J041--Airflow Testing and Balancing

Description

{"description":"Page 2 of 2\n\nThis is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238210, J041) with a size standard $16.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Air Testing and Balance at the West Haven and Newington VAMC. per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement. \nThis Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, Feb 25, 2026. All responses under this Sources Sought Notice must be emailed to Tnauri.woodbridge@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.\nSAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.\nVISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.\n\n\nAttachment 1\nSources Sought Worksheet\nQUALIFICATION INFORMATION:\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nOther available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________\n_____________________________________________________________________________\n_____________________________________________________________________________\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N) \nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\nCAPABILITY STATEMENT:\nProvide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\n\nAttachment 2\n\nSTATEMENT OF WORK\nTESTING AND AIR BALANCING \n\nVA CONNECTICUT HEALTHCARE SYSTEM (VACHS) \nVA MEDICAL CENTER WEST HAVEN\nVA MEDICAL CENTER NEWINGTON\n\n\nMaintenance, Repair, and Rebuilding of Equipment Refrigeration, Air Conditioning, and Air Circulating Equipment. \n\nBACKGROUND\nVA Connecticut Healthcare System West Haven and Newington Campuses requires complete Airflow Testing of the rooms listed by building and room number. VACHS is currently seeking services for all labor, materials, transportation, parts, and expertise necessary to provide quarterly and annual testing and air balancing required. \n\nJUSTIFICATION\nVeterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in fewer operational problems, improved communications, increased efficiency within the facility and to improve the quality of services to veterans. \n\nLOCATION OF SERVICES\nVA Medical Center West Haven\n950 Campbell Avenue\nWest Haven, CT 06516\n\nVA Medical Center Newington\n555 Willard Avenue\nNewington, CT 06111\n\nPERIOD OF PERFORMANCE\nBase contract period shall be 05/01/2026 04/30/2027. The contract will also contain the provision for (4) annual option years:\nOption Year 1: 05/01/2027 04/30/2028\nOption Year 2: 05/01/2028 04/30/2029\nOption Year 3: 05/01/2029 04/30/2030\nOption Year 4: 05/01/2030 04/30/2031\n\nQUALIFICATIONS\nTo be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the West Haven and Newington Campuses of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. \n\nBidders shall provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. \n\nThe service provider shall be either a certified member of AABC, NEBB, or TABB to perform TAB service for HVAC. The service provider shall be a certified firm and have certified professionals on staff. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason the agency loses subject certification during this period, the CO and COR shall be immediately notified, and a corrective action plan submitted for approval. Any agency that has been the subject of disciplinary action by either the AABC, TABB, or NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any work related to this contract. \n\nService Provider: The service provider shall be either a member of AABC or TABB or an experienced technician of the Agency certified by NEBB. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason, the Specialist loses subject certification during this period, immediately notify the CO and COR and submit another Specialist for approval. Any individual that has been the subject of disciplinary action by either the AABC or the NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any duties related to the HVAC systems, including TAB. \n\nThe service provider will be coordinating, scheduling, and reporting all work related activities and will provide necessary information as required by the COR. The responsibilities include: \nComplete air balancing to design specifications and manufacturers equipment design standards. \nShall directly supervise all testing work. \nShall sign the testing reports that bear the seal of the TAB standard. The reports shall be accompanied by report forms and schematic drawings required by the TAB standard, AABC, TABB, or NEBB.\nShall make special notations of variances from design quantities which exceeds plus or minus ten percent of design specifications. \nShall ensure any holes or openings made in duct work to facilitate testing are plugged, sealed, and labeled for intended purpose upon completion of work. \nShall supply all labor, material, equipment, tools, supervision and all incidentals to complete Dispersed Oil Particulate (DOP) testing on all HEPA filters in all Air Handlers/Supply/Return/Exhaust noted herein which contain HEPA filters in the supply/return/exhaust and shall be tested in accordance with current ASHRAE standards in addition to Federal Standard 209E, ISO 14644, IEST RP-006.3 and AFM procedural standard AHFB0607. All leaks shall be sealed by acceptable trade practice and retested to ensure that each system meets the acceptable particle count standards as per the herein referenced standards and codes. Testing shall be completed by the total probe scan method, installation pressure drop testing, monitoring for temperature and humidity, room pressurization testing and air exchanges per hour. \nFollow all testing work through its satisfactory completion; document all findings and results and submit a detailed work order ticket per unit and/or test at end of the day s work to the COR and VA Contracting Officer. Include the same information in the follow up formal report with clear call outs for findings and recommendations. \n\nAll technicians performing actual testing work shall be experienced and must have satisfactory performance on a minimum of three projects comparable in size and complexity to this scope. Qualifications must be certified by the Service Provider in writing. The lead technician and all assigned technicians shall be certified by AABC, TABB, or NEBB. \n\nTest Equipment Criteria: The instrumentation shall meet the accuracy/calibration requirements established by AABC National Standards, TABB/SMACNA International Standards, or by NEBB Procedural Standards for Testing, Adjusting and Balancing of Environmental Systems and instrument manufacturer. Provide calibration history of the instruments to be used for test and balance purposes as part of every formal report for every unit and/or test. \n\nSubmit names and qualifications of TAB specialists a minimum of ten (10) business days prior to starting quarterly and annual testing in writing to the COR and the VA Contracting Officer. \nSubcontracting of ay ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. \nSCOPE OF WORK\nThe contractor shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document including testing, inspections and unscheduled service calls. \n\nScheduled maintenance shall be completed Monday through Friday outside of regular business hours after 5:00 p.m. and before 6:00 a.m. a minimum notice of three (3) weeks. \nNo work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer. \n\nDescription of Services: \nQuarterly and Annual Airflow Testing to maintain compliance with:\nVHA Directive 1116 Sterile Processing Services (SPS) 2023\nANSI/ASHRAE/ASHE Standard 170-2017 Ventilation of Healthcare Facilities\nVHA HEFP HVAC Design Manual Rev November 1, 2022.\nSemi- Annual HEPA filter testing.\nSchedule and coordinate areas to be tested with the COR and with a three (3) week notice. \nProvide complete airflow testing and hard copy report to include air changes per hour for each room and pressure relationship to surrounding spaces for the following spaces (see attachment 1 for floor plans showing the locations of each room).\n\nWest Haven Quarterly Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n1\nSG-173\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\n\nCart Wash\n1\nSG-191\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nPrep\n1\nSG-192\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nDecon\n1\nSG-193\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Decon\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Prep\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n2106\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nBulk Storage\n1\n2216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3219\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3234\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3258A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nWest Haven Bi-Annual Testing\nHours of Work \nService\nSecondary\nBldg\nRoom\n\n\n\nTyp Hours\nDays of \nWeek\n\n\n\n\n\nOncology\nInfusion\n2\n5203\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\n\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\n\n\n\nWest Haven Annual Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n1\nSG-173\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\n\nCart Wash\n1\nSG-191\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nPrep\n1\nSG-192\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nDecon\n1\nSG-193\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Decon\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Prep\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nNuclear Med\nImaging\n1\nG144\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nNuclear Med\nImaging\n1\nG146\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nInpatient Pharmacy\nPharmacy \n1\nG220\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nBiohazard\n1\nG220C\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nChemo Room\n1\nG220F\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nBuffer Room\n1\nG220G\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nAnte Room\n1\nG220E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nClean Prep\n1\nG220H\n4:00 p.m. 11:00 p.m. \nMonday Friday \nCATH Lab\nScrub Room\n1\n1109\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nProcedure\n1\n1111\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nControl Room\n1\n1117\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nProcedure\n1\n1115\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nControl Room\n1\n1110\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nCath Storage\n1\n1107\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nIR\nAngiography\n1\n1128\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nIR\nPAX Room\n1\n1129\n4:00 p.m. 11:00 p.m. \nMonday Friday \nIR\nRAD Storage\n1\n1130A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nBlood Lab\nClinical Lab\n1\n1229\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1193\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1195\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1196\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMolecular Diagnostics\n1\n1197\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nPharma Cogenetics\n1\n1202\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMedia Prep\n1\n1203\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMedia Prep\n1\n1205\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMicrobiology\n1\n1208\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMolecular Diagnostics\n1\n1213\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nMicroscopy\n1\n1185\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nSurgical Anatomic Pathology\n1\n1180\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nHistology\n1\n1175\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nCytology\n1\n1174\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nSupply\n1\n1173\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nAnatomic Pathology\n1\n1169\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nLab\n1\n1165\n4:00 p.m. 11:00 p.m. \nMonday Friday \nSICU\nIsolation Room\n1\n3119\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy \nScope Storage\n1\n3194\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy\nDecon\n1\n3189A\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy\nOER/HLD\n1\n3189B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOR\nRMD Storage\n1\n2106\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nBulk Storage\n1\n2216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3219\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3234\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3258A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 1\nOR Suite\n1\n3216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 2\nOR Suite\n1\n3258\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 3\nOR Suite\n1\n3236\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 4\nOR Suite\n1\n3238\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 5\nOR Suite\n1\n3227\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 6\nOR Suite\n1\n3244\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 7\nOR Suite\n1\n3246\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nPre Op\nOR Suite\n1\n3212\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nPACU\nOR Suite\n1\n3251\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nFLEX\nIsolation \n1\n5167\n4:00 p.m. 11:00 p.m. \nMonday Friday \nFLEX\nIsolation\n1\n5168\n4:00 p.m. 11:00 p.m. \nMonday Friday \nFLEX\nIsolation\n1\n5169\n4:00 p.m. 11:00 p.m. \nMonday Friday \nMICU\nBronch Room\n1\n5216\n4:00 p.m. 11:00 p.m. \nMonday Friday \nMICU\nIsolation\n1\n5167\n4:00 p.m. 11:00 p.m.\nMonday - Friday\n6W\nIsolation\n1\n6127\n4:00 p.m. 11:00 p.m. \nMonday Friday \n6W\nIsolation\n1\n6128\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis \nTreatment Room\n2\nG123F\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nTreatment Room\n2\nG123D/E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nTreatment Room\n2\nG123D/E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nIsolation\n2\n\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nIsolation\n2\n\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nActive Storage\n2\n2104\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nStorage\n2\n2104D\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nVault\n2\n2104DA\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nStorage\n2\n2120\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2119\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nOperatory\n2\n2118\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nStorage\n2\n2117E\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117D\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117C\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117B\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nLaboratory\n2\n2117A\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nStorage\n2\n2116\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2116B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2118B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2228\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nMail Room\n2\n2227\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2226\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nLab\n2\n2224\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nConference\n2\n2222\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nWashroom\n2\n2220\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nSterilizing\n2\n2221\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2220B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nMedia Preparation\n2\n2219\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nFume Hood\n2\n2219\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nContamination\n2\n2217\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB lab\nLab\n2\n2216\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nEKR\n2\n2215\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nWashroom\n2\n2215A\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nCorridor\n2\nCorridor\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nPharmacy\nNursing\n2\n5202\n4:00 p.m. 11:00 p.m. \nMonday Friday \nAnimal Research\nOperating Room\n2\n8134\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nClean Linen\n2\n8134A\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8135\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room \n2\n8136\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room\n2\n8136A\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8138\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8140\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8141\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8145\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8147\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8148\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8102\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8104\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8105\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8106\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room\n2\n8107\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8108\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8111\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8113\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8115\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8117\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8118\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8119\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8120\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8122\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8123\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8124\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nFeed Stock Room\n2\n8125\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8131\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC252\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC253\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC254\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n160\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n161\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n162\n8:00 a.m. 4:30 p.m. \nMonday - Friday\n\n\nNewington Quarterly Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n2E\nB144A\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nDecon\n2E\nB156\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nPrep\n2E\nB157\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nRMD Storage\n2E\n3100\n8:00 a.m. 4:30 p.m.\nSaturday\n\n\nNewington Annual Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n2E\nB144A\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nDecon\n2E\nB156\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nPrep\n2E\nB157\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nRMD Storage\n2E\n3100\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nDispensing/Assembly\n2C\n2205\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy \nActive Storage\n2C\n2207\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nPrescription Receiving\n2C\n2204A\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2121\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy \nPrep\n2C\n2215\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2214\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2123\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2126\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nVault\n2C\n2126A\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nStorage\n2C\n2115\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2101\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2112\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2110\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2109\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2108\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2107\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nDental Lab\n2C\n2106\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2105\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nAccumulation Room\n2C\n2104\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nAccumulation Room\n2C\n2102A\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nDental X-Ray\n2C\n2102\n8:00 a.m. 4:30 p.m.\nSaturday\n\nHVAC Systems to be Air Balanced and HEPA DOP Tested West Haven Campus:\n\nMechanical Air Handler Unit and Exhaust Equipment Schedule \nBuilding\nRoom\nService Area\n1\n6137M\n6 East\n1\n5150\n5 East and South MICU\n1\n5206\nOR 3, 4, 6, 7\n1\n4260\nOR 1, 2, 5, PACU\n1\n4260\nSICU\n1\n4181\n4 West\n1\n10th Floor\nEndoscopy\n1\n2213B\nOR Storage and EMS Breakroom\n1\n2222\n1st Floor Ultrasound AHU 5\n1\n2222\nOR Locker and Library AHU 6\n1\n1207\nIAQ\n1\n1218\nHematology 1229\n1\nCardiology Roof\nCath Lab 2 Room 1111\n1\nNuclear Med Roof \nCath Lab 1 Room 1115\n1\nCardiology Roof\n1st Floor Old Psych/ Cardiology\n1\nSubground\nSPS\n1\nSubground\nSPS\n1\nPharmacy Roof\nInpatient Pharmacy \n1\nSG174\nSPD Unit \n1\nSG129\nGround Cardiology/ MRI\n1\nSS6\nMorgue\n2\n9 Interior \nAnimal Lab\n2\n8 Exterior \nAnimal Lab Chiller\n2\n8\n7 DNA Lab\n2\n6\nCancer Center\n2\n5185\n5 West \n2\n2102\nPharmacy Corridor \n2\n2120\nDental \n2\n2113\nPenthouse First AHU Front ER\n2\n2113\nPenthouse Middle AHU Dialysis \n2\n2113\nPenthouse End AHU ER Clinic\n2\n2200\nTB Lab\n2\nG132\nElectrical Lockup AHU\n2\nG139A\nNew Orleans AHU 7\n2\nG139B\nAHU 5\n2\nG139\nSwitchgear Room \n2\nG142A\nSterile Storage\n2\n6th Floor \nAHU 6\n2\n7th Floor \nAHU 1\n\nHVAC Systems to be Air Balanced and HEPA DOP Tested Newington Campus:\nLab AHU #1 and Exhaust Located B2E Basement\nSPS AHU #2 and Exhaust Located B2E Basement \nDental AHU B2C Penthouse\nPharmacy AHU C01 and Exhaust Located B2W Basement \n\n\nUnscheduled/Emergency Service Calls Requirements: \nUnscheduled service calls shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work and labor hours prior to the commencement of work. \nEmergency service and repairs shall be available on a 24 hour per day basis and will be invoiced at the prevailing straight time or overtime contract customer rate. \nVendor shall submit the following associated with unscheduled service calls. \nLabor Hours: Minimum 6 Hours\n\nSUBMITTALS/DELIVERABLES\nThe Service provider shall furnish Certificates of Calibration for all instruments used in conducting the balancing of systems and DOP testing of HEPA filters where applicable including, function, minimum range, minimum accuracy, minimum resolution, manufacturer, model, serial number, frequency of calibration, and date of last calibration. \nThe Service provider shall furnish a detailed written report making special notations of variances from design quantities which exceed plus or minus ten percent of design specifications. \nThe Service provider shall furnish Project Synopsis Detailed Written Report of performance test procedures, Equipment ID, and orientation drawings of each performance test and statistical data analysis with all findings and recommendations clearly called out. \nThe Service provider shall submit two (2) hard copies and electronic copy of all maintenance, testing, and inspection data/reports to the COR within thirty (30) calendar days of completion of work. Billing subject to the receipt and acceptance of testing and reports per service unit. \nThe contractor shall submit any waste manifest documents as applicable with final reports. \nWork hours and service calls for corrective maintenance shall be as follows:\nNormal routine service shall occur during normal business hours. \n7:30 a.m. to 4:00 p.m., Monday through Friday. \nCorrection/Emergency service shall be provided 24 hours, 7 days per week. \nDuring this period, corrective, emergency maintenance will be initiated by the VA Connecticut Healthcare System call to the contractor s service center, which must be acknowledged within 2 hours (per a call back to review details of concerns, suspect causes, and outcomes.)\nA fully qualified and competent service technician must be on site at the start of the next first shift on Monday Friday to address specific concerns. \nThe equipment and its operation shall be restored to full service within two (2) hours of arriving on the job site, barring extenuating circumstances (e.g., required replacement parts). \nFull service means that defective parts have been replaced with parts that meet or exceeds the manufacturers original specifications and that the equipment meets or exceeds the manufacturers original performance specifications. \nc. Annual preventative maintenance work (90%) or better) shall be completed no less than one calendar month before the end of each annual contract period. \nd. Contractor shall cover all costs for preventative maintenance services for labor and materials (e.g. calibrations of gauges, valves, equipment settings, transmitters and controls including shipping, handling, and freight. \ne. All labor, materials, parts, and supplies for corrective/emergency maintenance will be paid for by the VA before the material is procured and/or the work is completed, or the contractor may be perceived as proceeding at risk. Contractor shall submit all proposals within two (2) working days of field assessment for determination of issue(s) and acceptance of corrective action plan. \nf. Authorization to procure and complete corrective/emergency maintenance work shall be per verbal or written direction of the VA Contracting Officer or per Purchase Order Number issuance upon approval and funding of cost for correction) and upon which the contractor shall provide all labor, parts, and or materials necessary for correction/emergency maintenance work. \n\nSPECIAL INSTRUCTIONS\nContractor Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the contractor shall sign-in at Building 15 and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The contractor shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR. \nDocumentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced, the name of the representative, and the services performed, and parts replaced and labor hours. The reports shall be delivered within five business days. \nPer VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. \nNo photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. \nVA reserves the right to close down or shut down the facilities and order Service provider employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the VA Contracting Officer. \nParking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR. \nThe Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. \nBilling: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. \n\nTERMS AND CONDITIONS\nUser Responsibility: The contractor shall not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. \nAll work is subject to inspection, review and approval by the HVAC Supervisor, Utility System Supervisor, Chief M&O, Chief Engineer, and/or their designees. \nNARA Records Management Requirements\n\nThe following standard items relate to records generated in executing this contract:\n\nCitations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.\n\nContractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.\n\nContractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.\n\nContractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. \n\nThe Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. \n\nThe Government Agency owns the rights to all data/records produced as part of this contract. \n\nThe Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. \n\nThe Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].\n\nNo disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. \n\nThe Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. \n\n\n\n\n\n"} Solicitation Number: 36C24126Q0280 Type: Sources Sought Base Type: Sources Sought NAICS: 238220 Classification Code: J041 Response Deadline: 2026-02-18T10:00:00-05:00 Office Address: TOGUS, ME Place of Performance: West Haven, CT, 06516 POC: Tnauri Woodbridge, tnauri.woodbridge@va.gov, 203-932-5711 x2892 {"description":"Page 2 of 2\n\nThis is a Sources Sought notice only. This is not a request for quotes and no contract will be awarded from this announcement. The Government will not provide any reimbursement for responses submitted in response to this Source Sought notice. Respondents will not be notified of the results of the evaluation.\nThe purpose of this announcement is to perform market research to gain knowledge of potential qualified sources and their size classification relative to NAICS 238210, J041) with a size standard $16.5 Million. The Department of Veterans Affairs (VA), Network Contracting Office 1 (NCO 1) is seeking to identify any vendor capable of providing Air Testing and Balance at the West Haven and Newington VAMC. per the requirements below. Refer to the Performance Work Statement below for the requested requirement description. The standard shall be of quality; meeting or exceeding those outlined in the Performance Work Statement. \nThis Sources Sought notice provides an opportunity for respondents to submit their capability and availability to provide the requirement described below. Vendors are being invited to submit information relative to their potential to fulfill this requirement, in the form of a capability response that addresses the specific requirement identified in this Sources Sought. Information received from this Sources Sought shall be utilized to facilitate the Contracting Officer s review of the market base, for acquisition planning, size determination, and procurement strategy.\nSubmission Instructions: Interested parties who consider themselves qualified to perform the services are invited to submit a response to this Sources Sought Notice by 10 am EST, Feb 25, 2026. All responses under this Sources Sought Notice must be emailed to Tnauri.woodbridge@va.gov. Telephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions.\nInterested parties should complete the attached Sources Sought Worksheet. Parties may submit additional information related to their capabilities, provided it contains all the requirements contained in the Sources Sought Worksheet. Responses to this Sources Sought shall not exceed 8 pages. In addition, all submissions should be provided electronically in a Microsoft Word or Adobe PDF format.\nSAM: Interested parties shall be register in the System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM will be ineligible to receive a government contract, should a solicitation be issued resulting from this Sources Sought.\nVISTA: The VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract, should a solicitation be issued resulting from this Sources Sought.\n\n\nAttachment 1\nSources Sought Worksheet\nQUALIFICATION INFORMATION:\nCompany / Institute Name: _______________________________________________________\nAddress: ______________________________________________________________________\nPhone Number: ________________________________________________________________\nPoint of Contact: _______________________________________________________________\nE-mail Address: ________________________________________________________________\nUnique Entity Identifier (UEI) #: ___________________________________________________\nCAGE Code: __________________________________________________________________\nOther available contract vehicles (GSA/FSS/NASA SEWP/ETC): ________________________\n_____________________________________________________________________________\n_____________________________________________________________________________\nSOCIO-ECONOMIC STATUS:\nVIP Verified SDVOSB: (Y / N) \nVIP Verified VOSB: (Y / N)\n8(a): (Y / N)\nHUBZone: (Y / N)\nEconomically Disadvantaged Women-Owned Small Business: (Y / N)\nWomen-Owned Small Business: (Y / N)\nSmall Business: (Y / N)\nNOTE: Respondent claiming SDVOSB and VOSB status shall be registered and Center for Veterans Enterprise (CVE) verified in VetBiz Registry www.vetbiz.gov.\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THIS REQUIREMENT MAY BE SET-ASIDE FOR SDVOSB, VOSB, SMALL BUSINESSES OR PROCURED THROUGH FULL AND OPEN COMPETITION.\nCAPABILITY STATEMENT:\nProvide a brief capability and interest in providing the service as listed in Attachment 2 PERFORMANCE WORK STATEMENT with enough information to determine if your company can meet the requirement. The capabilities statement for this Sources Sought is not a Request for Quotation, Request for Proposal or Invitation for Bid, nor does it restrict the Government to an ultimate acquisition approach, but rather the Government is requesting a short statement regarding the company s ability to provide the services outlined in the PWS. Any commercial brochures or currently existing marketing material may also be submitted with the capabilities statement. This synopsis is for information and planning purposes only and is not to be construed as a commitment by the Government. The Government will not pay for information solicited. Respondents will not be notified of the results of the evaluation.\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n______________________________________________________________________________\n\n\nAttachment 2\n\nSTATEMENT OF WORK\nTESTING AND AIR BALANCING \n\nVA CONNECTICUT HEALTHCARE SYSTEM (VACHS) \nVA MEDICAL CENTER WEST HAVEN\nVA MEDICAL CENTER NEWINGTON\n\n\nMaintenance, Repair, and Rebuilding of Equipment Refrigeration, Air Conditioning, and Air Circulating Equipment. \n\nBACKGROUND\nVA Connecticut Healthcare System West Haven and Newington Campuses requires complete Airflow Testing of the rooms listed by building and room number. VACHS is currently seeking services for all labor, materials, transportation, parts, and expertise necessary to provide quarterly and annual testing and air balancing required. \n\nJUSTIFICATION\nVeterans Health Administration (VHA) seeks to continue to improve the operational capabilities by establishing services that result in fewer operational problems, improved communications, increased efficiency within the facility and to improve the quality of services to veterans. \n\nLOCATION OF SERVICES\nVA Medical Center West Haven\n950 Campbell Avenue\nWest Haven, CT 06516\n\nVA Medical Center Newington\n555 Willard Avenue\nNewington, CT 06111\n\nPERIOD OF PERFORMANCE\nBase contract period shall be 05/01/2026 04/30/2027. The contract will also contain the provision for (4) annual option years:\nOption Year 1: 05/01/2027 04/30/2028\nOption Year 2: 05/01/2028 04/30/2029\nOption Year 3: 05/01/2029 04/30/2030\nOption Year 4: 05/01/2030 04/30/2031\n\nQUALIFICATIONS\nTo be considered eligible for consideration, potential bidders shall have a field service representative located within 200 miles of the West Haven and Newington Campuses of the VA Connecticut Healthcare System and have been trained by the Original Equipment Manufacturer (OEM) on the specific model of equipment that he/she is being asked to provide services for. \n\nBidders shall provide upon request, documentation of factory certified service/maintenance training on the specific equipment under the terms of this contract. The Contracting Officer and/or Contracting Officer s Representative (COR) specifically reserve the right to reject any of the Contractor s personnel and refuse them permission to work on the equipment outlined herein, based upon credentials provided. \n\nThe service provider shall be either a certified member of AABC, NEBB, or TABB to perform TAB service for HVAC. The service provider shall be a certified firm and have certified professionals on staff. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason the agency loses subject certification during this period, the CO and COR shall be immediately notified, and a corrective action plan submitted for approval. Any agency that has been the subject of disciplinary action by either the AABC, TABB, or NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any work related to this contract. \n\nService Provider: The service provider shall be either a member of AABC or TABB or an experienced technician of the Agency certified by NEBB. The certification shall be maintained for the entire duration of duties specified herein. If, for any reason, the Specialist loses subject certification during this period, immediately notify the CO and COR and submit another Specialist for approval. Any individual that has been the subject of disciplinary action by either the AABC or the NEBB within the five (5) years preceding Contract Award shall not be eligible to perform any duties related to the HVAC systems, including TAB. \n\nThe service provider will be coordinating, scheduling, and reporting all work related activities and will provide necessary information as required by the COR. The responsibilities include: \nComplete air balancing to design specifications and manufacturers equipment design standards. \nShall directly supervise all testing work. \nShall sign the testing reports that bear the seal of the TAB standard. The reports shall be accompanied by report forms and schematic drawings required by the TAB standard, AABC, TABB, or NEBB.\nShall make special notations of variances from design quantities which exceeds plus or minus ten percent of design specifications. \nShall ensure any holes or openings made in duct work to facilitate testing are plugged, sealed, and labeled for intended purpose upon completion of work. \nShall supply all labor, material, equipment, tools, supervision and all incidentals to complete Dispersed Oil Particulate (DOP) testing on all HEPA filters in all Air Handlers/Supply/Return/Exhaust noted herein which contain HEPA filters in the supply/return/exhaust and shall be tested in accordance with current ASHRAE standards in addition to Federal Standard 209E, ISO 14644, IEST RP-006.3 and AFM procedural standard AHFB0607. All leaks shall be sealed by acceptable trade practice and retested to ensure that each system meets the acceptable particle count standards as per the herein referenced standards and codes. Testing shall be completed by the total probe scan method, installation pressure drop testing, monitoring for temperature and humidity, room pressurization testing and air exchanges per hour. \nFollow all testing work through its satisfactory completion; document all findings and results and submit a detailed work order ticket per unit and/or test at end of the day s work to the COR and VA Contracting Officer. Include the same information in the follow up formal report with clear call outs for findings and recommendations. \n\nAll technicians performing actual testing work shall be experienced and must have satisfactory performance on a minimum of three projects comparable in size and complexity to this scope. Qualifications must be certified by the Service Provider in writing. The lead technician and all assigned technicians shall be certified by AABC, TABB, or NEBB. \n\nTest Equipment Criteria: The instrumentation shall meet the accuracy/calibration requirements established by AABC National Standards, TABB/SMACNA International Standards, or by NEBB Procedural Standards for Testing, Adjusting and Balancing of Environmental Systems and instrument manufacturer. Provide calibration history of the instruments to be used for test and balance purposes as part of every formal report for every unit and/or test. \n\nSubmit names and qualifications of TAB specialists a minimum of ten (10) business days prior to starting quarterly and annual testing in writing to the COR and the VA Contracting Officer. \nSubcontracting of ay ensuing award of this solicitation shall not be allowed without written permission of the Contracting Officer. Service response on calls from unauthorized personnel could result in non-payment. \nSCOPE OF WORK\nThe contractor shall furnish all labor, materials, equipment, tools, supervision, and all incidentals to complete the work for the services described in this document including testing, inspections and unscheduled service calls. \n\nScheduled maintenance shall be completed Monday through Friday outside of regular business hours after 5:00 p.m. and before 6:00 a.m. a minimum notice of three (3) weeks. \nNo work shall be performed on Government Holidays unless an emergency status has been indicated by the VA Contracting Officer. \n\nDescription of Services: \nQuarterly and Annual Airflow Testing to maintain compliance with:\nVHA Directive 1116 Sterile Processing Services (SPS) 2023\nANSI/ASHRAE/ASHE Standard 170-2017 Ventilation of Healthcare Facilities\nVHA HEFP HVAC Design Manual Rev November 1, 2022.\nSemi- Annual HEPA filter testing.\nSchedule and coordinate areas to be tested with the COR and with a three (3) week notice. \nProvide complete airflow testing and hard copy report to include air changes per hour for each room and pressure relationship to surrounding spaces for the following spaces (see attachment 1 for floor plans showing the locations of each room).\n\nWest Haven Quarterly Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n1\nSG-173\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\n\nCart Wash\n1\nSG-191\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nPrep\n1\nSG-192\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nDecon\n1\nSG-193\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Decon\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Prep\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n2106\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nBulk Storage\n1\n2216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3219\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3234\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3258A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nWest Haven Bi-Annual Testing\nHours of Work \nService\nSecondary\nBldg\nRoom\n\n\n\nTyp Hours\nDays of \nWeek\n\n\n\n\n\nOncology\nInfusion\n2\n5203\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\n\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\n\n\n\nWest Haven Annual Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n1\nSG-173\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\n\nCart Wash\n1\nSG-191\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nPrep\n1\nSG-192\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nDecon\n1\nSG-193\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Decon\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nSPS\nSteris Prep\nMobile\nMobile\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nNuclear Med\nImaging\n1\nG144\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nNuclear Med\nImaging\n1\nG146\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nInpatient Pharmacy\nPharmacy \n1\nG220\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nBiohazard\n1\nG220C\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nChemo Room\n1\nG220F\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nBuffer Room\n1\nG220G\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nAnte Room\n1\nG220E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nInpatient Pharmacy\nClean Prep\n1\nG220H\n4:00 p.m. 11:00 p.m. \nMonday Friday \nCATH Lab\nScrub Room\n1\n1109\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nProcedure\n1\n1111\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nControl Room\n1\n1117\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nProcedure\n1\n1115\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nControl Room\n1\n1110\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nCATH Lab\nCath Storage\n1\n1107\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nIR\nAngiography\n1\n1128\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nIR\nPAX Room\n1\n1129\n4:00 p.m. 11:00 p.m. \nMonday Friday \nIR\nRAD Storage\n1\n1130A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nBlood Lab\nClinical Lab\n1\n1229\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1193\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1195\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nBlood Bank\n1\n1196\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMolecular Diagnostics\n1\n1197\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nPharma Cogenetics\n1\n1202\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMedia Prep\n1\n1203\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMedia Prep\n1\n1205\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMicrobiology\n1\n1208\n4:00 p.m. 11:00 p.m. \nMonday Friday \nBlood Lab\nMolecular Diagnostics\n1\n1213\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nMicroscopy\n1\n1185\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nSurgical Anatomic Pathology\n1\n1180\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nHistology\n1\n1175\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nCytology\n1\n1174\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nSupply\n1\n1173\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nAnatomic Pathology\n1\n1169\n4:00 p.m. 11:00 p.m. \nMonday Friday \nLaboratory\nLab\n1\n1165\n4:00 p.m. 11:00 p.m. \nMonday Friday \nSICU\nIsolation Room\n1\n3119\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy \nScope Storage\n1\n3194\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy\nDecon\n1\n3189A\n4:00 p.m. 11:00 p.m. \nMonday Friday \nEndoscopy\nOER/HLD\n1\n3189B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOR\nRMD Storage\n1\n2106\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nBulk Storage\n1\n2216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3219\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3234\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR\nRMD Storage\n1\n3258A\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 1\nOR Suite\n1\n3216\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 2\nOR Suite\n1\n3258\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 3\nOR Suite\n1\n3236\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 4\nOR Suite\n1\n3238\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 5\nOR Suite\n1\n3227\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 6\nOR Suite\n1\n3244\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nOR 7\nOR Suite\n1\n3246\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nPre Op\nOR Suite\n1\n3212\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nPACU\nOR Suite\n1\n3251\n8:00 a.m. 4:30 p.m. \nSaturday - Sunday\nFLEX\nIsolation \n1\n5167\n4:00 p.m. 11:00 p.m. \nMonday Friday \nFLEX\nIsolation\n1\n5168\n4:00 p.m. 11:00 p.m. \nMonday Friday \nFLEX\nIsolation\n1\n5169\n4:00 p.m. 11:00 p.m. \nMonday Friday \nMICU\nBronch Room\n1\n5216\n4:00 p.m. 11:00 p.m. \nMonday Friday \nMICU\nIsolation\n1\n5167\n4:00 p.m. 11:00 p.m.\nMonday - Friday\n6W\nIsolation\n1\n6127\n4:00 p.m. 11:00 p.m. \nMonday Friday \n6W\nIsolation\n1\n6128\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis \nTreatment Room\n2\nG123F\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nTreatment Room\n2\nG123D/E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nTreatment Room\n2\nG123D/E\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nIsolation\n2\n\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDialysis\nIsolation\n2\n\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nActive Storage\n2\n2104\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nStorage\n2\n2104D\n4:00 p.m. 11:00 p.m. \nMonday Friday \nOutpatient Pharmacy\nVault\n2\n2104DA\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nStorage\n2\n2120\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2119\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nOperatory\n2\n2118\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nStorage\n2\n2117E\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117D\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117C\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nExam\n2\n2117B\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nLaboratory\n2\n2117A\n4:00 p.m. 11:00 p.m.\nMonday Friday \nDental\nStorage\n2\n2116\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2116B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nDental\nOperatory\n2\n2118B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2228\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nMail Room\n2\n2227\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2226\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nLab\n2\n2224\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nConference\n2\n2222\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nWashroom\n2\n2220\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nSterilizing\n2\n2221\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nOffice\n2\n2220B\n4:00 p.m. 11:00 p.m. \nMonday Friday \nTB Lab\nMedia Preparation\n2\n2219\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nFume Hood\n2\n2219\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nContamination\n2\n2217\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB lab\nLab\n2\n2216\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nEKR\n2\n2215\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nWashroom\n2\n2215A\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nTB Lab\nCorridor\n2\nCorridor\n4:00 p.m. 11:00 p.m. \nMonday - Friday\nPharmacy\nNursing\n2\n5202\n4:00 p.m. 11:00 p.m. \nMonday Friday \nAnimal Research\nOperating Room\n2\n8134\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nClean Linen\n2\n8134A\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8135\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room \n2\n8136\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room\n2\n8136A\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8138\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8140\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8141\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8145\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8147\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8148\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8102\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8104\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8105\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8106\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nOperating Room\n2\n8107\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8108\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8111\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8113\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8115\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8117\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8118\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8119\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8120\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8122\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8123\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nLab\n2\n8124\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nFeed Stock Room\n2\n8125\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n2\n8131\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC252\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC253\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n5\nC254\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n160\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n161\n8:00 a.m. 4:30 p.m. \nMonday - Friday\nAnimal Research\nAnimal Quarters\n27\n162\n8:00 a.m. 4:30 p.m. \nMonday - Friday\n\n\nNewington Quarterly Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n2E\nB144A\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nDecon\n2E\nB156\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nPrep\n2E\nB157\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nRMD Storage\n2E\n3100\n8:00 a.m. 4:30 p.m.\nSaturday\n\n\nNewington Annual Testing \nHours of Work \nService\nSecondary\nBldg\nRoom\nTyp Hours\nDays of Week\nSPS\nSoft Supply Storage\n2E\nB144A\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nDecon\n2E\nB156\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nPrep\n2E\nB157\n8:00 a.m. 4:30 p.m.\nSaturday\nSPS\nRMD Storage\n2E\n3100\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nDispensing/Assembly\n2C\n2205\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy \nActive Storage\n2C\n2207\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nPrescription Receiving\n2C\n2204A\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2121\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy \nPrep\n2C\n2215\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2214\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2123\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nStorage\n2C\n2126\n8:00 a.m. 4:30 p.m.\nSaturday\nPharmacy\nVault\n2C\n2126A\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nStorage\n2C\n2115\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2101\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2112\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2110\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2109\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2108\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2107\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nDental Lab\n2C\n2106\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nExam Room\n2C\n2105\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nAccumulation Room\n2C\n2104\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nAccumulation Room\n2C\n2102A\n8:00 a.m. 4:30 p.m.\nSaturday\nDental\nDental X-Ray\n2C\n2102\n8:00 a.m. 4:30 p.m.\nSaturday\n\nHVAC Systems to be Air Balanced and HEPA DOP Tested West Haven Campus:\n\nMechanical Air Handler Unit and Exhaust Equipment Schedule \nBuilding\nRoom\nService Area\n1\n6137M\n6 East\n1\n5150\n5 East and South MICU\n1\n5206\nOR 3, 4, 6, 7\n1\n4260\nOR 1, 2, 5, PACU\n1\n4260\nSICU\n1\n4181\n4 West\n1\n10th Floor\nEndoscopy\n1\n2213B\nOR Storage and EMS Breakroom\n1\n2222\n1st Floor Ultrasound AHU 5\n1\n2222\nOR Locker and Library AHU 6\n1\n1207\nIAQ\n1\n1218\nHematology 1229\n1\nCardiology Roof\nCath Lab 2 Room 1111\n1\nNuclear Med Roof \nCath Lab 1 Room 1115\n1\nCardiology Roof\n1st Floor Old Psych/ Cardiology\n1\nSubground\nSPS\n1\nSubground\nSPS\n1\nPharmacy Roof\nInpatient Pharmacy \n1\nSG174\nSPD Unit \n1\nSG129\nGround Cardiology/ MRI\n1\nSS6\nMorgue\n2\n9 Interior \nAnimal Lab\n2\n8 Exterior \nAnimal Lab Chiller\n2\n8\n7 DNA Lab\n2\n6\nCancer Center\n2\n5185\n5 West \n2\n2102\nPharmacy Corridor \n2\n2120\nDental \n2\n2113\nPenthouse First AHU Front ER\n2\n2113\nPenthouse Middle AHU Dialysis \n2\n2113\nPenthouse End AHU ER Clinic\n2\n2200\nTB Lab\n2\nG132\nElectrical Lockup AHU\n2\nG139A\nNew Orleans AHU 7\n2\nG139B\nAHU 5\n2\nG139\nSwitchgear Room \n2\nG142A\nSterile Storage\n2\n6th Floor \nAHU 6\n2\n7th Floor \nAHU 1\n\nHVAC Systems to be Air Balanced and HEPA DOP Tested Newington Campus:\nLab AHU #1 and Exhaust Located B2E Basement\nSPS AHU #2 and Exhaust Located B2E Basement \nDental AHU B2C Penthouse\nPharmacy AHU C01 and Exhaust Located B2W Basement \n\n\nUnscheduled/Emergency Service Calls Requirements: \nUnscheduled service calls shall be performed at the direction of the VA Contracting Officer. The vendor and the VA Contracting Officer will agree on the Scope of Work and labor hours prior to the commencement of work. \nEmergency service and repairs shall be available on a 24 hour per day basis and will be invoiced at the prevailing straight time or overtime contract customer rate. \nVendor shall submit the following associated with unscheduled service calls. \nLabor Hours: Minimum 6 Hours\n\nSUBMITTALS/DELIVERABLES\nThe Service provider shall furnish Certificates of Calibration for all instruments used in conducting the balancing of systems and DOP testing of HEPA filters where applicable including, function, minimum range, minimum accuracy, minimum resolution, manufacturer, model, serial number, frequency of calibration, and date of last calibration. \nThe Service provider shall furnish a detailed written report making special notations of variances from design quantities which exceed plus or minus ten percent of design specifications. \nThe Service provider shall furnish Project Synopsis Detailed Written Report of performance test procedures, Equipment ID, and orientation drawings of each performance test and statistical data analysis with all findings and recommendations clearly called out. \nThe Service provider shall submit two (2) hard copies and electronic copy of all maintenance, testing, and inspection data/reports to the COR within thirty (30) calendar days of completion of work. Billing subject to the receipt and acceptance of testing and reports per service unit. \nThe contractor shall submit any waste manifest documents as applicable with final reports. \nWork hours and service calls for corrective maintenance shall be as follows:\nNormal routine service shall occur during normal business hours. \n7:30 a.m. to 4:00 p.m., Monday through Friday. \nCorrection/Emergency service shall be provided 24 hours, 7 days per week. \nDuring this period, corrective, emergency maintenance will be initiated by the VA Connecticut Healthcare System call to the contractor s service center, which must be acknowledged within 2 hours (per a call back to review details of concerns, suspect causes, and outcomes.)\nA fully qualified and competent service technician must be on site at the start of the next first shift on Monday Friday to address specific concerns. \nThe equipment and its operation shall be restored to full service within two (2) hours of arriving on the job site, barring extenuating circumstances (e.g., required replacement parts). \nFull service means that defective parts have been replaced with parts that meet or exceeds the manufacturers original specifications and that the equipment meets or exceeds the manufacturers original performance specifications. \nc. Annual preventative maintenance work (90%) or better) shall be completed no less than one calendar month before the end of each annual contract period. \nd. Contractor shall cover all costs for preventative maintenance services for labor and materials (e.g. calibrations of gauges, valves, equipment settings, transmitters and controls including shipping, handling, and freight. \ne. All labor, materials, parts, and supplies for corrective/emergency maintenance will be paid for by the VA before the material is procured and/or the work is completed, or the contractor may be perceived as proceeding at risk. Contractor shall submit all proposals within two (2) working days of field assessment for determination of issue(s) and acceptance of corrective action plan. \nf. Authorization to procure and complete corrective/emergency maintenance work shall be per verbal or written direction of the VA Contracting Officer or per Purchase Order Number issuance upon approval and funding of cost for correction) and upon which the contractor shall provide all labor, parts, and or materials necessary for correction/emergency maintenance work. \n\nSPECIAL INSTRUCTIONS\nContractor Check-in: All employees of the service provider shall comply with VA Security Management Program and obtain permission of the VA Police and restricted from unauthorized access. Upon arrival, the contractor shall sign-in at Building 15 and receive a temporary identification badge prior to performing services at VA Connecticut Healthcare System. The contractor shall wear visible identification always displaying the name and company ID while on site. All site visits shall be coordinated with the VA COR. \nDocumentation: At the conclusion of each repair and scheduled maintenance visit, the contractor shall provide a written service report indicating the date of service, the model, serial number, and location of equipment serviced, the name of the representative, and the services performed, and parts replaced and labor hours. The reports shall be delivered within five business days. \nPer VA Directive 1805, smoking vaping, and smokeless tobacco are prohibited on the grounds of VA facilities, including in vehicles. This Directive applies to all Service providers and their employees. \nNo photography of VA premises is allowed without written permission of the contracting officer. Patients and staff are not to be photographed at any time. \nVA reserves the right to close down or shut down the facilities and order Service provider employees off the premises in the event of a national emergency. The Service provider may return to the site only with the written approval of the VA Contracting Officer. \nParking for Service provider and its employees shall be in designated areas only. Service provider to coordinate with COR. \nThe Service provider shall confine all operations (including storage of materials) on government premises to areas authorized or approved by the VA Contracting Officer. The Service provider shall hold and save the government, its officers, and agents, free and harmless from liability of any nature occasioned by the Service provider s performance. Working space and space available for storing materials shall be as determined by the COR. Workers are subject to the rules of the Medical Center applicable to their conduct. Execute work in such a manner as to reduce impacts with work being done by others. \nBilling: Provide COR with a report or statement of work completed and include statements with request for payment. Statement should include service completed and the date each service item was completed. Labor charges shall be billed hourly, and any unused labor totals will be credited back to the VA Medical Center on the next billing cycle, upon receipt of the service report. \n\nTERMS AND CONDITIONS\nUser Responsibility: The contractor shall not be held responsible under the terms of this contract for repairs to equipment necessitated by user abuse and/or misuse of equipment. \nAll work is subject to inspection, review and approval by the HVAC Supervisor, Utility System Supervisor, Chief M&O, Chief Engineer, and/or their designees. \nNARA Records Management Requirements\n\nThe following standard items relate to records generated in executing this contract:\n\nCitations to pertinent laws, codes and regulations such as 44 U.S.C. Chapter 21, 29, 31, and 33; Freedom of Information Act (5 U.S.C. 552); Privacy Act (5 U.S.C. 552a); 36 CFR Part 1222 and Part 1228.\n\nContractor shall treat all deliverables under the contract as the property of the U.S. Government for which the Government Agency shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest.\n\nContractor shall not create or maintain any records that are not specifically tied to or authorized by the contract using Government IT equipment and/or Government records.\n\nContractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected by the Freedom of Information Act. \n\nThe Contractor shall not create or maintain any records containing any Government Agency records that are not specifically tied to or authorized by the contract. \n\nThe Government Agency owns the rights to all data/records produced as part of this contract. \n\nThe Government Agency owns the rights to all electronic information (electronic data, electronic information systems, electronic databases, etc.) and all supporting documentation created as part of this contract. The Contractor must deliver sufficient technical documentation with all data deliverables to permit the agency to use the data. \n\nThe Contractor agrees to comply with Federal and Agency records management policies, including those policies associated with the safeguarding of records covered by the Privacy Act of 1974. These policies include the preservation of all records created or received regardless of format [paper, electronic, etc.] or mode of transmission [e-mail, fax, etc.] or state of completion [draft, final, etc.].\n\nNo disposition of documents will be allowed without the prior written consent of the Contracting Officer. The Agency and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Willful and unlawful destruction, damage, or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. Records may not be removed from the legal custody of the Agency or destroyed without regard to the provisions of the agency records schedules. \n\nThe Contractor is required to obtain the Contracting Officer s approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under or relating to this contract. The Contractor (and any sub-contractor) is required to abide by Government and Agency guidance for protecting sensitive and proprietary information. \n\n\n\n\n\n"}