Lease/Rental of Conference Space and Facilities

Description

{"description":" The contractor shall provide comprehensive meeting and conference support services to enable execution of the VA OIG Cohort A, B, and C Meeting for period of April 26, 2026 - May 1, 2026 . Required supplies and services include: \n\n • Meeting and Breakout Spaces \nProvision of fully equipped general session and breakout rooms to support approximately 200 participants, including three breakout rooms for 70 attendees each, five division breakout rooms for 25 attendees each, and one quiet room. \n\n • Audio/Visual (A/V) Support \nDelivery, setup, and operation of A/V systems including podiums, lavalier microphones, handheld microphones, projection screens, and virtual‑participation capability. Continuous technical support is required throughout all meeting sessions. \n\n • Internet Connectivity \nReliable, high‑bandwidth wireless internet access in all meeting and breakout rooms suitable for presentations and hybrid engagement. \n\n • Refreshments (Light) \nLight refreshments for participants in accordance with OIG meeting standards. \n\n • Setup and Teardown \nComplete room setup, furniture arrangement, A/V installation, reconfiguration between sessions, and post‑event teardown for all contracted spaces. \n\n See attached 3 documents: Solicitation #36C10M26Q50006, Submission Instructions, and Statement of Work (SOW) all for more details. \n"} Solicitation Number: 36C10M26Q50006 Type: Solicitation Base Type: Presolicitation NAICS: 721110 Classification Code: X1AB Response Deadline: 2026-03-17T14:00:00-04:00 Office Address: WASHINGTON, DC Place of Performance: Houston, Texas, 77001 POC: Gerald Liddell, gerald.liddell1@va.gov POC: Antoinette Ingram, Antoinette.Ingram@va.gov {"description":" The contractor shall provide comprehensive meeting and conference support services to enable execution of the VA OIG Cohort A, B, and C Meeting for period of April 26, 2026 - May 1, 2026 . Required supplies and services include: \n\n • Meeting and Breakout Spaces \nProvision of fully equipped general session and breakout rooms to support approximately 200 participants, including three breakout rooms for 70 attendees each, five division breakout rooms for 25 attendees each, and one quiet room. \n\n • Audio/Visual (A/V) Support \nDelivery, setup, and operation of A/V systems including podiums, lavalier microphones, handheld microphones, projection screens, and virtual‑participation capability. Continuous technical support is required throughout all meeting sessions. \n\n • Internet Connectivity \nReliable, high‑bandwidth wireless internet access in all meeting and breakout rooms suitable for presentations and hybrid engagement. \n\n • Refreshments (Light) \nLight refreshments for participants in accordance with OIG meeting standards. \n\n • Setup and Teardown \nComplete room setup, furniture arrangement, A/V installation, reconfiguration between sessions, and post‑event teardown for all contracted spaces. \n\n See attached 3 documents: Solicitation #36C10M26Q50006, Submission Instructions, and Statement of Work (SOW) all for more details. \n"}