6525--Tx/Rx CP Head Coil Notice of Intent to Sole Source

Description

{"description":"DEPARTMENT OF VETERANS AFFAIRS\n\nJustification for Single Source Awards IAW RFO 12.102\nFor\nOver Micro-Purchase Threshold but Not Exceeding the Simplified Acquisition Threshold\n\nAcquisition Plan Action ID: 36C244-26-AP-2017\n\nContracting Activity: Department of Veterans Affairs, Network/Program Contracting Office 04, located at 1010 Delafield Road, Pittsburgh, PA 15240, in support of VISN 04 VA Health Care System at Monroeville VA Clinic 421 Mall Circle Drive Monroeville PA 15146. Transaction # 646-26-2-233-0220\nBrief Description of Supplies/ Services required and the intended use/Estimated Amount: VA Pittsburgh Healthcare has a new urgent requirement for a Tx/Rx CP Head Coil. This head coil is circularly polarized no-tune transmit/receive coil with an open patient-friendly design. The integrated transmit mode allows volume selective excitation. Integrated, extremely low-noise pre-amplifiers permit very high signal-to-noise ratio. Furthermore, the coil is outfit with SlideConnect Technology, allowing for easier patient preparation and less table time for the patient. This enables studies with very high spatial resolution and very short scan time. The upper part of the coil is detachable and can be fitted with a mirror allowing the patient a rear view out of the magnet. Displaceable cushions are provided with the coil for positioning. The coil is suited for head proton imaging and brain spectroscopy.\n\nUnique characteristics that limit availability to only one source, with the reason no other supplies or services can be used: This sole source requirement is needed for this acquisition because Siemens is also the sole proprietors of this product, and their products are the only products that will connect to the existing Siemens system at VA Pittsburgh. A third party vendor cannot connect to the system that is currently in place. The ebeded proprietary software update enables remote access to the system (connected via local area network) for planning and processing. The option is integrated in the syngo user interface thus enables easy access to the user interface of the syngo Acquisition Workplace for planning and processing support purposes. The access is protected by appropriate security mechanisms (active enabling prior to every connection through the user present on site, password protection), in order to prevent unwanted connections. The client software can be operated on any commercial PC with the following specification: Operating system: Windows 7/8.1/10 NET Framework version 4.5 or higher.\n\nLine Item 0001 Tx/Rx CP Head Coil #Ae (MPN) 14426332\nLine Item 0002 Syngo Expert-i XA60/XA61 (MPN) 14482913 \n\nDescription of market research conducted and results or statement why it was not conducted: A Notice of Intent to sole source was posted from 04-29-2026 to 05-04-2026. A completed copy of the market research to support this justification will be uploaded to the award notice. \n\nContracting Officer's Certification: Purchase is approved in accordance with FAR 13.106-1(b). I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief. \n\n\n\n____________________________ \nAndrew Taylor \nContracting Officer \n\n\nStatement of Need\nVA Pittsburgh Healthcare System\nTx/Rx CP Head Coil #Ae (14426332)\nBackground\nThe Radiology Department of the VA Pittsburgh Healthcare System (VAPHS) requires the Brand Name requirement purchase of the Tx/Rx CP Head Coil #Ae (14426332). \nThe VA Pittsburgh Radiology Dept. is requesting the purchase of Part no. 14426332 Tx/Rx CP Head Coil/MRI Coil for patients requiring transmit/receive due to implants. The TX/Rx CP Head Coil #Ae will help complete cases for patients with Neurostimulators. Currently patients requiring MRI s with Neurostimulators need completed in the Community due to VA Pittsburgh not having this dedicated coil allowing MRI conditional environment requirements to safely scan patients with these implants. The contractor will confirm connectivity with the coil and sync with the software.\nDeliverables/Requirements\nProduct\nQuantity\n14426332 Tx/Rx CP Head Coil #Ae\n1\n14482913 Syngo Expert-i XA60/XA61\n1\n\nTechnical Specs\nCompatible with Siemens Aera Software and machine\nCP Send/Receive head coil with integrated preamplifier\nUpper coil part removable\nOpen patient-friendly design\nNo coil tuning\nCushions for patient comfort and stabilization of the head\nPeriod of Performance\nDelivery no more than 60 days after the date of contract award. \nDELIVERY\nDelivery will be made to VAPHS locations:\nNorth Loading Dock | University Drive C., Pittsburgh, PA 15240 \n\nNormal hours of operation are Monday through Friday from 7:30 am to 3:00 pm, excluding holidays.\nFederal Holidays observed by the VAMC are:\nNew Years Day Labor Day\nMartin Luther King Day Columbus Day\nPresidents Day Veterans Day\nMemorial Day Christmas Day\nJuneteenth Thanksgiving Day\nIndependence Day\n\nLogistics will receive these items, PPM will place EE tags, and Bio Medical Engineering will need to perform a safety check and enter the equipment into the system for annual Preventive Maintenance (PM) checks. \n\nREQUEST FOR INFORMATION INSTRUCTIONS: \n\nIt is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. \n\nResponses to this RFI should include company name, address, point of contact, phone number, and point of contact e-mail, UEI Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 339113 (size standard of 800 employees). Please answer the following questions: \n\nPlease indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? \n\nIs your company considered small under the NAICS code identified under this RFI? \n\nAre you the manufacturer, distributor, or an equivalent solution to the items being referenced above? \n\nIf not, can you provide additional information shown below. This is to confirm compliance with the non-manufacturer rule IAW 13 CFR 121.406(b) Nonmanufacturers. \n\nDoes your company exceed 500 employees; \n\nPrimarily engaged in the retail or wholesale trade and normally sells the type of item being supplied; \n\nTake ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice; \n\nObtained an individual or class waiver? \n\nIf you are a large business, do you have any designated distributors? If so, please provide their company name, telephone, point of Contact and size status (if available). \n\nIf you re a small business and you are an authorized distributor/reseller for the items identified above or an equivalent solution, do you alter; assemble; modify; the items requested in any way? If you do, state how and what is altered; assembled; modified? \n\nMust have an authorized distributor letter from the original equipment manufacture. \n\nIf you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of job. \n\nDoes your company have an FSS contract with GSA or the NAC or are you a contract holder with any other federal contract? If so, please provide the contract number. \n\nIf you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? \n\nGeneral pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate for any type of award. \n\nPlease submit your capabilities in regard to the salient characteristics detailed above and any information pertaining to equal to items to establish capabilities for planning purposes? \n\nPlease review salient characteristics/statement of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. \n\nPlease provide your UEI number. \n\nThis RFI will be conducted in accordance with Federal Acquisition Regulation (FAR) Part 12. Telephone responses will not be accepted. Responses must be received via e-mail to andrew.taylor3@va.gov no later than, 4:00 PM Eastern Time (ET) on May 4, 2026. This notice will help the VA in determining available potential sources only. Do not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. \n\nAll questions will be addressed by the Contracting Officer, Andrew Taylor. Questions or responses will include the Source Sought number 36C24526Q0384 in the subject line. All firms responding to this Request for Information are advised that their response is not a request for proposal, therefore will not be considered for a contract award. \n\nAny interested business concern must submit a capability statement addressing its ability to meet the requirements listed above to capability statement shall include a statement regarding how the business concern is engaged in wholesale trade and normally sells the item being supplied and how the business concern will take ownership of the items being delivered. Vendors shall also provide certification, evidence that they are an authorized distributor of the Original Equipment Manufacturer. \n\nIf a solicitation is issued, information will be posted on the SAM web site for all qualified interested parties at a later date and interested parties must respond to the solicitation to be considered for award. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contracting Officer at andrew.taylor3@va.gov include 36C24426Q0384 in the subject line. \n\nDISCLAIMER \n\nThis RFI Notice of Intent is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI. \n\nEnd of Document\n"} Solicitation Number: 36C24426Q0384 Type: Special Notice Base Type: Special Notice NAICS: 339113 Classification Code: 6525 Response Deadline: 2026-05-04T16:00:00-04:00 Office Address: PITTSBURGH, PA POC: Andrew Taylor, andrew.taylor3@va.gov, 724-679-2327