S207--Bed Bug Eradication Services for VA Facilities | MRN VAMC

Description

{"description":"\n\nPage 1 of \n\nPage 1 of \nSources Sought Notice | Bed Bug Eradication Services for VA Facilities under Marion VAMC\nMarion VA Medical Center, 2401 West Main St., Marion, IL 62959-1188\n\nThis Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.\n\nThe information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.\n\nThe purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below.\nThe Department of Veterans Affairs, Network Contracting Office (NCO) 15 located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide a base year Bed Bug Eradication Services for VA Facilities under Marion VAMC with the possibility of four (4) option years in support of the Marion VA Medical Center, 2401 West Main St., Marion, IL 62959-1188. The NAICS code for this service is 561710 (Exterminating and Pest Control Services), with a business size standard of $17.5 Million.\n\nDocumentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity Identification Number (UEI) (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n\nImportant information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) are being sought based on the Veterans Administration requirement with Public Law 109-461, Vets First Contracting Program. However, if response by SDVOSB or VOSB firms proves inadequate, an alternate set-aside or full and open competitive solicitation may result.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located on the web at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veteran Small Business Certification (VetCert) Registry located at https://certifications.sba.gov/. All interested Offerors shall submit a Capabilities Statement and SAM UEI by e-mail referencing 36C25526Q0142_Bed Bug Eradication Services for VA Facilities under Marion VAMC_SS in the subject line to Aubrey.Visocsky@va.gov. All information submissions should be received no later than 11:00 pm Central on January 12, 2026. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.\n \nPerformance Work Statement (PWS)\nBed Bug Eradication Services for VA Facilities\nMarion VA Medical Center\nMarion, IL 62959\n\nPURPOSE/OBJECTIVE:\n\nThe contractor shall provide all supervision, management, laboratory testing, tools, supplies, equipment, transportation, licenses, certifications, reports and labor to provide eradication services for inspection and treatment of bed bugs only, at the 10 Community Based Outpatient Centers and the Evansville Indiana, VA Health Care Center, listed below on attachment A. These facilities total 11 each and fall under the Marion VA Medical Center, 2401 West Main Street, Marion, IL 62959. \n\nInspection and/or treatment will occur on a needed basis, at a competitive firm, fixed price for each service/visit. The Contractor shall employ the latest technology to eradicate bed bug infestation applicable to medical care facilities. The implementation of this IPM service shall be done in a manner that ensures the health and general well-being of patients, staff, and visitors.\nUpon notice of required treatment, contractor shall be able to respond verbally for treatment verification within 4 (four) hours and provide inspection and/or treatment on corresponding location within 24 (twenty-four) hours. Reasonable exceptions will be made for cases such as adverse weather or restriction of access by the Medical Center that are beyond a contractor s direct control.\n\nCONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER REQUIREMENTS: \n\nThe following requirements/stipulations are mandatory for contractors/contractor personnel (i.e. Inspectors, Chemical Applicators, and/or Technicians).\n\nContractor shall be appropriately licensed and permitted in the State of Illinois, Indiana and Kentucky to perform pest control services. (Only EPA and State of Illinois, Indiana and Kentucky Department of Agriculture approved pesticides, and equipment shall be used during the performance of services).\nThe contractor and personnel assigned to this contract shall be certified, licensed, and permitted to use pesticides for each given State (to include having current knowledge and recent experience in the commercial application of pest control treatments and execution of pest control services). \nBasic proficiency in speaking and writing English.\nWhile on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specifies the company they are working for.\nContractor will ensure that employees assigned to this service contract have had a general background check. Employees that cannot meet security and clearance requirements shall not be allowed to perform work under this contract.\nIt is the responsibility of the contractor to park in the appropriate designated parking areas while on site. Parking arrangements shall be coordinated between the government and contractor at the beginning of the performance period before work begins. (The medical facility/government will not/does not validate or make reimbursement for parking violations for contractor personnel under any circumstances). \nThe Contractor shall provide current labels and Safety Data Sheets (MSDS/SDS) of all pesticides to be used and their application, along with equipment used to apply.\nAdditional SDS shall be provided anytime a new pesticide is used or an updated SDS is provided to the Pest Control Operator.\nCertification document for each contractor personnel applying and/or treatment of pesticides. Certification updated as needed (i.e. new personnel, certification/license renewal, etc.).\n\nSITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS):\nCertification required for all applicators is Industrial, Institutional, Structural, and Health Related certificate acceptable to the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry.\nThe vendor firm must hold a General Pest and Rodent Control License issue by the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry.\nTechnicians used who are not certified will have the appropriate Technician's Card issued by the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry. Evidence of such card for technicians will be provided.\nComply with the pest control operations for the State of Illinois, Indiana and Kentucky.\nThe IPM plan shall comply will all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications, DoD 4150.7, DoD Pest Management Program, 22 April 1996, and AFPD 32-1053, Pest Management Program, 1 April 1999.\n\nSERVICE PERFORMANCE CONSTRAINTS: \nThe Contractor shall observe all safety precautions throughout the performance of this contract.\nAll work shall comply with the applicable requirements of Title 29 Code of Federal Regulations (CFR) 1910, 29 CFR 1926, and 40 CFR\nThe Contractor shall provide pest control services that do not adversely affect patients and employee health or productivity during the regular hours of operation in buildings.\nAll work shall comply with applicable Federal, State, and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.\nAdhere to the requirements for entering restricted areas. Contractor shall contact facility staff prior to going into these areas.\nThe contractor shall determine the need for and provide any personal protective items required for the safe performance of work.\nProtective clothing, equipment, and devices shall, as a minimum, conform to United States (U.S.) Occupational Safety and Health Administration (OSHA) standards for the products being used.\nContractor shall adhere to all isolation precaution requirements, when need arise to perform service in patient care areas.\nContractor shall not store or mix pesticides on Veterans Administration (VA) property.\n\nWORK HOURS: \nEven though the service will be on an as-needed basis, work will still be performed within the operating hours of the facilities. Normal business hours for every location listed in attachment A are 8 AM to 4:30 PM.\n\nPERFORMANCE PERIOD: \nThe expected Period of Performance for this contract is a base year (of 12 months) and (4), 12-month ordering periods. Ordering Period renewals may or may not be exercised (based on needs of and at the discretion of) the U.S. Government. The actual performance period shall be established at the time of contract award.\n\nTYPE OF CONTRACT: \nThe Government contemplates the award of a Firm Fixed Price IDIQ for this requirement. \n\nINTERFERENCE TO NORMAL FUNCTION: \nContractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.\n\nSCOPE OF CONTRACT AND CONTRACT MODIFICATIONS: \nThe final contract will stipulate the responsibilities of the contractor and/or the government. The contractor and the government are required to adhere to the scope of the finalized contract. Any and all modifications shall be initiated and approved by the contracting officer. The contractor shall not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified). \n\nINVOICES: \nContractor shall submit invoices monthly for services performed under the contract during the month. Only one payment per month will be made for payment of services. \nAttachment A (PWS) Locations \n\nEvansville VA Health Care Center\n6211 East Waterford Boulevard\nEvansville, IN 47715-2869\nMain phone: 812-465-6202\n\nCarbondale VA CBOC\n1130 East Walnut St.\nCarbondale, IL 62901-5007\nMain phone: 618-351-1031\n\nEffingham VA CBOC\n1011 Ford Avenue\nEffingham, IL 62401-1701\nMain phone: 217-347-7600\n\nHarrisburg VA CBOC\n608 Rollie Moore Drive\nHarrisburg, IL 62946-2344\nMain phone: 618-252-6150\n\nHeartland Street Primary Care Clinic\n3403 Heartland Street\nMarion, IL 62959-6393\nMain phone: 618-993-7734, ext. 182001\n\nMadisonville VA CBOC\n99 Stagecoach Road\nMadisonville, KY 42431-8009\nMain phone: 270-326-3600\n\nMayfield VA CBOC\n1253 Paris Road, Suite A\nMayfield, KY 42066-4989\nMain phone: 270-247-2455\n\nMount Vernon VA CBOC\n4000 South Water Tower Place\nMount Vernon, IL 62864-2079\nMain phone: 618-246-2910\n\nOwensboro VA CBOC\n2060 East Parrish Avenue\nOwensboro, KY 42303-1435\nMain phone: 270-684-5034\n\nPaducah VA CBOC\n2620 Perkins Creek Drive\nPaducah, KY 42001-7494\nMain phone: 270-444-8465\n\nVincennes VA CBOC\n1813 Willow St., Suite 6A\nVincennes, IN 47591-4205\nMain phone: 812-882-0894\n"} Solicitation Number: 36C25526Q0142 Type: Sources Sought Base Type: Sources Sought NAICS: 561710 Classification Code: S207 Response Deadline: 2026-01-12T23:00:00-06:00 Office Address: LEAVENWORTH, KS Place of Performance: Marion, Illinois, 62959-1188 POC: Aubrey Visocsky, Aubrey.Visocsky@va.gov, 913-946-1992 {"description":"\n\nPage 1 of \n\nPage 1 of \nSources Sought Notice | Bed Bug Eradication Services for VA Facilities under Marion VAMC\nMarion VA Medical Center, 2401 West Main St., Marion, IL 62959-1188\n\nThis Sources Sought Notice is for planning purposes only and shall not be considered as an invitation for bid, request for quotation, request for proposal, or as an obligation on the part of the Government to acquire any products or services. Your response to this Sources Sought Notice will be treated as information only. No entitlement to payment of direct or indirect costs or charges by the Government will arise as a result of contractor submission of responses to this announcement or the Government use of such information. This request does not constitute a solicitation for proposals or the authority to enter into negotiations to award a contract. No funds have been authorized, appropriated, or received for this effort.\n\nThe information provided may be used by the Department of Veterans Affairs in developing its acquisition approach, statement of work/statement of objectives and performance specifications. Interested parties are responsible for adequately marking proprietary or competition sensitive information contained in their response. The Government does not intend to award a contract on the basis of this Sources Sought Notice or to otherwise pay for the information submitted in response to this Sources Sought Notice.\n\nThe purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service-Disabled Veteran Owned Small Businesses, Veteran Owned Small Businesses, 8(a), HUBZone and other Small Businesses interested and capable of providing the services described below.\nThe Department of Veterans Affairs, Network Contracting Office (NCO) 15 located at 3450 South 4th Street, Leavenworth, KS, 66048-5055 is seeking a potential qualified contractor to provide a base year Bed Bug Eradication Services for VA Facilities under Marion VAMC with the possibility of four (4) option years in support of the Marion VA Medical Center, 2401 West Main St., Marion, IL 62959-1188. The NAICS code for this service is 561710 (Exterminating and Pest Control Services), with a business size standard of $17.5 Million.\n\nDocumentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition. Responses to this notice shall include the following: (a) company name (b) address (c) point of contact (d) phone, fax, and email (e) Unique Entity Identification Number (UEI) (f) Cage Code (g) Tax ID Number (h) Type of small business, e.g. Services Disabled Veteran Owned small Business, Veteran-owned small business, 8(a), HUBZone, Women Owned Small Business, Small disadvantaged business, or Small Business HUBZone business and (i) must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.\n\nImportant information: The Government is not obligated to, nor will it pay for or reimburse any costs associated with responding to this sources sought synopsis request. This notice shall not be construed as a commitment by the Government to issue a solicitation or ultimately award a contract, nor does it restrict the Government to a particular acquisition approach. The Government will in no way be bound to this information if any solicitation is issued. Currently a total set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSBs) and Veteran Owned Small Businesses (VOSBs) are being sought based on the Veterans Administration requirement with Public Law 109-461, Vets First Contracting Program. However, if response by SDVOSB or VOSB firms proves inadequate, an alternate set-aside or full and open competitive solicitation may result.\n\nNotice to potential offerors: All offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) located on the web at www.sam.gov. Additionally, all Service-Disabled Veteran Owned Businesses or Veteran Owned Businesses who respond to a solicitation on this project must be registered with the Department of Veterans Affairs Center for Veteran Small Business Certification (VetCert) Registry located at https://certifications.sba.gov/. All interested Offerors shall submit a Capabilities Statement and SAM UEI by e-mail referencing 36C25526Q0142_Bed Bug Eradication Services for VA Facilities under Marion VAMC_SS in the subject line to Aubrey.Visocsky@va.gov. All information submissions should be received no later than 11:00 pm Central on January 12, 2026. After review of the responses to this announcement, the Government intends to proceed with the acquisition and a subsequent solicitation will be published.\n \nPerformance Work Statement (PWS)\nBed Bug Eradication Services for VA Facilities\nMarion VA Medical Center\nMarion, IL 62959\n\nPURPOSE/OBJECTIVE:\n\nThe contractor shall provide all supervision, management, laboratory testing, tools, supplies, equipment, transportation, licenses, certifications, reports and labor to provide eradication services for inspection and treatment of bed bugs only, at the 10 Community Based Outpatient Centers and the Evansville Indiana, VA Health Care Center, listed below on attachment A. These facilities total 11 each and fall under the Marion VA Medical Center, 2401 West Main Street, Marion, IL 62959. \n\nInspection and/or treatment will occur on a needed basis, at a competitive firm, fixed price for each service/visit. The Contractor shall employ the latest technology to eradicate bed bug infestation applicable to medical care facilities. The implementation of this IPM service shall be done in a manner that ensures the health and general well-being of patients, staff, and visitors.\nUpon notice of required treatment, contractor shall be able to respond verbally for treatment verification within 4 (four) hours and provide inspection and/or treatment on corresponding location within 24 (twenty-four) hours. Reasonable exceptions will be made for cases such as adverse weather or restriction of access by the Medical Center that are beyond a contractor s direct control.\n\nCONTRACTOR STAFF/PERSONNEL QUALFICATIONS, EXPERIENCE, AND OTHER REQUIREMENTS: \n\nThe following requirements/stipulations are mandatory for contractors/contractor personnel (i.e. Inspectors, Chemical Applicators, and/or Technicians).\n\nContractor shall be appropriately licensed and permitted in the State of Illinois, Indiana and Kentucky to perform pest control services. (Only EPA and State of Illinois, Indiana and Kentucky Department of Agriculture approved pesticides, and equipment shall be used during the performance of services).\nThe contractor and personnel assigned to this contract shall be certified, licensed, and permitted to use pesticides for each given State (to include having current knowledge and recent experience in the commercial application of pest control treatments and execution of pest control services). \nBasic proficiency in speaking and writing English.\nWhile on VA premises, all contractor personnel shall comply with the rules, regulations, and procedures governing the conduct of personnel and the operation of the facility. This includes but is not limited to wearing/displaying identification badges and identifiable uniforms which specifies the company they are working for.\nContractor will ensure that employees assigned to this service contract have had a general background check. Employees that cannot meet security and clearance requirements shall not be allowed to perform work under this contract.\nIt is the responsibility of the contractor to park in the appropriate designated parking areas while on site. Parking arrangements shall be coordinated between the government and contractor at the beginning of the performance period before work begins. (The medical facility/government will not/does not validate or make reimbursement for parking violations for contractor personnel under any circumstances). \nThe Contractor shall provide current labels and Safety Data Sheets (MSDS/SDS) of all pesticides to be used and their application, along with equipment used to apply.\nAdditional SDS shall be provided anytime a new pesticide is used or an updated SDS is provided to the Pest Control Operator.\nCertification document for each contractor personnel applying and/or treatment of pesticides. Certification updated as needed (i.e. new personnel, certification/license renewal, etc.).\n\nSITE SPECIFIC REQUIRMENTS (ADDITIONAL CONTRACTOR QUALIFICATIONS):\nCertification required for all applicators is Industrial, Institutional, Structural, and Health Related certificate acceptable to the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry.\nThe vendor firm must hold a General Pest and Rodent Control License issue by the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry.\nTechnicians used who are not certified will have the appropriate Technician's Card issued by the Illinois, Indiana and Kentucky Department of Agriculture Bureau of Plant Industry. Evidence of such card for technicians will be provided.\nComply with the pest control operations for the State of Illinois, Indiana and Kentucky.\nThe IPM plan shall comply will all applicable Environmental Protection Agency (EPA), Occupational Safety and Health Administration (OSHA), state/local regulatory guidance on pesticide storage, disposal and applications, DoD 4150.7, DoD Pest Management Program, 22 April 1996, and AFPD 32-1053, Pest Management Program, 1 April 1999.\n\nSERVICE PERFORMANCE CONSTRAINTS: \nThe Contractor shall observe all safety precautions throughout the performance of this contract.\nAll work shall comply with the applicable requirements of Title 29 Code of Federal Regulations (CFR) 1910, 29 CFR 1926, and 40 CFR\nThe Contractor shall provide pest control services that do not adversely affect patients and employee health or productivity during the regular hours of operation in buildings.\nAll work shall comply with applicable Federal, State, and municipal safety and health requirements. Where there is a conflict between applicable regulations, the most stringent will apply.\nAdhere to the requirements for entering restricted areas. Contractor shall contact facility staff prior to going into these areas.\nThe contractor shall determine the need for and provide any personal protective items required for the safe performance of work.\nProtective clothing, equipment, and devices shall, as a minimum, conform to United States (U.S.) Occupational Safety and Health Administration (OSHA) standards for the products being used.\nContractor shall adhere to all isolation precaution requirements, when need arise to perform service in patient care areas.\nContractor shall not store or mix pesticides on Veterans Administration (VA) property.\n\nWORK HOURS: \nEven though the service will be on an as-needed basis, work will still be performed within the operating hours of the facilities. Normal business hours for every location listed in attachment A are 8 AM to 4:30 PM.\n\nPERFORMANCE PERIOD: \nThe expected Period of Performance for this contract is a base year (of 12 months) and (4), 12-month ordering periods. Ordering Period renewals may or may not be exercised (based on needs of and at the discretion of) the U.S. Government. The actual performance period shall be established at the time of contract award.\n\nTYPE OF CONTRACT: \nThe Government contemplates the award of a Firm Fixed Price IDIQ for this requirement. \n\nINTERFERENCE TO NORMAL FUNCTION: \nContractor may be required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment, and carts. In the event of an emergency, contractor services may be stopped and rescheduled at no additional cost to the government.\n\nSCOPE OF CONTRACT AND CONTRACT MODIFICATIONS: \nThe final contract will stipulate the responsibilities of the contractor and/or the government. The contractor and the government are required to adhere to the scope of the finalized contract. Any and all modifications shall be initiated and approved by the contracting officer. The contractor shall not receive payment for any work/services/deliverables that are/were not specifically authorized under the contract (as written or as modified). \n\nINVOICES: \nContractor shall submit invoices monthly for services performed under the contract during the month. Only one payment per month will be made for payment of services. \nAttachment A (PWS) Locations \n\nEvansville VA Health Care Center\n6211 East Waterford Boulevard\nEvansville, IN 47715-2869\nMain phone: 812-465-6202\n\nCarbondale VA CBOC\n1130 East Walnut St.\nCarbondale, IL 62901-5007\nMain phone: 618-351-1031\n\nEffingham VA CBOC\n1011 Ford Avenue\nEffingham, IL 62401-1701\nMain phone: 217-347-7600\n\nHarrisburg VA CBOC\n608 Rollie Moore Drive\nHarrisburg, IL 62946-2344\nMain phone: 618-252-6150\n\nHeartland Street Primary Care Clinic\n3403 Heartland Street\nMarion, IL 62959-6393\nMain phone: 618-993-7734, ext. 182001\n\nMadisonville VA CBOC\n99 Stagecoach Road\nMadisonville, KY 42431-8009\nMain phone: 270-326-3600\n\nMayfield VA CBOC\n1253 Paris Road, Suite A\nMayfield, KY 42066-4989\nMain phone: 270-247-2455\n\nMount Vernon VA CBOC\n4000 South Water Tower Place\nMount Vernon, IL 62864-2079\nMain phone: 618-246-2910\n\nOwensboro VA CBOC\n2060 East Parrish Avenue\nOwensboro, KY 42303-1435\nMain phone: 270-684-5034\n\nPaducah VA CBOC\n2620 Perkins Creek Drive\nPaducah, KY 42001-7494\nMain phone: 270-444-8465\n\nVincennes VA CBOC\n1813 Willow St., Suite 6A\nVincennes, IN 47591-4205\nMain phone: 812-882-0894\n"}