C1DA--AE Upgrade Fire Alarm Systems 538-26-200

Description

{"description":"REQUEST FOR SF330 SUBMISSIONS\n\n1. INTRODUCTION\nThis procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, in accordance with Public Law 109-461. The Department of Veterans Affairs is seeking Architect-Engineer (A/E) Design Services for:\nProject 538-26-200: AE Upgrade Fire Alarm\nLocation: Chillicothe VA Medical Center, State Route 104, Chillicothe, Ohio 45601\nNote: This announcement is not a Request for Proposal (RFP). A solicitation package will not be issued via Contracting Opportunities. Instead, an RFP will be issued directly to the most highly qualified firm, with negotiations conducted in accordance with Federal Acquisition Regulation (FAR) Subpart 36.2. The anticipated A/E design services will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92-582), FAR Subpart 36.2, and VA Acquisition Regulation (VAAR) Subpart 836.6.\n2. PROJECT DESCRIPTION\nThe objective is to provide A/E services in support of Project 538-26-200: AE Upgrade Fire Alarm at the Chillicothe VA Medical Center.\nPeriod of Performance: 300 calendar days from Notice to Proceed\nEstimated Construction Magnitude: Between $500,000 and $1,000,000\nContract Type: Firm-Fixed-Price\nNAICS Code: 541310 - Architectural Services\nBusiness Size Standard: $12.5 million\n\n3. ELIGIBILITY REQUIREMENTS\nIn accordance with VAAR 819.7003 (Deviation), at the time of SF330 submission and at the time of contract award, offerors must certify to the Contracting Officer that they are:\nA Service-Disabled Veteran-Owned Small Business (SDVOSB) eligible firm;\nA small business concern under the NAICS code assigned to this acquisition;\nCertified and listed in the SBA Small Business Search (SBS) database at https://search.certifications.sba.gov, in accordance with 13 CFR 128.\nIf registration is required, firms must visit https://certifications.sba.gov to complete the process.\nAdditionally, all eligible firms must be registered and active in the System for Award Management (SAM) at https://sam.gov to be considered for evaluation and award.\nExcluded Parties List System (EPLS): Contractors must verify that all individuals proposed under this contract are not listed in the EPLS at www.sam.gov, in accordance with Sections 1128 and 1128A of the Social Security Act. Certification of EPLS compliance is required.\nE-Verify Requirement: In accordance with FAR 52.222-54, firms awarded a federal contract must enroll in E-Verify within 30 days of award and use the system to confirm employment eligibility of all new hires and employees assigned to the contract\n\n4. EVALUATION FACTORS\nThe Government intends to award a contract to the responsible offeror whose submission is determined to be most advantageous, based on the evaluation criteria outlined below.\nEvaluation Factor\nWeight\nProfessional Qualifications necessary for satisfactory performance of required services.\n15%\nSpecific Experience and Qualifications of personnel proposed for assignment to the contract and their record of working together as a team.\n20%\nFirm s Capacity.\n15%\nPast Performance.\n15%\nLocation in the general geographical area of the project and knowledge of the locality of the project.\n10%\nConstruction Period Services.\n15%\nThe extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.\n10%\n\nProfessional qualifications necessary for satisfactory performance of required services (weighting 15%)\n\nAll key personnel listed below for whom resumes shall be provided are the minimum required and shall be shown on an organizational chart. Personnel may fill multiple roles if qualified. All architects and engineers performing work on this project are required to be licensed, registered or certified by a US State, the District of Columbia or a US territory. Personnel shall provide professional license jurisdiction of issue and license numbers and/or proof of licensure. Any additional staff beyond the below minimum key personnel being made available for work shall also be indicated on the chart. Proposed team member experience shall be relevant within the last three (5) years.\n\nPersonnel Qualifications and Experience as required by this criterion shall be located in Section E Resumes of Key Personnel.\n\nOrganizational Chart shall be located in Section D Organizational Chart.\n\nOne (1) Professional Engineer or Licensed Architect with experience in:\nHealthcare Facility Design and Construction\nU.S. Government Project Management\nQuality Assurance and Quality Control (QA/QC)\n\nOne (1) Electrical Engineer with experience in:\nSimplex Fire Alarms\nHealthcare Facility Design and Construction\nProven experience with all related NFPA codes and standards\n\nOne (1) Fire Protection Engineer \nProven experience with all related NFPA codes and standards\n\nOne (1) Certified Cost Engineer/Estimator with experience in:\nHealthcare Facility Design and Construction\nU.S. Government Projects\n\nOne (1) Certified Industrial Hygienist\n\nSpecific experience and qualifications of personnel proposed for assignment to the contract and their record of working together as a team (weighting 20%)\n\nInclude specialized experience and technical competence with healthcare related designs. Demonstrate successful completion of five (5) separate designs, three (3) of which have entered Construction Period Services. List completion dates for professional services and/or construction for all projects. If completion dates are not available, provide a status update that includes a brief description of the project, including scope, size, cost, principal elements, special features, and relevance of the example project to this contract. Firm Experience as required by this criterion shall be located in Section F Example Projects. Federal Government CPARS may also be considered, in conjunction.\n\nInclude specialized experience and technical competence with residential healthcare-related designs, including electrical distributions systems and fire alarm systems.\n\nAll projects provided in the SF-330 must involve some effort or contribution from the prime firm (or former firm names as listed in Part II General Qualifications).\nInclude no more than five (5) Government and/or private experience projects completed within the past eight (8) years that best illustrate specialized experience as listed above, with at least 95% of the design completed.\nInclude at least three (3) of these projects having entered Construction Period Services.\n\nFirm s capacity (weighting 15%)\n\nDescribe the firm s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards with similar scope requirements that may limit capacity to perform project work expeditiously.\n\nProvide a list of current contractual obligations from all public and private clients of the firm and/or key personnel with periods of performance extending up to one (1) calendar year from SF330 submission. Provide project title, estimated construction costs (if applicable), and period of performance dates for the contractual obligations.\n\nProvide evidence supporting the firm s ability to perform work in the required time, such as execution of simultaneous task orders with construction costs equal to or greater than this solicitation.\n\nPast performance (weighting 15%)\n\nPast performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules.\n\nOfferors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF-330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government.\n\nPreferred to have past performance with Federal Government agencies.\n\nLocation in the general geographical area of the project and knowledge of the locality of the project (weighting 10%)\n\nProject designated staff shall provide travel times from primary place of work to the Chillicothe VAMC. Project designated staff shall be assigned a score based on the criteria below. SF-330 shall achieve a score based on the average score of project designated staff.\n\nExamples of knowledge of the locality of the project include: knowledge of geographical features, climatic conditions, unusual or unique local construction methods, or previous work on the station.\n\nGreatest preference will be for locations within 1.5-hour travel time of the Chillicothe VA Medical Center.\n\nPreferred to have a physical presence within 3-hour travel time.\n\nConstruction Period Services (weighting 15%)\n\nExperience in Construction Period Services to:\n\nProfessional Field Inspections\n\nReview of Construction Submittals\n\nRFI Support\n\nSupport Construction Contract Changes to include Drafting Statements of Work and Cost Estimates\n\nThe extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors (weighting 10%).\n\nFirms (Prime and Subcontractor(s)) shall be SBA Certified (aka VetCert) if SDVOSB or VOSB. To be considered, SDVOSB/VOSB firms must be listed in the SBA Certification database at https://search.certifications.sba.gov (see 13 CFR 128).\nAll other small business firms shall be certified by SAM.gov or Fed Data Check.\nEstimated percent of project overall workload shall be designated for each firm (prime and sub). \n\nSDVOSB shall be given greatest preference.\n\nVOSB shall be given great preference.\n\nAll other small businesses to be preferred.\n\nImportant: To ensure a fair and comprehensive evaluation, the AE Evaluation Board requires complete and accurate information for all evaluation factors listed in this announcement. AE firms are strongly encouraged to elaborate on any evaluation factor that may not be fully addressed in Part I - Section A through Section G and Part II of the SF330. Firms should utilize Part I - Section H and/or attach additional sheets as necessary to clearly demonstrate their qualifications for each evaluation factor.\n\nPlease also be mindful of the submission requirements outlined in Paragraph 7 below when preparing your responses.\n\n5. SELECTION PROCESS\nIn accordance with FAR subpart 36.6, submitted SF330s will be evaluated by the AE Evaluation Board based on the evaluation factors identified in this announcement. Following the initial evaluation, if the Board elects to conduct discussions or interviews, at least three of the most highly qualified firms will be selected for further consideration.\nUpon conclusion of discussions, the Board will reassess the qualifications of these firms using the same evaluation factors, taking into account both the original SF330 submission and any additional information provided during discussions. The Board will then recommend the firm determined to be the most highly qualified.\n\n6. LIMITATIONS ON SUBCONTRACTING\nPer VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Deviation):\nThe prime contractor may not pay more than 50% of the total contract amount to firms that are not certified SDVOSBs or VOSBs.\nWork subcontracted to similarly situated SDVOSB/VOSB firms counts toward the 50% requirement.\nOther Direct Costs (ODCs) may be excluded if not central to the acquisition.\n\n7. SUBMISSION INSTRUCTIONS\nInterested and eligible firms must submit their SF330 packages as follows:\nSubmission Deadline: December 9, 2025, by 10:00 AM (Local Time)\nSubmission Method: Email only\nRecipient: Matthew Curtis, Contract Specialist\nEmail: matthew.curtis1@va.gov\nLate submissions will not be accepted. A submission is considered late if received after the specified date and time.\nEach submission must include:\nOne (1) original SF330, Parts I and II, including all consultants\nPart I, Section H must include:\nAn organizational chart of the prime firm (excluding consultants)\nA Design Quality Management Plan\nPage Limitation: SF330 submissions must not exceed 35 total pages (8.5 x 11 ), excluding SF330 Part II and Past Performance documentation (e.g., CPARS reports).\nNote: Information incorporated by reference is not permitted.\nThe SF330 form is available at:\nhttps://www.gsa.gov/forms-library/architect-engineer-qualifications \n\n8. ADDITIONAL INFORMATION\nFaxed or telephone responses will not be accepted.\nNo additional solicitation documents or project scope information are available.\nAll inquiries must be submitted via email to matthew.curtis1@va.gov.\nTelephone inquiries will not be entertained.\n\n9. POINT OF CONTACT\nName: Matthew Curtis\nTitle: Contract Specialist\nEmail: matthew.curtis1@va.gov\n\n\n"} Solicitation Number: 36C25026R0028 Type: Presolicitation Base Type: Presolicitation NAICS: 541310 Classification Code: C1DA Response Deadline: 2025-12-09T10:00:00-05:00 Office Address: DAYTON, OH Place of Performance: Chillicothe, Ohio, 45601 POC: Matthew Curtis, matthew.curtis1@va.gov, 937-268-6511 x4639 {"description":"REQUEST FOR SF330 SUBMISSIONS\n\n1. INTRODUCTION\nThis procurement is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) Set-Aside, in accordance with Public Law 109-461. The Department of Veterans Affairs is seeking Architect-Engineer (A/E) Design Services for:\nProject 538-26-200: AE Upgrade Fire Alarm\nLocation: Chillicothe VA Medical Center, State Route 104, Chillicothe, Ohio 45601\nNote: This announcement is not a Request for Proposal (RFP). A solicitation package will not be issued via Contracting Opportunities. Instead, an RFP will be issued directly to the most highly qualified firm, with negotiations conducted in accordance with Federal Acquisition Regulation (FAR) Subpart 36.2. The anticipated A/E design services will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92-582), FAR Subpart 36.2, and VA Acquisition Regulation (VAAR) Subpart 836.6.\n2. PROJECT DESCRIPTION\nThe objective is to provide A/E services in support of Project 538-26-200: AE Upgrade Fire Alarm at the Chillicothe VA Medical Center.\nPeriod of Performance: 300 calendar days from Notice to Proceed\nEstimated Construction Magnitude: Between $500,000 and $1,000,000\nContract Type: Firm-Fixed-Price\nNAICS Code: 541310 - Architectural Services\nBusiness Size Standard: $12.5 million\n\n3. ELIGIBILITY REQUIREMENTS\nIn accordance with VAAR 819.7003 (Deviation), at the time of SF330 submission and at the time of contract award, offerors must certify to the Contracting Officer that they are:\nA Service-Disabled Veteran-Owned Small Business (SDVOSB) eligible firm;\nA small business concern under the NAICS code assigned to this acquisition;\nCertified and listed in the SBA Small Business Search (SBS) database at https://search.certifications.sba.gov, in accordance with 13 CFR 128.\nIf registration is required, firms must visit https://certifications.sba.gov to complete the process.\nAdditionally, all eligible firms must be registered and active in the System for Award Management (SAM) at https://sam.gov to be considered for evaluation and award.\nExcluded Parties List System (EPLS): Contractors must verify that all individuals proposed under this contract are not listed in the EPLS at www.sam.gov, in accordance with Sections 1128 and 1128A of the Social Security Act. Certification of EPLS compliance is required.\nE-Verify Requirement: In accordance with FAR 52.222-54, firms awarded a federal contract must enroll in E-Verify within 30 days of award and use the system to confirm employment eligibility of all new hires and employees assigned to the contract\n\n4. EVALUATION FACTORS\nThe Government intends to award a contract to the responsible offeror whose submission is determined to be most advantageous, based on the evaluation criteria outlined below.\nEvaluation Factor\nWeight\nProfessional Qualifications necessary for satisfactory performance of required services.\n15%\nSpecific Experience and Qualifications of personnel proposed for assignment to the contract and their record of working together as a team.\n20%\nFirm s Capacity.\n15%\nPast Performance.\n15%\nLocation in the general geographical area of the project and knowledge of the locality of the project.\n10%\nConstruction Period Services.\n15%\nThe extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors.\n10%\n\nProfessional qualifications necessary for satisfactory performance of required services (weighting 15%)\n\nAll key personnel listed below for whom resumes shall be provided are the minimum required and shall be shown on an organizational chart. Personnel may fill multiple roles if qualified. All architects and engineers performing work on this project are required to be licensed, registered or certified by a US State, the District of Columbia or a US territory. Personnel shall provide professional license jurisdiction of issue and license numbers and/or proof of licensure. Any additional staff beyond the below minimum key personnel being made available for work shall also be indicated on the chart. Proposed team member experience shall be relevant within the last three (5) years.\n\nPersonnel Qualifications and Experience as required by this criterion shall be located in Section E Resumes of Key Personnel.\n\nOrganizational Chart shall be located in Section D Organizational Chart.\n\nOne (1) Professional Engineer or Licensed Architect with experience in:\nHealthcare Facility Design and Construction\nU.S. Government Project Management\nQuality Assurance and Quality Control (QA/QC)\n\nOne (1) Electrical Engineer with experience in:\nSimplex Fire Alarms\nHealthcare Facility Design and Construction\nProven experience with all related NFPA codes and standards\n\nOne (1) Fire Protection Engineer \nProven experience with all related NFPA codes and standards\n\nOne (1) Certified Cost Engineer/Estimator with experience in:\nHealthcare Facility Design and Construction\nU.S. Government Projects\n\nOne (1) Certified Industrial Hygienist\n\nSpecific experience and qualifications of personnel proposed for assignment to the contract and their record of working together as a team (weighting 20%)\n\nInclude specialized experience and technical competence with healthcare related designs. Demonstrate successful completion of five (5) separate designs, three (3) of which have entered Construction Period Services. List completion dates for professional services and/or construction for all projects. If completion dates are not available, provide a status update that includes a brief description of the project, including scope, size, cost, principal elements, special features, and relevance of the example project to this contract. Firm Experience as required by this criterion shall be located in Section F Example Projects. Federal Government CPARS may also be considered, in conjunction.\n\nInclude specialized experience and technical competence with residential healthcare-related designs, including electrical distributions systems and fire alarm systems.\n\nAll projects provided in the SF-330 must involve some effort or contribution from the prime firm (or former firm names as listed in Part II General Qualifications).\nInclude no more than five (5) Government and/or private experience projects completed within the past eight (8) years that best illustrate specialized experience as listed above, with at least 95% of the design completed.\nInclude at least three (3) of these projects having entered Construction Period Services.\n\nFirm s capacity (weighting 15%)\n\nDescribe the firm s ability to accomplish the work in the required time, including existing workload from all private and public clients and awards with similar scope requirements that may limit capacity to perform project work expeditiously.\n\nProvide a list of current contractual obligations from all public and private clients of the firm and/or key personnel with periods of performance extending up to one (1) calendar year from SF330 submission. Provide project title, estimated construction costs (if applicable), and period of performance dates for the contractual obligations.\n\nProvide evidence supporting the firm s ability to perform work in the required time, such as execution of simultaneous task orders with construction costs equal to or greater than this solicitation.\n\nPast performance (weighting 15%)\n\nPast performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with schedules.\n\nOfferors will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with schedules, cost control, and stakeholder/customer satisfaction. Evaluating past performance and experience will include information provided via the Contractor Performance Assessment Reports System (CPARS) for projects listed in Section F of the SF-330 as well as any other projects contained in the database and may include review of information obtained via customer inquiries, other Government databases, and any other relevant other information available to the Government.\n\nPreferred to have past performance with Federal Government agencies.\n\nLocation in the general geographical area of the project and knowledge of the locality of the project (weighting 10%)\n\nProject designated staff shall provide travel times from primary place of work to the Chillicothe VAMC. Project designated staff shall be assigned a score based on the criteria below. SF-330 shall achieve a score based on the average score of project designated staff.\n\nExamples of knowledge of the locality of the project include: knowledge of geographical features, climatic conditions, unusual or unique local construction methods, or previous work on the station.\n\nGreatest preference will be for locations within 1.5-hour travel time of the Chillicothe VA Medical Center.\n\nPreferred to have a physical presence within 3-hour travel time.\n\nConstruction Period Services (weighting 15%)\n\nExperience in Construction Period Services to:\n\nProfessional Field Inspections\n\nReview of Construction Submittals\n\nRFI Support\n\nSupport Construction Contract Changes to include Drafting Statements of Work and Cost Estimates\n\nThe extent to which potential contractors identify and commit to the use of service-disabled Veteran-owned small businesses, Veteran-owned small businesses, and other types of small businesses as subcontractors (weighting 10%).\n\nFirms (Prime and Subcontractor(s)) shall be SBA Certified (aka VetCert) if SDVOSB or VOSB. To be considered, SDVOSB/VOSB firms must be listed in the SBA Certification database at https://search.certifications.sba.gov (see 13 CFR 128).\nAll other small business firms shall be certified by SAM.gov or Fed Data Check.\nEstimated percent of project overall workload shall be designated for each firm (prime and sub). \n\nSDVOSB shall be given greatest preference.\n\nVOSB shall be given great preference.\n\nAll other small businesses to be preferred.\n\nImportant: To ensure a fair and comprehensive evaluation, the AE Evaluation Board requires complete and accurate information for all evaluation factors listed in this announcement. AE firms are strongly encouraged to elaborate on any evaluation factor that may not be fully addressed in Part I - Section A through Section G and Part II of the SF330. Firms should utilize Part I - Section H and/or attach additional sheets as necessary to clearly demonstrate their qualifications for each evaluation factor.\n\nPlease also be mindful of the submission requirements outlined in Paragraph 7 below when preparing your responses.\n\n5. SELECTION PROCESS\nIn accordance with FAR subpart 36.6, submitted SF330s will be evaluated by the AE Evaluation Board based on the evaluation factors identified in this announcement. Following the initial evaluation, if the Board elects to conduct discussions or interviews, at least three of the most highly qualified firms will be selected for further consideration.\nUpon conclusion of discussions, the Board will reassess the qualifications of these firms using the same evaluation factors, taking into account both the original SF330 submission and any additional information provided during discussions. The Board will then recommend the firm determined to be the most highly qualified.\n\n6. LIMITATIONS ON SUBCONTRACTING\nPer VAAR 852.219-75, VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction (Deviation):\nThe prime contractor may not pay more than 50% of the total contract amount to firms that are not certified SDVOSBs or VOSBs.\nWork subcontracted to similarly situated SDVOSB/VOSB firms counts toward the 50% requirement.\nOther Direct Costs (ODCs) may be excluded if not central to the acquisition.\n\n7. SUBMISSION INSTRUCTIONS\nInterested and eligible firms must submit their SF330 packages as follows:\nSubmission Deadline: December 9, 2025, by 10:00 AM (Local Time)\nSubmission Method: Email only\nRecipient: Matthew Curtis, Contract Specialist\nEmail: matthew.curtis1@va.gov\nLate submissions will not be accepted. A submission is considered late if received after the specified date and time.\nEach submission must include:\nOne (1) original SF330, Parts I and II, including all consultants\nPart I, Section H must include:\nAn organizational chart of the prime firm (excluding consultants)\nA Design Quality Management Plan\nPage Limitation: SF330 submissions must not exceed 35 total pages (8.5 x 11 ), excluding SF330 Part II and Past Performance documentation (e.g., CPARS reports).\nNote: Information incorporated by reference is not permitted.\nThe SF330 form is available at:\nhttps://www.gsa.gov/forms-library/architect-engineer-qualifications \n\n8. ADDITIONAL INFORMATION\nFaxed or telephone responses will not be accepted.\nNo additional solicitation documents or project scope information are available.\nAll inquiries must be submitted via email to matthew.curtis1@va.gov.\nTelephone inquiries will not be entertained.\n\n9. POINT OF CONTACT\nName: Matthew Curtis\nTitle: Contract Specialist\nEmail: matthew.curtis1@va.gov\n\n\n"}