J045--Backflow Preventer Testing Service Tomah, WI

Description

{"description":"The Department of Veterans Affairs issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for annual testing of the backflow preventers located at the Tomah VA Medical Center (Tomah VAMC). See Statement of Work at the end of this document. This Sources Sought Synopsis is published for market research purposes only. The result of this market research will be used to determine if a set-aside for any small business program is appropriate. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors.\n\nTHERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.\n\nIf your organization has the capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address if applicable, telephone number, and size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements. All information submitted will be treated as proprietary information and will not be disclosed to third parties. \n\nThe government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. \n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THE GOVERNMENT, IN ITS SOLE DISCRETION, MAY PROCURE THIS REQUIREMENT IN ANY MANNER CONSISTENT WITH APPLICABLE STATUTES AND REGULATIONS. \n\nTelephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. \n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 3:00 PM Local Time (CST) February 13, 2026. All responses under this Sources Sought Notice must be emailed to Laura.Broacha@va.gov. \n\n\n\n\n\n\n\n\n\n\nSTATEMENT OF WORK \nBACKFLOW PREVENTER TESTING\n\n\n\nContractor shall provide all equipment, material, labor, travel costs, qualified personnel and supervision to annually test the backflow preventers located at the Tomah VA Medical Center (Tomah VAMC), according to the following statement of work. \n\nSCOPE\nContractor must annually test and re-certify thirty-one existing backflow preventers/cross connection controls/devices, located throughout the campus of the Tomah VA Medical Center. See Table 1- Schedule of Backflow Preventers below for details.\n\nCurrently the Tomah VAMC has 31 existing backflow preventers. In the event of the installation of new backflow preventers with new construction in the future, the Contractor shall be responsible for the testing and re-certifying of any newly installed backflow preventers, through contract modification, with a not to exceed total backflow preventer quantity of 45 for the duration of this contract.\nIn the event of a backflow preventer failure, the Contractor shall provide repair services, at the agreed upon hourly rate, up to, but not to exceed 30 hours of repair services labor per year, for the Base Year, and each subsequent Option Year (total of four potential option years), for the life of the contract. All repair parts must be provided by the Tomah VA Medical Center.\n\nTesting must be in accordance with all applicable Federal regulations, Veterans Health Administration (VHA) requirements and/or directives, State of Wisconsin Administrative Code SPS 382.41- Cross Connection Control, and Local codes and regulations.\n\nAny changes to this SOW must be authorized and approved only through written modification of this contract from the Contracting Officer (CO) in coordination with the Contracting Officers Representative (COR). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.\n\nNotwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor at no additional cost to the Government.\n\n\n\n\n\n\n\n\nTable 1: Schedule of Backflow Preventers\n\nItem #\nBuilding\nLocation Within Building\nDevice Serves\nManf./Model\nSize\n1\n452\n452\nSTERIS-COLD\nWatt LF008PCQT\n1/2\"\n2\n452\n452\nSTERIS-HOT\nWatt LF008PCQT\n1/2\"\n3\n452\n452\nSTERIS-HOT\nWatt LF919PCQT\n1/2\"\n4\n452\n452\nSTERIS-COLD\nWatt LF919PCQT\n1/2\"\n5\n452\n452\nR.O. SKID\nWatt LF919\n3/4\"\n6\n452\n452\nBOILER MAKE UP\nWatt LF919\n3/4\"\n7\n452\n452\nSTERIS UNIT\nWatt LF008\n1\"\n8\n452\n452\nSTERIS WASHER UNIT\nWatt LF008\n1\"\n9\n15\nGYM BOILER ROOM\nBOILER WATER MAKE-UP\nWATTS 009QT\n1/2\"\n10\n400\nS WALL BASEMENT STAIR WELL\nBACKUP CHILLER CONDENSER WATER SUPPLY\nWATTS 909B\n4\"\n11\n400\nN WALL BASEMENT MECH RM BLD400\nMAKEUP WATER TO CHILLED WATER SYSTEM\nWATTS 909\n1\"\n12\n401\nBASEMENT MECHANICAL ROOM\nCHILLER AND HEATING SYSTEM\nWATTS 957\n3\"\n13\n260\nMECH ROOM,260, CARWASH\nCAR WASH EQUIPMENT\nWATTS 919\n2\"\n14\n406\nBLDG 406 BSMT EQUIP RM\nIRRIGATION\nWATTS 919\n1 1/2\"\n15\n415\nBLDG 415 MAIN FLOOR\nWATER SOFTENER, BOILER MAKE-UP\nWATTS 909\n1 1/4\"\n16\n400\nPENTHOUSE\nHVAC MAKE-UP\nWATTS 009M3\n3/4\"\n17\n455\nBLDG 455 MECH ROOM\nBATHROOM POTABLE\nWATTS 919\n2\"\n18\n409\nBASEMENT WATER ENTRANCE\nAIR CONDITIONER\nWATTS 909QT\n3/4\"\n19\n410\nBASEMENT WATER ENTRANCE\nAIR CONDITIONER\nWATTS 919QT\n3/4\"\n20\n424\nBLDG 424 PENTHOUSE EQUIP RM W\nHVAC MAKE-UP\nWATTS 909\n1\"\n21\n424\nBLDG 424 RM 149 REFR EQUIP RM\nREFRIGERATION EQUIPMENT\nWATTS 909\n1 1/2\"\n22\n406\nBLDG 406 BSMT EQUIP RM\nVACUUM PUMPS\nWATTS 909\n1\"\n23\n415\nBLDG 415 TANK DECK\nHVAC MAKE-UP\nWATTS 909\n2\"\n24\n403\nBLDG 403 RM 1 BSMT\nHVAC MAKE-UP\nWATTS 909\n1\"\n25\n404\nBLDG 404 RM 1 BSMT\nHVAC MAKE-UP\nWatts 909\n1\"\n26\n404\nBUILDING 404\nHVAC MAKE-UP\nWATTS 909QT\n1\"\n27\n402\nBSMT CENTER BLDG 402\nHVAC MAKE-UP\nWATTS 009\n1\"\n28\n415\nBLDG 415 UPPER DECK\nEMERGENCY BOILER WATER\nWATTS 009\n3\"\n29\n415\nBLDG 415 BSMT\nHVAC MAKE-UP\nWATTS 009QT\n1\"\n30\n452\nBLDG 452 EQUIP RM\nDISTILLER\nWATTS 009\n1\"\n31\n408\nBLDG 408 BASEMENT\nHVAC MAKE-UP\nWATTS LF909QT\n1\"\n\nSERVICE HOURS AND FEDERAL HOLIDAYS\n\nNormal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All work must be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.\nAll contract work must be on a date and time mutually agreed upon between the Contractor and the COR.\nFederal Holidays observed by the VAMC are:\nNew Years Day\nMartin Luther King\nPresidents Day\nMemorial Day\nJuneteenth\nIndependence Day\nLabor Day\nColumbus Day\nVeterans Day\nThanksgiving Day\nChristmas Day\n\n\nGENERAL INFORMATION \n\nCompliance with General Safety Regulations:\nAll Contractors and Subcontractors performing services for the Government must comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.\nAll ladders, scaffolding, tools, equipment, personal protective equipment, etc. must be OSHA approved for the work to be performed. Contractor must use caution signs as required by OSHA Regulations. Caution signs must be on-site on commencement of Contract.\nThe Contractor must coordinate all dates for annual testing with the COR.\nThe contractor s FST (Field Service Technician) must contact the COR/POC prior to performing service at this location and must communicate to the COR of their presence on the Tomah VA Medical Center campus.\nThe contractor must obtain all other necessary licenses and/or permits required to perform all work under this contract.\nContractor is responsible for replacing any items damaged by the contractor, sub-contractor, their employees, or equipment at no extra charge to the Government.\nContractor must not interrupt any utility service while performing under this contract. \nContractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if instructed by the CO or COR as required if interruptions do occur.\nThe Contractor is responsible for supplying, completing, and submitting all reports required or requested by any additional Federal, State, or local codes as they pertain to any work performed under this contract.\n\nCONTRACTING OFFICER S REPRESENTATIVE (COR)\nScheduling of work must be arranged with at least one, or all designated Points of Contact in the following order: contract COR (Contracting Officers Representative) or contract ACOR (Alternate Contracting Officers Representative). Specific contact information will be provided upon contract award.\n\nCOMPETENCIES AND QUALIFICATIONS OF KEY PERSONNEL SERVICING EQUIPMENT: \nEach respondent firm must provide proof they have the necessary infrastructure, facilities, and technical staff to handle the contracted work. The staff must include a Field Service Technician (FST), and a second FST who will serve as the backup\nEvery FST must hold a registration issued by the State of Wisconsin Department of Safety and Professional Services (SPS) as a registered Cross Connection Control Assembly Tester. Contractor shall present said registration(s) at the time of bid offer.\n\nORIENTATION FOR CONTRACTOR EMPLOYEES:\nContractor must attend an orientation meeting as arranged by the Contracting Officer's Representative (COR). The VA will schedule this meeting, and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)\nFire and Safety\nInfection control\nDisaster procedures - Other\nThe Contractor is responsible to ensure that Contractor employees coming to the work site receive the information required above.\n\nCONTRACT DELIVERABLES\nContractor must provide, to the COR, after completion of work, at the minimum, the following deliverables:\nAll Field Service Reports and completed inspection checklists as they apply. See example Table 3 below indicating minimum reporting requirements.\nContractor must provide all maintenance recommendations that result from service and inspections performed under this Statement of Work. \n\nTable 3:\n\nDate of Inspection\nCertification Expiration Date:\nBuilding Number\nLocation within Building\nDevice Serves\nDevice Manf./Model\nDevice SN #\nAssembly Type\nSize\n*3/31/23\n*3/31/24\n*15\n*Gym Boiler Room\n*Boiler Make-up Water\n*Watts 009QT\n*163345\n*RP\n*½ \n * Example only\n\nSECURITY REQUIREMENTS\n All Contractor FST s (Field Service Technician(s)) must obtain contractor ID badges from the COR. Identification must be worn visible always by the Contractor and all FST s while on premises. Contractor must coordinate with COR to acquire said identification badges. \nDuring normal working hours of operation, Monday through Friday, the contractor must check in with the COR/Tomah VAMC (Veterans Affairs Medical Center) POC (Point of Contact) when arriving to perform work and check out with the COR/Tomah VAMC POC when work/workday is complete.\nDuring other than normal hours of operation, the contractor must sign in and out with the Fire Department located at the east end of B36.\nIt is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. \nEffective January 1, 2019, smoking is prohibited both inside and outside (entire campus) at the VAMC. \nPossession of weapons is prohibited. \nEnclosed containers, including tool kits, shall be subject to search. \nViolations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.\n\nNATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)\nContractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. \nIn accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. \nIn accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. \nThe Tomah VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Tomah or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Tomah. The agency must report promptly to NARA in accordance with 36 CFR 1230.\nThe Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Tomah control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (E).\nThe Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Tomah guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.\nThe Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy. \nThe Contractor shall not create or maintain any records containing any non-public VA Tomah information that are not specifically tied to or authorized by the contract. \nThe Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. \nThe Tomah VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Tomah VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.\nTraining. \nAll Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take The Tomah VAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.\nTo the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.\nFlow down of requirements to Sub-contractors.\nThe Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. \nViolation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.\nPLACE OF PERFORMANCE\n Tomah VA Medical Center, B415, 500 E. Veterans St., Tomah, WI. 54660\n\nEnd\n\n\n\n"} Solicitation Number: 36C25226Q0240 Type: Sources Sought Base Type: Sources Sought NAICS: 238220 Classification Code: J045 Response Deadline: 2026-02-13T15:00:00-06:00 Office Address: MILWAUKEE, WI POC: Laura Broacha, Laura.Broacha@va.gov, 414-844-4800 {"description":"The Department of Veterans Affairs issuing this sources sought synopsis as a means of conducting market research to identify parties having an interest in and the resources to support a requirement for annual testing of the backflow preventers located at the Tomah VA Medical Center (Tomah VAMC). See Statement of Work at the end of this document. This Sources Sought Synopsis is published for market research purposes only. The result of this market research will be used to determine if a set-aside for any small business program is appropriate. The applicable North American Industry Classification System (NAICS) code assigned to this procurement is 238220 - Plumbing, Heating, and Air-Conditioning Contractors.\n\nTHERE IS NO SOLICITATION AT THIS TIME. This request for capability information does not constitute a request for proposals; submission of any information in response to this market survey is purely voluntary; the government assumes no financial responsibility for any costs incurred.\n\nIf your organization has the capacity to perform these contract services, please provide the following information: 1) organization name, address, email address, website address if applicable, telephone number, and size and type of ownership for the organization; and 2) tailored capability statements addressing the particulars of this effort and documentation supporting claims of organizational and staff capability. If significant subcontracting or teaming is anticipated to deliver technical capability, organizations should address the administrative and management structure of such arrangements. All information submitted will be treated as proprietary information and will not be disclosed to third parties. \n\nThe government will evaluate market information to ascertain potential market capacity to provide services consistent in scope and scale with those described in this notice and otherwise anticipated. \n\nBASED ON THE RESPONSES TO THIS SOURCES SOUGHT NOTICE/MARKET RESEARCH, THE GOVERNMENT, IN ITS SOLE DISCRETION, MAY PROCURE THIS REQUIREMENT IN ANY MANNER CONSISTENT WITH APPLICABLE STATUTES AND REGULATIONS. \n\nTelephone inquiries will not be accepted or acknowledged, and no feedback or evaluations will be provided to companies regarding their submissions. \n\nSubmission Instructions: Interested parties who consider themselves qualified to perform the above-listed services are invited to submit a response to this Sources Sought Notice by 3:00 PM Local Time (CST) February 13, 2026. All responses under this Sources Sought Notice must be emailed to Laura.Broacha@va.gov. \n\n\n\n\n\n\n\n\n\n\nSTATEMENT OF WORK \nBACKFLOW PREVENTER TESTING\n\n\n\nContractor shall provide all equipment, material, labor, travel costs, qualified personnel and supervision to annually test the backflow preventers located at the Tomah VA Medical Center (Tomah VAMC), according to the following statement of work. \n\nSCOPE\nContractor must annually test and re-certify thirty-one existing backflow preventers/cross connection controls/devices, located throughout the campus of the Tomah VA Medical Center. See Table 1- Schedule of Backflow Preventers below for details.\n\nCurrently the Tomah VAMC has 31 existing backflow preventers. In the event of the installation of new backflow preventers with new construction in the future, the Contractor shall be responsible for the testing and re-certifying of any newly installed backflow preventers, through contract modification, with a not to exceed total backflow preventer quantity of 45 for the duration of this contract.\nIn the event of a backflow preventer failure, the Contractor shall provide repair services, at the agreed upon hourly rate, up to, but not to exceed 30 hours of repair services labor per year, for the Base Year, and each subsequent Option Year (total of four potential option years), for the life of the contract. All repair parts must be provided by the Tomah VA Medical Center.\n\nTesting must be in accordance with all applicable Federal regulations, Veterans Health Administration (VHA) requirements and/or directives, State of Wisconsin Administrative Code SPS 382.41- Cross Connection Control, and Local codes and regulations.\n\nAny changes to this SOW must be authorized and approved only through written modification of this contract from the Contracting Officer (CO) in coordination with the Contracting Officers Representative (COR). Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor.\n\nNotwithstanding, the Contractor shall perform no additional work without the prior written authorization of the Contracting Officer. Costs incurred by the contractor through the actions of parties other than the Contracting Officer shall be borne by the contractor at no additional cost to the Government.\n\n\n\n\n\n\n\n\nTable 1: Schedule of Backflow Preventers\n\nItem #\nBuilding\nLocation Within Building\nDevice Serves\nManf./Model\nSize\n1\n452\n452\nSTERIS-COLD\nWatt LF008PCQT\n1/2\"\n2\n452\n452\nSTERIS-HOT\nWatt LF008PCQT\n1/2\"\n3\n452\n452\nSTERIS-HOT\nWatt LF919PCQT\n1/2\"\n4\n452\n452\nSTERIS-COLD\nWatt LF919PCQT\n1/2\"\n5\n452\n452\nR.O. SKID\nWatt LF919\n3/4\"\n6\n452\n452\nBOILER MAKE UP\nWatt LF919\n3/4\"\n7\n452\n452\nSTERIS UNIT\nWatt LF008\n1\"\n8\n452\n452\nSTERIS WASHER UNIT\nWatt LF008\n1\"\n9\n15\nGYM BOILER ROOM\nBOILER WATER MAKE-UP\nWATTS 009QT\n1/2\"\n10\n400\nS WALL BASEMENT STAIR WELL\nBACKUP CHILLER CONDENSER WATER SUPPLY\nWATTS 909B\n4\"\n11\n400\nN WALL BASEMENT MECH RM BLD400\nMAKEUP WATER TO CHILLED WATER SYSTEM\nWATTS 909\n1\"\n12\n401\nBASEMENT MECHANICAL ROOM\nCHILLER AND HEATING SYSTEM\nWATTS 957\n3\"\n13\n260\nMECH ROOM,260, CARWASH\nCAR WASH EQUIPMENT\nWATTS 919\n2\"\n14\n406\nBLDG 406 BSMT EQUIP RM\nIRRIGATION\nWATTS 919\n1 1/2\"\n15\n415\nBLDG 415 MAIN FLOOR\nWATER SOFTENER, BOILER MAKE-UP\nWATTS 909\n1 1/4\"\n16\n400\nPENTHOUSE\nHVAC MAKE-UP\nWATTS 009M3\n3/4\"\n17\n455\nBLDG 455 MECH ROOM\nBATHROOM POTABLE\nWATTS 919\n2\"\n18\n409\nBASEMENT WATER ENTRANCE\nAIR CONDITIONER\nWATTS 909QT\n3/4\"\n19\n410\nBASEMENT WATER ENTRANCE\nAIR CONDITIONER\nWATTS 919QT\n3/4\"\n20\n424\nBLDG 424 PENTHOUSE EQUIP RM W\nHVAC MAKE-UP\nWATTS 909\n1\"\n21\n424\nBLDG 424 RM 149 REFR EQUIP RM\nREFRIGERATION EQUIPMENT\nWATTS 909\n1 1/2\"\n22\n406\nBLDG 406 BSMT EQUIP RM\nVACUUM PUMPS\nWATTS 909\n1\"\n23\n415\nBLDG 415 TANK DECK\nHVAC MAKE-UP\nWATTS 909\n2\"\n24\n403\nBLDG 403 RM 1 BSMT\nHVAC MAKE-UP\nWATTS 909\n1\"\n25\n404\nBLDG 404 RM 1 BSMT\nHVAC MAKE-UP\nWatts 909\n1\"\n26\n404\nBUILDING 404\nHVAC MAKE-UP\nWATTS 909QT\n1\"\n27\n402\nBSMT CENTER BLDG 402\nHVAC MAKE-UP\nWATTS 009\n1\"\n28\n415\nBLDG 415 UPPER DECK\nEMERGENCY BOILER WATER\nWATTS 009\n3\"\n29\n415\nBLDG 415 BSMT\nHVAC MAKE-UP\nWATTS 009QT\n1\"\n30\n452\nBLDG 452 EQUIP RM\nDISTILLER\nWATTS 009\n1\"\n31\n408\nBLDG 408 BASEMENT\nHVAC MAKE-UP\nWATTS LF909QT\n1\"\n\nSERVICE HOURS AND FEDERAL HOLIDAYS\n\nNormal hours of coverage are Monday through Friday from 7:30 am to 4:30 pm, excluding holidays. All work must be performed during normal hours of coverage unless otherwise requested or approved by the COR or their designee.\nAll contract work must be on a date and time mutually agreed upon between the Contractor and the COR.\nFederal Holidays observed by the VAMC are:\nNew Years Day\nMartin Luther King\nPresidents Day\nMemorial Day\nJuneteenth\nIndependence Day\nLabor Day\nColumbus Day\nVeterans Day\nThanksgiving Day\nChristmas Day\n\n\nGENERAL INFORMATION \n\nCompliance with General Safety Regulations:\nAll Contractors and Subcontractors performing services for the Government must comply with all Occupational Safety and Health Administration (OSHA), State, County and Municipal Safety and Occupational Health Standards and any other applicable rules and regulations. All Contractors and Subcontractors shall be held responsible for the safety of their employees and any unsafe acts or conditions that may cause injury or damage to any persons or property within and around the work site area under this contract.\nAll ladders, scaffolding, tools, equipment, personal protective equipment, etc. must be OSHA approved for the work to be performed. Contractor must use caution signs as required by OSHA Regulations. Caution signs must be on-site on commencement of Contract.\nThe Contractor must coordinate all dates for annual testing with the COR.\nThe contractor s FST (Field Service Technician) must contact the COR/POC prior to performing service at this location and must communicate to the COR of their presence on the Tomah VA Medical Center campus.\nThe contractor must obtain all other necessary licenses and/or permits required to perform all work under this contract.\nContractor is responsible for replacing any items damaged by the contractor, sub-contractor, their employees, or equipment at no extra charge to the Government.\nContractor must not interrupt any utility service while performing under this contract. \nContractor personnel must conduct their work in a manner that does not interfere with the normal functions of the facility and will stop work if instructed by the CO or COR as required if interruptions do occur.\nThe Contractor is responsible for supplying, completing, and submitting all reports required or requested by any additional Federal, State, or local codes as they pertain to any work performed under this contract.\n\nCONTRACTING OFFICER S REPRESENTATIVE (COR)\nScheduling of work must be arranged with at least one, or all designated Points of Contact in the following order: contract COR (Contracting Officers Representative) or contract ACOR (Alternate Contracting Officers Representative). Specific contact information will be provided upon contract award.\n\nCOMPETENCIES AND QUALIFICATIONS OF KEY PERSONNEL SERVICING EQUIPMENT: \nEach respondent firm must provide proof they have the necessary infrastructure, facilities, and technical staff to handle the contracted work. The staff must include a Field Service Technician (FST), and a second FST who will serve as the backup\nEvery FST must hold a registration issued by the State of Wisconsin Department of Safety and Professional Services (SPS) as a registered Cross Connection Control Assembly Tester. Contractor shall present said registration(s) at the time of bid offer.\n\nORIENTATION FOR CONTRACTOR EMPLOYEES:\nContractor must attend an orientation meeting as arranged by the Contracting Officer's Representative (COR). The VA will schedule this meeting, and it will include discussion of the following topics: (VA will provide information to the contractor regarding these topics and will document the meeting)\nFire and Safety\nInfection control\nDisaster procedures - Other\nThe Contractor is responsible to ensure that Contractor employees coming to the work site receive the information required above.\n\nCONTRACT DELIVERABLES\nContractor must provide, to the COR, after completion of work, at the minimum, the following deliverables:\nAll Field Service Reports and completed inspection checklists as they apply. See example Table 3 below indicating minimum reporting requirements.\nContractor must provide all maintenance recommendations that result from service and inspections performed under this Statement of Work. \n\nTable 3:\n\nDate of Inspection\nCertification Expiration Date:\nBuilding Number\nLocation within Building\nDevice Serves\nDevice Manf./Model\nDevice SN #\nAssembly Type\nSize\n*3/31/23\n*3/31/24\n*15\n*Gym Boiler Room\n*Boiler Make-up Water\n*Watts 009QT\n*163345\n*RP\n*½ \n * Example only\n\nSECURITY REQUIREMENTS\n All Contractor FST s (Field Service Technician(s)) must obtain contractor ID badges from the COR. Identification must be worn visible always by the Contractor and all FST s while on premises. Contractor must coordinate with COR to acquire said identification badges. \nDuring normal working hours of operation, Monday through Friday, the contractor must check in with the COR/Tomah VAMC (Veterans Affairs Medical Center) POC (Point of Contact) when arriving to perform work and check out with the COR/Tomah VAMC POC when work/workday is complete.\nDuring other than normal hours of operation, the contractor must sign in and out with the Fire Department located at the east end of B36.\nIt is the responsibility of the Contractor to park in the appropriate designated parking areas. Information on parking is available from the VA Police Section. The VAMC will not invalidate or make reimbursement for parking violations of the Contractor under any conditions. \nEffective January 1, 2019, smoking is prohibited both inside and outside (entire campus) at the VAMC. \nPossession of weapons is prohibited. \nEnclosed containers, including tool kits, shall be subject to search. \nViolations of VA regulations may result in citation answerable in the United States (Federal) District Court, not a local district, state, or municipal court.\n\nNATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)\nContractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chapters 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. \nIn accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. \nIn accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. \nThe Tomah VAMC and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of VA Tomah or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to VA Tomah. The agency must report promptly to NARA in accordance with 36 CFR 1230.\nThe Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government's behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to VA Tomah control, or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand-carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (E).\nThe Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and VA Tomah guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.\nThe Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with VA policy. \nThe Contractor shall not create or maintain any records containing any non-public VA Tomah information that are not specifically tied to or authorized by the contract. \nThe Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act. \nThe Tomah VAMC owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which the Tomah VAMC shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.\nTraining. \nAll Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take The Tomah VAMC-provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training.\nTo the extent an agency requires contractors to complete records management training, the agency must provide the training to the contractor.\nFlow down of requirements to Sub-contractors.\nThe Contractor shall incorporate the substance of this clause, its terms, and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. \nViolation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.\nPLACE OF PERFORMANCE\n Tomah VA Medical Center, B415, 500 E. Veterans St., Tomah, WI. 54660\n\nEnd\n\n\n\n"}