4110--Top Freezer Refrigerator

Description

{"description":"THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.\n\nSUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).\n\nDISCLAIMER\nThis RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nSOURCES SOUGHT/RFI DESCRIPTION\nThis is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 333415 (size standard of 1,250 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. \n\nThe Department of Veterans Affairs (VA) is seeking sources capable of providing Top Freezer Refrigerator and Under-Counter Refrigerator and Freezer.\n\nThe list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. \n\nStatement of Work (SOW)\n\nScope:\nVA Prescott Healthcare System Logistic Service is looking for a contractor to provide Top Freezer Refrigerators and Under-Counter Refrigerator/Freezer units brand name or equal that meets or exceed the physical, functional, and performance of listed salient characteristics under this Statement of Work. The equipment features are essential to the technical requirements to meet the needs of the Government. Shipping cost must be included in the unit cost this is FOB Destination.\n\nPlace of Performance:\nVA Prescott Healthcare System\n500 N. State Highway 89,\nWarehouse, BLDG 165,\nPrescott, AZ 86313\n\nPeriod of Performance:\nAll deliverables must be delivered 3 months After Receipt of Order (ARO)\n\nDeliverables:\nCLIN\nItem Description\nQty\nUOM\n0001\nRefrigerator/Freezer Whirlpool Model WRT549SZDW or equivalent top freezer refrigerator\n40\nEA\n0002\nUnder-Counter Refrigerator/Freezer Summit Model ALRF48 or equivalent Built-In Refrigerator-Freezer\n2\nEA\n\nNOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is offeror s responsibility to demonstrate its offer meeting the salient physical and functional characteristics included in this solicitation. If the offer does NOT demonstrate, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested.\n\nSalient Characteristics:\nAll equivalent models must meet or exceed following salient characteristics.\n\nCLIN 0001: Whirlpool Refrigerator/Freezer Model: WRT549SZDW or equivalent top freezer refrigerator\nMust be a top freezer and bottom refrigerator design\nRefrigerator Capacity must be a minimum of 14 Cu. Ft. Freezer capacity must be a minimum of 5 Cu. Ft. Total Capacity must be a minimum of 19 Cu. Ft.\nDimensions must not exceed: 29 3/4 Inch width x 34 1/2 Inch depth x 65 7/8 Inch height due to space constraints\nMust be ADA compliant\nMust have lighting inside the refrigerator and freezer\nMust come with a minimum of two adjustable glass shelves\nMust come with a minimum of three clear adjustable door bins\nMust come with a minimum of two clear crispers\nMust be Energy Star Certified to conserve energy\nMust meet Electrical: 115 Volt / 60 Hz\n\nCLIN 0002: Summit Model ALRF48 or equivalent under-counter refrigerator/freezer \nMust be ADA Compliant\nDimensions must not exceed: 32 height x 19.75 width x 22.5 depth due to space constraints\nMust have a minimum of 2.68 cu. ft.\nMust have lighting inside.\nMust have a minimum of three removable door racks\nMust have a minimum of three adjustable glass shelves\nMust have a minimum of one slide drawer\n\nDelivery Requirements\nThe contractor shall coordinate delivery schedule with NAVAHCS staff to minimize disruption.\n1st shipment of 15 units of top freezer refrigerator and 2 units of under-counter refrigerator/freezer\n2nd shipment of 15 units of top freezer refrigerator 2 weeks after 1st shipment\n3rd shipment of 10 units of top freezer refrigerator 2 weeks after 2nd shipment\nThe contractor shall ensure proper packaging and handling to prevent damage during transit.\n\nAcceptance Criteria\nUnits must be inspected upon delivery for compliance with specifications.\nAny damaged or non-compliant units shall be replaced at no additional cost to the Government.\n\nIf your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n\nSubmit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. \nPlease review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.\nPlease indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.\nIs your company considered small under the NAICS code identified in this RFI?\nAre you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW?\nIf you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).\nIf you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.\nLimitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? \nAre the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?\nNon-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? \nPlease indicate whether your product conforms to the requirements of the Buy American Act?\nWhat is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.\nWhat is estimated life span of your solution? What support/services does that entail?\nDoes your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.\nDoes your organization offer a leasing solution? Please elaborate.\nDoes your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).\nIf you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.\nGeneral pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.\nPlease provide your SAM.gov Unique Entity ID/Cage Code number.\n\nResponses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, February 20, 2026, by 10AM Pacific Local Time. \n\nAll responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement. \n\n\n"} Solicitation Number: 36C26226Q0372 Type: Sources Sought Base Type: Sources Sought NAICS: 333415 Classification Code: 4110 Response Deadline: 2026-02-20T10:00:00-08:00 Office Address: Gilbert, AZ Place of Performance: Prescott, Arizona, 86313 POC: Hestia Sim, Hestia.Sim@va.gov {"description":"THIS REQUEST FOR INFORMATION (RFI) / SOURCES SOUGHT NOTICE IS ISSUED SOLELY FOR INFORMATION AND PLANNING PURPOSES. THIS IS NOT A SOLICITATION.\n\nSUBMISSION OF INFORMATION ABOUT PRICING, DELIVERY, THE MARKET, AND CAPABILITIES IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI FOR PLANNING PURPOSES IN ACCORDANCE WITH (IAW) FAR 15.201(e).\n\nDISCLAIMER\nThis RFI is issued solely for information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. IAW FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nSOURCES SOUGHT/RFI DESCRIPTION\nThis is NOT a solicitation announcement. This is a Sources Sought Notice / RFI only. The purpose of this Sources Sought Notice / RFI is to gain information about potential qualified sources and their size classification relative to NAICS 333415 (size standard of 1,250 Employees). Responses to this Sources Sought Notice / RFI will be used by the Government to make appropriate acquisition decisions. After review of the responses to this Sources Sought Notice / RFI, further RFIs and/or a solicitation or other announcements may be published. \n\nThe Department of Veterans Affairs (VA) is seeking sources capable of providing Top Freezer Refrigerator and Under-Counter Refrigerator and Freezer.\n\nThe list of DRAFT characteristics is intended to be descriptive, not restrictive, of the supplies/services that are required. \n\nStatement of Work (SOW)\n\nScope:\nVA Prescott Healthcare System Logistic Service is looking for a contractor to provide Top Freezer Refrigerators and Under-Counter Refrigerator/Freezer units brand name or equal that meets or exceed the physical, functional, and performance of listed salient characteristics under this Statement of Work. The equipment features are essential to the technical requirements to meet the needs of the Government. Shipping cost must be included in the unit cost this is FOB Destination.\n\nPlace of Performance:\nVA Prescott Healthcare System\n500 N. State Highway 89,\nWarehouse, BLDG 165,\nPrescott, AZ 86313\n\nPeriod of Performance:\nAll deliverables must be delivered 3 months After Receipt of Order (ARO)\n\nDeliverables:\nCLIN\nItem Description\nQty\nUOM\n0001\nRefrigerator/Freezer Whirlpool Model WRT549SZDW or equivalent top freezer refrigerator\n40\nEA\n0002\nUnder-Counter Refrigerator/Freezer Summit Model ALRF48 or equivalent Built-In Refrigerator-Freezer\n2\nEA\n\nNOTE: Potential offers must be aware that the items being acquired are procured as Brand Name or Equal. For those items that are or equal , a description of the salient characteristics is outlined below. It is offeror s responsibility to demonstrate its offer meeting the salient physical and functional characteristics included in this solicitation. If the offer does NOT demonstrate, the offer will be considered non-responsive. The interested parties bear full responsibility to ensure their submission demonstrates to the government that they can satisfy the requirement by providing the brand name or equal to the supplies being requested.\n\nSalient Characteristics:\nAll equivalent models must meet or exceed following salient characteristics.\n\nCLIN 0001: Whirlpool Refrigerator/Freezer Model: WRT549SZDW or equivalent top freezer refrigerator\nMust be a top freezer and bottom refrigerator design\nRefrigerator Capacity must be a minimum of 14 Cu. Ft. Freezer capacity must be a minimum of 5 Cu. Ft. Total Capacity must be a minimum of 19 Cu. Ft.\nDimensions must not exceed: 29 3/4 Inch width x 34 1/2 Inch depth x 65 7/8 Inch height due to space constraints\nMust be ADA compliant\nMust have lighting inside the refrigerator and freezer\nMust come with a minimum of two adjustable glass shelves\nMust come with a minimum of three clear adjustable door bins\nMust come with a minimum of two clear crispers\nMust be Energy Star Certified to conserve energy\nMust meet Electrical: 115 Volt / 60 Hz\n\nCLIN 0002: Summit Model ALRF48 or equivalent under-counter refrigerator/freezer \nMust be ADA Compliant\nDimensions must not exceed: 32 height x 19.75 width x 22.5 depth due to space constraints\nMust have a minimum of 2.68 cu. ft.\nMust have lighting inside.\nMust have a minimum of three removable door racks\nMust have a minimum of three adjustable glass shelves\nMust have a minimum of one slide drawer\n\nDelivery Requirements\nThe contractor shall coordinate delivery schedule with NAVAHCS staff to minimize disruption.\n1st shipment of 15 units of top freezer refrigerator and 2 units of under-counter refrigerator/freezer\n2nd shipment of 15 units of top freezer refrigerator 2 weeks after 1st shipment\n3rd shipment of 10 units of top freezer refrigerator 2 weeks after 2nd shipment\nThe contractor shall ensure proper packaging and handling to prevent damage during transit.\n\nAcceptance Criteria\nUnits must be inspected upon delivery for compliance with specifications.\nAny damaged or non-compliant units shall be replaced at no additional cost to the Government.\n\nIf your company is interested and capable of providing the required supplies/services, please provide the information indicated below. Response to this notice should include company name, address, point of contact, size of business pursuant to the following questions: \n\nSubmit your capabilities statement illustrating how your organization can/cannot meet the list of SOW requirements. For instances where your company cannot meet the SOW requirement(s), please explain. For instances where your company can meet the SOW requirement(s), please show how your company meets/exceeds each requirement. \nPlease review the list of SOW requirements and provide any additional feedback or suggestions. If none, please reply as N/A.\nPlease indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran-Owned Small Business (SDVOSB), Veteran-Owned Small Business (VOSB), HUBZone, Woman Owned Small Business (WOSB), Large Business, etc.\nIs your company considered small under the NAICS code identified in this RFI?\nAre you the manufacturer, authorized distributor, and/or can your company provide a solution to the required supplies/services described in the list of SOW?\nIf you are a large business, do you have any designated/authorized distributors? If so, please provide their company name, telephone, point of contact and size status (if available).\nIf you re a small business and you are an authorized distributor/reseller for the items identified above, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified.\nLimitations on Subcontracting: How does your business ensure compliance with the limitations on subcontracting as outlined in 13 CFR § 125.6? \nAre the items you are identifying/providing considered Commercial of the Shelf (COTS) items as defined in FAR Part 2.101 under commercial items?\nNon-Manufacturer Rule: If applicable, can you confirm your business complies with the Non-Manufacturer rule? Specifically, does your company: Provide a product from a small business manufacturer or processor? Not exceed 500 employees? Primarily engage in the retail or wholesale trade and normally sell the type of item being supplied? Take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? \nPlease indicate whether your product conforms to the requirements of the Buy American Act?\nWhat is your lead time to deliver a single unit with all components? Is there scale in lead time with greater quantities? Please elaborate.\nWhat is estimated life span of your solution? What support/services does that entail?\nDoes your proposed equipment have FDA clearance? Please specify what FDA clearance(s) have been obtained.\nDoes your organization offer a leasing solution? Please elaborate.\nDoes your company have a Federal Supply Schedule (FSS) GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract? If so, please provide the contract number(s).\nIf you are an FSS GSA/NAC/SAC/BPA/NASA SEWP or any other Federal Government contract holder, are all the items/solutions you are providing information about available on your schedule/contract? Please state if all or some items are available on the contract.\nGeneral pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award.\nPlease provide your SAM.gov Unique Entity ID/Cage Code number.\n\nResponses to this notice shall be submitted via email to Hestia.Sim@va.gov. Telephone responses will not be accepted. Responses must be received no later than Friday, February 20, 2026, by 10AM Pacific Local Time. \n\nAll responses to this Sources Sought/RFI will be used for planning purposes only. Responses to this Sources Sought Notice / RFI are not considered a request to be added to a prospective bidders list or to receive a copy of the solicitation. If further RFIs and/or a solicitation or other announcement is issued as a result of the information provided from this RFI, all interested parties must respond to the specific posting separately IAW the specifications of that announcement. \n\n\n"}