H399--MT Third Party Elevator Inspection - SDVOSB Set Aside -

Description

{"description":" \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n5. PROJECT NUMBER (if applicable)\nCODE\n7. ADMINISTERED BY\n2. AMENDMENT/MODIFICATION NUMBER\nCODE\n6. ISSUED BY\n8. NAME AND ADDRESS OF CONTRACTOR\n4. REQUISITION/PURCHASE REQ. NUMBER\n3. EFFECTIVE DATE\n9A. AMENDMENT OF SOLICITATION NUMBER\n9B. DATED\nPAGE OF PAGES\n10A. MODIFICATION OF CONTRACT/ORDER NUMBER\n10B. DATED\nBPA NO.\n1. CONTRACT ID CODE\nFACILITY CODE\nCODE\nOffers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:\nThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers\nE. IMPORTANT:\nis extended,\n(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the\noffer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR\nACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY\nis not extended.\n12. ACCOUNTING AND APPROPRIATION DATA\n(REV. 11/2016)\nis required to sign this document and return ___________ copies to the issuing office.\nis not,\nA. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.\n15C. DATE SIGNED\nB. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES \nSET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).\nRESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter\nor electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to\nthe opening hour and date specified.\nC. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:\nD. OTHER\nContractor\n16C. DATE SIGNED\n14. DESCRIPTION OF AMENDMENT/MODIFICATION\n16B. UNITED STATES OF AMERICA\nExcept as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.\n15A. NAME AND TITLE OF SIGNER\n16A. NAME AND TITLE OF CONTRACTING OFFICER\n15B. CONTRACTOR/OFFEROR\nSTANDARD FORM 30 \nPREVIOUS EDITION NOT USABLE\nPrescribed by GSA - FAR (48 CFR) 53.243\n(Type or print)\n(Type or print)\n(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)\n(Number, street, county, State and ZIP Code)\n(If other than Item 6)\n(Specify type of modification and authority)\n(such as changes in paying office, appropriation date, etc.)\n(If required)\n(SEE ITEM 11)\n(SEE ITEM 13)\n(X)\nCHECK\nONE\n13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,\nIT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.\n11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS\nAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT\n(Signature of person authorized to sign)\n(Signature of Contracting Officer)\n\n1\n3\n\n\n0001\n12-10-2025\n\n\n\n\n36C259\nDepartment of Veterans Affairs\nNetwork Contracting Office\nNCO 19\n6162 South Willow Drive, Suite 300\nGreenwood Village CO 80111\n\n\n36C259\nDepartment of Veterans Affairs\nNetwork Contracting Office\nNCO 19\n6162 South Willow Drive, Suite 300\nGreenwood Village CO 80111\nTo all Offerors/Bidders\n\n\n\n\n\n\n \n\n\n\n\n36C25926Q0080\n\n \n\n\n\nX\n\nX\n\nX\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\nX\n1\nThe purpose of this amendment is to post the answers to questions received. Please see the attached.\n \n \n \n \n \n \n \n \n \n\n\n\n\n\n\n\n\n\nPage 3 of 3\n36C25926Q0080 Questions and Answers\nI see that a schedule is included as part of the submission; however, the SOW itself does not identify the specific months in which the annual and semi-annual inspections are to be performed. Could you please clarify or update the SOW to reflect these required inspection months? \n\nGovernment Response: The facility is currently past due, due to the previous inspector being non-responsive. Therefore, the first annual inspection under this contract should be scheduled within 6-8 weeks of award with the semi-annual inspection to be performed 24-28 weeks later. All subsequent annual and semi-annual inspections for option years under this contract shall be performed within the same calendar month as the corresponding inspection from the base year of the contract.\nThe 5 year load test, included in the base year of the contract, is not past due and can be coordinated at the convenience of the third party elevator inspection company and the elevator service and maintenance contractor to take place at the time of either the annual or the semi-annual inspection.\n\n\nThe PWS states that All inspectors shall hold current National Association of Elevator Safety Authority (NAESA) certification and membership. We would like to kindly request clarification on this requirement: must the on-site inspectors themselves hold the NAESA certification, or would having a NAESA-certified vendor/company be sufficient to meet the requirement?\n\nGovernment Response: Yes, the on-site inspector performing the work must be licensed/certified as an elevator inspector to verify induvial competence for the work being performed.\n\nIn review of the solicitation under Scope of Work section 3.0 Inspections. The paragraph reads as follows. The contractor shall execute annual inspections with the assistance of an accompanying third-party elevator service and maintenance contract in the presence of the COR.\n\nIs the VA looking for a contractor that serves as both a third part inspector and a maintenance provider?\nIn the commercial world, this is in conflict with the purpose of the two roles. Typically, a third party elevator inspection company inspects the work of the elevator maintenance provider. Who within the VA, at this time, maintains the elevators listed and repairs the elevators when broken? \nGovernment Response: NO, The VA currently has a maintenance and repair service contract. That contract includes support for the third-party inspections which must be coordinated between the two vendors but the vendors are to be independent of each other and both report to the VA. In the past, the vendor who has performed our inspections was not willing to operate the elevators for the inspection. The requirement as written is based on this. The maintenance contractor technicians would operate the elevator per the direction of the inspector and the inspector would make notes for the report submitted to the VA.\nIn the commercial world, this is in conflict with the purpose of the two roles. Agreed. That is why we are soliciting a third-party inspection contract separate from the existing service and repair contract. Typically, a third party elevator inspection company inspects the work of the elevator maintenance provider. Who within the VA, at this time, maintains the elevators listed and repairs the elevators when broken? There is not an employee of the VA that maintains and repairs the elevators. This work is accomplished by a service contract which is already in place. When the inspection contract is awarded, the contact information for the repair contractor will be shared to facilitate coordination of work.\n\n\n\n\n\n\n"} Solicitation Number: 36C25926Q0080 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 541350 Classification Code: H399 Response Deadline: 2025-12-12T13:00:00-07:00 Office Address: Greenwood Village, CO POC: Jessica.Lottman@va.gov, Jessica.Lottman@va.gov, 303-712-5754 {"description":" \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n5. PROJECT NUMBER (if applicable)\nCODE\n7. ADMINISTERED BY\n2. AMENDMENT/MODIFICATION NUMBER\nCODE\n6. ISSUED BY\n8. NAME AND ADDRESS OF CONTRACTOR\n4. REQUISITION/PURCHASE REQ. NUMBER\n3. EFFECTIVE DATE\n9A. AMENDMENT OF SOLICITATION NUMBER\n9B. DATED\nPAGE OF PAGES\n10A. MODIFICATION OF CONTRACT/ORDER NUMBER\n10B. DATED\nBPA NO.\n1. CONTRACT ID CODE\nFACILITY CODE\nCODE\nOffers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:\nThe above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers\nE. IMPORTANT:\nis extended,\n(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the\noffer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR\nACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY\nis not extended.\n12. ACCOUNTING AND APPROPRIATION DATA\n(REV. 11/2016)\nis required to sign this document and return ___________ copies to the issuing office.\nis not,\nA. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.\n15C. DATE SIGNED\nB. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES \nSET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).\nRESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter\nor electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to\nthe opening hour and date specified.\nC. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:\nD. OTHER\nContractor\n16C. DATE SIGNED\n14. DESCRIPTION OF AMENDMENT/MODIFICATION\n16B. UNITED STATES OF AMERICA\nExcept as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.\n15A. NAME AND TITLE OF SIGNER\n16A. NAME AND TITLE OF CONTRACTING OFFICER\n15B. CONTRACTOR/OFFEROR\nSTANDARD FORM 30 \nPREVIOUS EDITION NOT USABLE\nPrescribed by GSA - FAR (48 CFR) 53.243\n(Type or print)\n(Type or print)\n(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)\n(Number, street, county, State and ZIP Code)\n(If other than Item 6)\n(Specify type of modification and authority)\n(such as changes in paying office, appropriation date, etc.)\n(If required)\n(SEE ITEM 11)\n(SEE ITEM 13)\n(X)\nCHECK\nONE\n13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,\nIT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.\n11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS\nAMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT\n(Signature of person authorized to sign)\n(Signature of Contracting Officer)\n\n1\n3\n\n\n0001\n12-10-2025\n\n\n\n\n36C259\nDepartment of Veterans Affairs\nNetwork Contracting Office\nNCO 19\n6162 South Willow Drive, Suite 300\nGreenwood Village CO 80111\n\n\n36C259\nDepartment of Veterans Affairs\nNetwork Contracting Office\nNCO 19\n6162 South Willow Drive, Suite 300\nGreenwood Village CO 80111\nTo all Offerors/Bidders\n\n\n\n\n\n\n \n\n\n\n\n36C25926Q0080\n\n \n\n\n\nX\n\nX\n\nX\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\nX\n1\nThe purpose of this amendment is to post the answers to questions received. Please see the attached.\n \n \n \n \n \n \n \n \n \n\n\n\n\n\n\n\n\n\nPage 3 of 3\n36C25926Q0080 Questions and Answers\nI see that a schedule is included as part of the submission; however, the SOW itself does not identify the specific months in which the annual and semi-annual inspections are to be performed. Could you please clarify or update the SOW to reflect these required inspection months? \n\nGovernment Response: The facility is currently past due, due to the previous inspector being non-responsive. Therefore, the first annual inspection under this contract should be scheduled within 6-8 weeks of award with the semi-annual inspection to be performed 24-28 weeks later. All subsequent annual and semi-annual inspections for option years under this contract shall be performed within the same calendar month as the corresponding inspection from the base year of the contract.\nThe 5 year load test, included in the base year of the contract, is not past due and can be coordinated at the convenience of the third party elevator inspection company and the elevator service and maintenance contractor to take place at the time of either the annual or the semi-annual inspection.\n\n\nThe PWS states that All inspectors shall hold current National Association of Elevator Safety Authority (NAESA) certification and membership. We would like to kindly request clarification on this requirement: must the on-site inspectors themselves hold the NAESA certification, or would having a NAESA-certified vendor/company be sufficient to meet the requirement?\n\nGovernment Response: Yes, the on-site inspector performing the work must be licensed/certified as an elevator inspector to verify induvial competence for the work being performed.\n\nIn review of the solicitation under Scope of Work section 3.0 Inspections. The paragraph reads as follows. The contractor shall execute annual inspections with the assistance of an accompanying third-party elevator service and maintenance contract in the presence of the COR.\n\nIs the VA looking for a contractor that serves as both a third part inspector and a maintenance provider?\nIn the commercial world, this is in conflict with the purpose of the two roles. Typically, a third party elevator inspection company inspects the work of the elevator maintenance provider. Who within the VA, at this time, maintains the elevators listed and repairs the elevators when broken? \nGovernment Response: NO, The VA currently has a maintenance and repair service contract. That contract includes support for the third-party inspections which must be coordinated between the two vendors but the vendors are to be independent of each other and both report to the VA. In the past, the vendor who has performed our inspections was not willing to operate the elevators for the inspection. The requirement as written is based on this. The maintenance contractor technicians would operate the elevator per the direction of the inspector and the inspector would make notes for the report submitted to the VA.\nIn the commercial world, this is in conflict with the purpose of the two roles. Agreed. That is why we are soliciting a third-party inspection contract separate from the existing service and repair contract. Typically, a third party elevator inspection company inspects the work of the elevator maintenance provider. Who within the VA, at this time, maintains the elevators listed and repairs the elevators when broken? There is not an employee of the VA that maintains and repairs the elevators. This work is accomplished by a service contract which is already in place. When the inspection contract is awarded, the contact information for the repair contractor will be shared to facilitate coordination of work.\n\n\n\n\n\n\n"}