Blanket Purchase Agreement (BPA) Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)\nTo facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:\n\"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.\"\nOR\n\"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:\"\nFAR 52.217-7 Option for Increased Quantity Separately Priced Line Item (MAR 1989) \nFAR 52.219-33 Nonmanufacturer Rule (SEP 2021)\nFAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)\nVAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION).\nVAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023). \nVAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)\nVAAR 852.242-71 Administrative Contracting Officer (OCT 2020)\nVAAR 852.247-73 Packing for Domestic Shipment (OCT 2018)\n \nVAAR 852.219-76\nVA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)\n(a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that \n(1) If awarded a Blanket Purchase Agreement (BPA) (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant BPA, as follows: [Offeror check the appropriate box]\n(i) [ ] In the case of a BPA for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.\n(ii) [ ] In the case of a BPA for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.\n(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:\n(i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).\n(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.]\n[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).\n[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.\n[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.\n[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated BPA value is composed of items that are manufactured by small business concerns.\n(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.\n(4) If VA determines that an SDVOSB/VOSB awarded a Blanket Purchase Agreement (BPA) pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:\n(i) Referral to the VA Suspension and Debarment Committee;\n(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and\n(iii) Prosecution for violating 18 U.S.C. 1001.\n(b) The offeror represents and understands that by submission of its offer and award of a BPA it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the BPA or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a BPA if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.\n(c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.\n(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.\nCertification:\nI hereby certify that if awarded the Blanket Purchase Agreement (BPA), [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant BPA. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].\nPrinted Name of Signee:________________________________________\n\nPrinted Title of Signee:_________________________________________\n\nSignature:___________________________________________________\n\nDate:_____________________\n\nCompany Name and Address:______________________________________\n\n(End of clause)\n \nFAR 52.225-2 Buy America Certificate (OCT 2022)\n\nAs prescribed in 25.1101(a)(2), insert the following provision:\n\nBuy American Certificate (Oct 2022)\n\n(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.\n\n(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .\n\n(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).\n\n(4) The terms commercially available off-the-shelf (COTS) item, critical component, \"domestic end product,\" \"end product,\" and \"foreign end product\" are defined in the clause of this solicitation entitled \"Buy American-Supplies.\"\n\n(b)Foreign End Products:\n\nLine Item No. \nCountry of Origin\nExceeds 55% domestic content (yes/no)\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n(b)[List as necessary]\n\n(c) Domestic end products containing a critical component:\n\nLine Item No. ___\n\n[List as necessary]\n\n(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.\n\n(End of provision)\n\n \nQuoters shall list exception(s) and rationale for the exception(s), if any.\n\nSubmission of your response shall be received not later than February 10th, 2026, at 1600 EST at email: Jonatan.Rondon@va.gov. \n\nLate submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).\n\nAny questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. \n\nPoint of Contact:\nJonatan Rondon\nContracting Officer\nNetwork Contracting Office (NCO2)\nMargaret Cochran Corbin VA Campus\n423 East 23rd Street, 14045-W\nNew York, NY 10010\n212-686-7500 ex. 16490\nJonatan.rondon@va.gov \n"} Solicitation Number: 36C24226Q0250 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 333413 Classification Code: 4120 Response Deadline: 2026-02-10T16:00:00-05:00 Office Address: ALBANY, NY Place of Performance: Bronx, NY, 10468 POC: Rondon, Jonatan, jonatan.rondon@va.gov, 212-686-7500 ex. 16490 {"description":"\nDescription\nThis is a combined presolicitation/solicitation for commercial products and commercial services prepared in accordance with the format Revolutionary FAR Overhaul (RFO) in Federal Acquisition Regulation (FAR) subpart 12.202, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.\n\nThis solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular number 2025-06, effective date of 10/01/2025.\n\nThis solicitation is set-aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB).\n\nThe associated North American Industrial Classification System (NAICS) code for this procurement is 333413, with a small business size standard of 500 employees.\nThe FSC/PSC is 4120.\n\nThe James J. Peters VA Medical Center located at 130 West Kingsbridge Road, Bronx, NY 10468 is seeking to purchase Air Handling Unit (AHU) Filters on a base plus four (4) option year Blanket Purchase Agreement (BPA). \n\nAll interested companies shall provide quotations for the following:\nStatement of Work \n\nTitle: Procurement and Delivery of AHU Filters at James J. Peters VA Medical Center, Bronx, New York.\n\nObjective: James J. Peters VA Medical Center located at 130 W Kingsbridge Road Bronx, NY 10468 is seeking a fixed firm price BPA to include a base year and four (4) option years for the supply and delivery of Brookaire Air Handling Unit (AHU) Filters in accordance with specified requirements as outlined in the Statement of Work (SOW). \n\nThe BPA performance years required are as follows:\n\nBase Year: February 27, 2026 February 26, 2027\nOption Year 1: February 27, 2027 February 26, 2028\nOption Year 2: February 27, 2028 February 26, 2029\nOption Year 3: February 27, 2029 February 26, 2030\nOption Year 4: February 27, 2030 February 26, 2031\n\nScope: The vendor shall be responsible for the following:\n\nProcuring Brookaire AHU filters or equivalent in accordance with the specified requirements.\n\nEnsuring that the filters meet all manufacturer and medical center specifications, as outlined in the following lists. \n\nThe following quantities of each filter will be needed:\n\nFilter Sizes (in)\nRatings\nTypes\nHeaders?\nAnnual Quantity\n12x20x2\nMERV 8\nPleated\nN/A\n60\n12x20x2\nMERV 11\nPleated\nN/A\n20\n12x20x12\nMERV 11\nRigid Box \nSingle\n20\n12x20x12\nMERV 14\nRigid Box\nSingle\n10\n12x24x2\nMERV 8\nPleated\nN/A\n420\nFilter Sizes (in) \nRatings\nTypes\nHeaders?\nAnnual Quantity\n12x24x2\nMERV 10\nPleated\nN/A\n116\n12x24x2\nMERV 11\nPleated\nN/A\n376\n12x24x4\nHEPA\nCartridge Box\nSingle\n2\n12x24x4\nMERV 14\nMini-Pleated\nN/A\n4\n12x24x6\nMERV 11\nCartridge Box\nSingle\n12\n12x24x12\nMERV 11\nRigid Box \nSingle\n44\n12x24x12\nMERV 11\nCartridge Box \nSingle\n84\n12x24x12\nMERV 14\nRigid Box\nSingle\n114\n12x24x12\nMERV 14\nRigid Box\nNo\n20\n12x24x12\nMERV 14\nRigid Box\nDouble\n20\n12x24x12\nMERV 14\nCartridge Box\nSingle\n92\n16x16x2\nMERV 8\nPleated\nN/A\n64\n16x20x2\nMERV 8\nPleated\nN/A\n424\n16x20x2\nMERV 11\nPleated\nN/A\n104\n16x20x4\nMERV 11\nMini-Pleated\nN/A\n32\n16x20x12\nMERV 14\nRigid\nSingle\n40\n16x25x2\nMERV 10\nPleated\nPleated\n420\n20x20x2\nMERV 8\nPleated\nPleated\n708\n20x20x2\nMERV 11\nPleated\nPleated\n1048\n20x20x4\nMERV 10\nMini-Pleated\nN/A\n60\n20x20x4\nMERV 11\nMini-Pleated\nN/A\n88\n20x20x12\nMERV 11\nRigid Box\nSingle\n20\nFilter Sizes (in)\nRatings\nTypes\nHeaders?\nAnnual Quantity\n20x20x12\nMERV 11\nCartridge Box\nSingle\n128\n20x20x12\nMERV 14\nRigid Box\nSingle\n238\n20x20x12\nMERV 14\nCartridge Box\nSingle\n208\n20x24x2\nMERV 8\nPleated\nN/A\n1272\n20x24x2\nMERV 11\nPleated\nN/A\n772\n20x24x4\nMERV 11\nMini-Pleated\nN/A\n56\n20x24x12\nMERV 10\nRigid Box\nSingle\n20\n20x24x12\nMERV 11\nRigid Box\nSingle\n104\n20x24x12\nMERV 11\nCartridge Box\nSingle\n192\n20x24x12\nMERV 14\nRigid Box\nSingle\n280\n20x24x12\nMERV 14\nCartridge Box\nSingle\n80\n24x24x2\nMERV 8\nPleated\nN/A\n1680\n24x24x2\nMERV 10\nPleated\nN/A\n912\n24x24x2\nMERV 11\nPleated\nN/A\n1080\n24x24x4\nHEPA\nCartridge Box\nSingle\n4\n24x24x4\nMERV 11\nMini-Pleated\nN/A\n72\n24x24x4\nMERV 11\nPleated\nN/A\n24\n24x24x4\nMERV 14\nMini-Pleated\nMini-Pleated\n4\n24x24x6\nMERV 11\nCartridge Box\nSingle\n84\n24x24x12\nMERV 10\nRigid Box\nSingle\n40\n24x24x12\nMERV 11\nRigid Box\nSingle\n4\n24x24x12\nMERV 11\nCartridge Box \nSingle\n400\nFilter Sizes (in) \nRatings\nTypes\nHeaders?\nAnnual Quantity\n24x24x12\nMERV 14\nRigid Box\nNo\n320\n24x24x12\nMERV 14\nRigid Box\nSingle\n358\n24x24x12\nMERV 14\nRigid Box\nDouble\n40\n24x24x12\nMERV 14\nCartridge Box \nSingle\n192\n24x24x12\nHEPA\nCartridge Box \nNo\n4\n24x25x2\nMERV 11\nPleated\nN/A\n36\n\nEnsuring a submittal package is provided, including product specifications and documentation confirming that the material meets the requirements outlined in this document. \n\nCoordinating with the James J. Peters VA Medical Center for delivery schedules and ensuring materials are delivered to the designated address:\n\nDelivery Address: \nJames J. Peters VA Medical Center\n130 West Kingsbridge Road\nBronx, NY 10468\n\nProviding all necessary documentation, including packing slips, invoices, and certifications of compliances for the flooring materials. \nDelivering the materials within the agreed timeframe to avoid project delays. \nEach pallet delivered should only house filters for one air handler. Filters for different air handlers should not be on the same pallet. Every box on the pallet shall be labeled with the air handler number, location served, and filter size (LOCATION AHU #). This is for all pre-filters (pleated), cartridge boxes, mini-pleats and rigid box. The location and air handler and the filter required is on the master filter spreadsheet which is attached as a PDF in the solicitation. \nThe list for the quarterly amounts below is just used for pricing purposes for what is required to be delivered on a quarterly basis. The locations of where the filters are going are on the master spreadsheet. It should be noted that all the penthouse filters will be frontloaded in the first delivery. It also should be noted that the list below, separates the amount of filters per each of the four deliveries. \nFreight charges cannot exceed $250 dollars per delivery. The delivery of the filters is the responsibility of the vendor that wins the bid. \nNo taxes are included nor allowed. A tax exempt form can be provided if necessary. Any mistakes in labeling, having multiple air handlers on one pallet, or delivery will require the vendor to come on site to either sort the boxes or take them off site and redeliver the correctly at no cost to the VA. \nNo substitute filters are allowed. IF there is a lead time on any filters, it is on the vendor to ensure they coordinate receiving the filters in advance of the delivery and storing them at no cost to the VA until delivery is ready. \n\nReports and Acceptance:\n\nThe vendor shall provide a delivery report upon completion of each delivery. This report should include the quantities delivered, batch numbers, and any variances from the original order. \nAcceptance of the materials will be based on COR S approval.\nThe C&A requirements do not apply, and a Security Accreditation package is not required. \nSchedule:\n\nThe vendor shall make deliveries every ninety (90) days, occurring within the first two (2) weeks of award, and then every 90 days after that. Total quantities of each filter type shall be delivered in four (4) equal shipments across the entire Blanket Purchase Agreement (BPA). All deliveries shall be coordinated with COR at a minimum of five (5) business days in advance. Contractor shall submit proposed delivery schedule upon award of BPA. \n\nIndex\nFilter Sizes\nRatings\nTypes\nHeaders?\nDelivery 1\nDelivery 2\nDelivery 3\nDelivery 4\nTotal\n1\n12x20x2\nMERV 8\nPleated\nN/A\n15\n15\n15\n15\n60\n2\n12x20x2\nMERV 11\nPleated\nN/A\n5\n5\n5\n5\n20\n3\n12x20x12\nMERV 11\nRigid Box\nSingle\n5\n5\n5\n5\n20\n4\n12x20x12\nMERV 14\nRigid Box\nSingle\n0\n5\n0\n5\n10\n5\n12x24x2\nMERV 8\nPleated\nN/A\n240\n60\n60\n60\n420\n6\n12x24x2\nMERV 10\nPleated\nN/A\n62\n18\n18\n18\n116\n7\n12x24x2\nMERV 11\nPleated\nN/A\n94\n94\n94\n94\n376\n8\n12x24x4\nHEPA\nCartridge Box\nSingle\n0\n1\n0\n1\n2\n9\n12x24x4\nMERV 14\nMini-Pleated\nN/A\n1\n1\n1\n1\n4\n10\n12x24x6\nMERV 11\nCartridge Box\nSingle\n3\n3\n3\n3\n12\n11\n12x24x12\nMERV 11\nRigid Box\nSingle\n11\n11\n11\n11\n44\n12\n12x24x12\nMERV 11\nCartridge Box\nSingle\n66\n6\n6\n6\n84\n13\n12x24x12\nMERV 14\nRigid Box\nSingle\n57\n26\n5\n26\n114\n14\n12x24x12\nMERV 14\nRigid Box\nNo\n5\n5\n5\n5\n20\n15\n12x24x12\nMERV 14\nRigid Box\nDouble\n5\n5\n5\n5\n20\n16\n12x24x12\nMERV 14\nCartridge Box\nSingle\n23\n23\n23\n23\n92\n17\n16x16x2\nMERV 8\nPleated\nN/A\n64\n0\n0\n0\n64\n18\n16x20x2\nMERV 8\nPleated\nN/A\n106\n106\n106\n106\n424\n19\n16x20x2\nMERV 11\nPleated\nN/A\n26\n26\n26\n26\n104\n20\n16x20x4\nMERV 11\nMini-Pleated\nN/A\n8\n8\n8\n8\n32\n21\n16x20x12\nMERV 14\nRigid\nSingle\n6\n14\n6\n14\n40\n22\n16x25x2\nMERV 10\nPleated\nPleated\n105\n105\n105\n105\n420\n23\n20x20x2\nMERV 8\nPleated\nPleated\n177\n177\n177\n177\n708\n24\n20x20x2\nMERV 11\nPleated\nPleated\n262\n262\n262\n262\n1048\n25\n20x20x4\nMERV 10\nMini-Pleated\nN/A\n15\n15\n15\n15\n60\n26\n20x20x4\nMERV 11\nMini-Pleated\nN/A\n22\n22\n22\n22\n88\n27\n20x20x12\nMERV 11\nRigid Box\nSingle\n5\n5\n5\n5\n20\n28\n20x20x12\nMERV 11\nCartridge Box\nSingle\n32\n32\n32\n32\n128\n29\n20x20x12\nMERV 14\nRigid Box\nSingle\n19\n100\n19\n100\n238\n30\n20x20x12\nMERV 14\nCartridge Box\nSingle\n52\n52\n52\n52\n208\n31\n20x24x2\nMERV 8\nPleated\nN/A\n318\n318\n318\n318\n1272\n32\n20x24x2\nMERV 11\nPleated\nN/A\n193\n193\n193\n193\n772\n33\n20x24x4\nMERV 11\nMini-Pleated\nN/A\n14\n14\n14\n14\n56\n34\n20x24x12\nMERV 10\nRigid Box\nSingle\n5\n5\n5\n5\n20\n35\n20x24x12\nMERV 11\nRigid Box\nSingle\n26\n26\n26\n26\n104\n36\n20x24x12\nMERV 11\nCartridge Box\nSingle\n48\n48\n48\n48\n192\n37\n20x24x12\nMERV 14\nRigid Box\nSingle\n19\n121\n19\n121\n280\n38\n20x24x12\nMERV 14\nCartridge Box\nSingle\n20\n20\n20\n20\n80\n39\n24x24x2\nMERV 8\nPleated\nN/A\n1068\n204\n204\n204\n1680\n40\n24x24x2\nMERV 10\nPleated\nN/A\n264\n216\n216\n216\n912\n41\n24x24x2\nMERV 11\nPleated\nN/A\n270\n270\n270\n270\n1080\n42\n24x24x4\nHEPA\nCartridge Box\nSingle\n0\n2\n0\n2\n4\n43\n24x24x4\nMERV 11\nMini-Pleated\nN/A\n18\n18\n18\n18\n72\n44\n24x24x4\nMERV 11\nPleated\nN/A\n6\n6\n6\n6\n24\n45\n24x24x4\nMERV 14\nMini-Pleated\nMini-Pleated\n1\n1\n1\n1\n4\n46\n24x24x6\nMERV 11\nCartridge Box\nSingle\n21\n21\n21\n21\n84\n47\n24x24x12\nMERV 10\nRigid Box\nSingle\n10\n10\n10\n10\n40\n48\n24x24x12\nMERV 11\nRigid Box\nSingle\n1\n1\n1\n1\n4\n49\n24x24x12\nMERV 11\nCartridge Box\nSingle\n316\n28\n28\n28\n400\n50\n24x24x12\nMERV 14\nRigid Box\nNo\n80\n80\n80\n80\n320\n51\n24x24x12\nMERV 14\nRigid Box\nSingle\n206\n69\n14\n69\n358\n52\n24x24x12\nMERV 14\nRigid Box\nDouble\n10\n10\n10\n10\n40\n53\n24x24x12\nMERV 14\nCartridge Box\nSingle\n48\n48\n48\n48\n192\n54\n24x24x12\nHEPA\nCartridge Box\nNo\n0\n2\n0\n2\n4\n55\n24x25x2\nMERV 11\nPleated\nN/A\n9\n9\n9\n9\n36\nTotal\n\n\n\n\n4462\n2947\n2670\n2947\n13026\n\nSample Delivery Schedule:\nBPA Award Date: February 14, 2026\nFirst Delivery: February 28, 2026\nSecond Delivery: May 29, 2026\nThird Delivery: August 29, 2026\nFourth Delivery: November 27, 2026\n\nDeliveries shall be during normal business hours, which are 8 am to 4 pm, Monday through Friday. \n\nDeliveries must not occur during federal holidays. Holidays observed by the federal government are annotated below:\n\n- New Year s Day\n- Martin Luther King s Birthday\n- President s Day\n- Memorial Day\n- Juneteenth\n- Independence Day\n- Labor Day\n- Columbus Day\n- Veterans Day\n- Thanksgiving Day\n- Christmas Day\n\nThe full text of FAR provisions or clauses may be accessed electronically at \nhttps://www.acquisition.gov/browse/index/far (FAR)\nhttp://www.va.gov/oal/library/vaar/index.asp (VAAR)\nhttps://www.acquisition.gov/far-overhaul (FAR OVERHAUL)\n\nThe following solicitation provisions and clause apply to this acquisition:\nFAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (SEP 2023)\nADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)\nProvisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The version of FAR 52.212-1 in the addendum is tailored for Simplified Acquisition Procedures and supersedes the current version of FAR 52.212-1 contained in the FAR. \nThe following provision is incorporated into 52.212-1 as an addendum to this solicitation:\n52.212-1Â Instructions to Offerors Commercial Products and Commercial Services (DEVIATION AUG 2025)\n(a)Â Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include \n(1)Â The solicitation number;\n(2)Â The name, address, telephone number of the Offeror;\n(3)Â The Offeror s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;\n(4)Â Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;\n(5)Â Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and\n(6)Â A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.\n(b)Â Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.\n(c)Â Late submissions, modifications, revisions, and withdrawals of offers.\n(1)Â Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.\n(2)Â Any offer, modification, or revision received after the time specified for receipt of offers is late and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.\n(3)Â If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.\n(4)Â Offerors may withdraw their offers by written notice to the Government received at any time before award.\n(d)Â Blanket Purchase Agreement (BPA) award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a BPA without discussions with Offerors. Therefore, the Offeror s initial offer should contain the Offeror s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.\n(e)Â Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:\n(1)Â The agency s evaluation of the significant weak or deficient factors in the debriefed Offeror s offer.\n(2)Â The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.\n(3)Â The overall ranking of all Offerors when any ranking was developed by the agency during source selection.\n(4)Â A summary of the rationale for award.\n(5)Â For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.\n(6)Â Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.\n*The Government will not consider offers for award from offerors that do not provide the Buy American certification with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Certificate must be filled out, signed, and submitted with proposal. \n*The Government will not consider offers for award from offerors that do not provide the Limitations of Subcontracting document with their bid, quotation, or proposal, and all such responses will be deemed ineligible for evaluation and award. Document must be filled out, signed, and submitted with proposal.\n\n(End of provision)\n \nAll quoters shall submit the following:\n\nOne (1) quote in PDF format\nOne (1) Limitations on Subcontracting certificate, filled out and signed in PDF format\nOne (1) Buy America Certificate, filled out and signed in PDF format\n\nAll quotes shall be sent to the Contracting Officer at Jonatan.Rondon@va.gov \n\nAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of RFO FAR 12. \n\nFAR 52.212-2 Evaluation-Commercial Products and Commercial Services:\n\nADDENDUM to 52.212-2 EVALUATION COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (DEVIATION AUG 2025)\n\nThe following factors shall be used to evaluate quotations: \n\n(1) technical capability or quality of the item offered to meet the Government requirement; \n(2) price; and \n(3) past performance. \n\nEvaluation Approach. The Government will evaluate quotations using the comparative evaluation process outlined in FAR 13.106-2 (b) (3), where quotations will be compared to one another to determine which provides the best benefit to the Government. The Government reserves the right to consider a quotation other than the lowest price that provides additional benefit(s). Quotations may exceed minimum requirements of the solicitation. The Government reserves the right to select a quotation that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate quotations. The evaluation will consider the following:\n\nTechnical or Quality: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation.\nPast Performance: The past performance evaluation will assess the relative risks associated with a quoter s likelihood of success in fulfilling the solicitation s requirements as indicated by the quoter s record of past performance. The past performance evaluation may be based on the contracting officer s knowledge of and previous experience with the supply or service being acquired; Customer surveys, and past performance questionnaire replies; Contractor Performance Assessment Reporting System (CPARS) at http://www.cpars.gov/; or any other reasonable basis.\nPrice: The Government will evaluate the price by adding the total of all line-item prices, including all options. The Total Evaluated Price will be that sum.\nOptions. The Government will evaluate quotations for award purposes by adding the total price for all options to the total price for the basic requirement. \n\n(End of Provision)\n\nOfferors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/.\n\nFAR 52.212-4, Blanket Purchase Agreement (BPA) Terms and Conditions Commercial Products and Commercial Services (NOV 2023) (DEVIATION OCT 2025)\nTo facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:\n\"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.\"\nOR\n\"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:\"\nFAR 52.217-7 Option for Increased Quantity Separately Priced Line Item (MAR 1989) \nFAR 52.219-33 Nonmanufacturer Rule (SEP 2021)\nFAR 52.240-91 Security Prohibitions and Exclusions (DEVIATION NOV 2025)\nVAAR 852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION).\nVAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023). \nVAAR 852.232-72 Electronic Submission of Payment Requests (NOV 2018)\nVAAR 852.242-71 Administrative Contracting Officer (OCT 2020)\nVAAR 852.247-73 Packing for Domestic Shipment (OCT 2018)\n \nVAAR 852.219-76\nVA NOTICE OF LIMITATIONS ON SUBCONTRACTING CERTIFICATE OF COMPLIANCE FOR SUPPLIES AND PRODUCTS (JAN 2023) (DEVIATION)\n(a)Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that \n(1) If awarded a Blanket Purchase Agreement (BPA) (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant BPA, as follows: [Offeror check the appropriate box]\n(i) [ ] In the case of a BPA for supplies or products (other than from a non-manufacturer of such supplies), it will not pay more than 50% of the amount paid by the government to it to firms that are not certified SDVOSBs listed in the SBA certification database as set forth in 852.219-73 or certified VOSBs listed in the SBA certification database as set forth in 852.219-74. Any work that a similarly situated certified SDBOSB/VOSB subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.\n(ii) [ ] In the case of a BPA for supplies from a nonmanufacturer, it will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) is granted. The offeror understands that, as provided in 13 CFR 121.406(b)(7), such a waiver has no effect on requirements external to the Small Business Act, such as the Buy American Act or the Trade Agreements Act.\n(2) Manufacturer or nonmanufacturer representation and certification. [Offeror fill-in check each applicable box below. The offeror must select the applicable provision below, identifying itself as either a manufacturer or nonmanufacturer]:\n(i) [ ] Manufacturer or producer. The offeror certifies that it is the manufacturer or producer of the end item being procured, and the end item is manufactured or produced in the United States, in accordance with paragraph (a)(1)(i).\n(ii) [ ] Nonmanufacturer. The offeror certifies that it qualifies as a nonmanufacturer in accordance with the requirements of 13 CFR 121.406(b) and paragraph (a)(1)(ii).The offeror further certifies it meets each element below as required in order to qualify as a nonmanufacturer. [Offeror fill-in check each box below.]\n[ ] The offeror certifies that it does not exceed 500 employees (or 150 employees for the Information Technology Value Added Reseller exception to NAICS code 541519, which is found at 13 CFR 121.201, footnote 18).\n[ ] The offeror certifies that it is primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied.\n[ ] The offeror certifies that it will take ownership or possession of the item(s) with its personnel, equipment, or facilities in a manner consistent with industry practice.\n[ ] If this is a multiple item acquisition, the offeror certifies that at least 50% of the estimated BPA value is composed of items that are manufactured by small business concerns.\n(3) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States. The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.\n(4) If VA determines that an SDVOSB/VOSB awarded a Blanket Purchase Agreement (BPA) pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:\n(i) Referral to the VA Suspension and Debarment Committee;\n(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and\n(iii) Prosecution for violating 18 U.S.C. 1001.\n(b) The offeror represents and understands that by submission of its offer and award of a BPA it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the BPA or to determine whether the offeror qualifies as a manufacturer or nonmanufacturer in compliance with the limitations on subcontracting requirement. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a BPA if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.\n(c)The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.\n(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror s bid, quotation, or proposal. The Government will not consider offers for award from offerors that do not provide the certification, and all such responses will be deemed ineligible for evaluation and award.\nCertification:\nI hereby certify that if awarded the Blanket Purchase Agreement (BPA), [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant BPA. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].\nPrinted Name of Signee:________________________________________\n\nPrinted Title of Signee:_________________________________________\n\nSignature:___________________________________________________\n\nDate:_____________________\n\nCompany Name and Address:______________________________________\n\n(End of clause)\n \nFAR 52.225-2 Buy America Certificate (OCT 2022)\n\nAs prescribed in 25.1101(a)(2), insert the following provision:\n\nBuy American Certificate (Oct 2022)\n\n(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.\n\n(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not consist wholly or predominantly of iron or steel or a combination of both, the Offeror shall also indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .\n\n(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).\n\n(4) The terms commercially available off-the-shelf (COTS) item, critical component, \"domestic end product,\" \"end product,\" and \"foreign end product\" are defined in the clause of this solicitation entitled \"Buy American-Supplies.\"\n\n(b)Foreign End Products:\n\nLine Item No. \nCountry of Origin\nExceeds 55% domestic content (yes/no)\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n(b)[List as necessary]\n\n(c) Domestic end products containing a critical component:\n\nLine Item No. ___\n\n[List as necessary]\n\n(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.\n\n(End of provision)\n\n \nQuoters shall list exception(s) and rationale for the exception(s), if any.\n\nSubmission of your response shall be received not later than February 10th, 2026, at 1600 EST at email: Jonatan.Rondon@va.gov. \n\nLate submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).\n\nAny questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact listed below. \n\nPoint of Contact:\nJonatan Rondon\nContracting Officer\nNetwork Contracting Office (NCO2)\nMargaret Cochran Corbin VA Campus\n423 East 23rd Street, 14045-W\nNew York, NY 10010\n212-686-7500 ex. 16490\nJonatan.rondon@va.gov \n"}