J045--Grease Trap Cleaning and Maintenance Grand Junction, Colorado

Description

{"description":"Request for Quote (RFQ) #: 36C25926Q0252\nGrease Trap Cleaning and Maintenance Services\n\nThis is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. \n\n\nSITE VISIT: A site visit is strongly encouraged to ensure accurate bid submissions. The site visit will occur at 3PM MST, March 5th, 2026. Please contact Ms. Anna Vizena via email, anna.vizena@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.\n\nQUESTIONS: The deadline for all questions is 12:00pm MST, March 9th, 2026.\n\nAll questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.\n\nQUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, March 13th, 2026.\n\nQuotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.\n\n\nThis is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0252. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. \n\nThis solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025. \n\nThe North American Industrial Classification System (NAICS) code for this procurement is 562998 with a business size standard of $16.5 million. This solicitation is 100% set-aside for small business concerns.\n\nList of Line Items;\n\nLine Item\nDescription\nQty\nUnit of Measure\nUnit Price\nTotal Price\n0001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/26 3/31/27)\n4\nJB\n$\n$\n1001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/27 3/31/28)\n4\nJB\n\n\n2001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/28 3/31/29)\n4\nJB\n\n\n3001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/29 3/31/30)\n4\nJB\n\n\n4001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/30 3/31/31)\n4\nJB\n\n\n\n\n\n\nGrand Total\n$\n\nDescription of Requirements for the Services to be acquired:\n\n*Cut sheets and specification sheets proving the offered products and services meets all testing specifications and requirements provided in the Statement of Work (SOW) must be included with the quote \n*Failure to meet the requirements listed in the SOW below will result in the offeror s quote not being considered for award.\n*Failure to provide the required documents or information (information documents, quote with accurate costs, estimated time for completion of project) by the quote deadline will result in the offeror s quote not being considered for award.\nSTATEMENT OF WORK:\nGrease Trap Cleaning, Inspection, and Maintenance Services\n \nPurpose\nThe Grand Junction VA Medical Center located at 2121 North Ave, Grand Junction CO, 81501 has a requirement for grease trap cleaning and maintenance services. \n\nObjectives\nThe contractor shall complete all maintenance, cleaning, and inspections to maintain the reliability and eliminate any unplanned downtime. The Contractor shall transport and dispose of the waste collected from the grease interceptors in accordance with all applicable laws and regulations. \n\nScope of Work\nThe contractor shall provide all labor, supervision, materials, tools, and equipment necessary to remove and properly dispose of non-hazardous oil, grease, sludge, and solids from grease traps listed in Table A. The contractor shall transport and dispose of all waste in accordance with all applicable laws, ordinances, and regulations. They must demonstrate industry expertise necessary to complete the service requirements listed in Section 4. Mandatory Tasks and Deliverables. \n\nTable A: Grease Interceptor Capacity and Locations\nGrease Interceptor Manufacturer\nModel #\nInterceptor Capacity\nFlow Rate\nLocation\n \n \nWater (gal)\nGrease (Lbs.)\nGallon per minute (GPM)\n \nZurn\nGT2701-20-3NH\n15\n40\n20\nBuilding 1, room 3214\nEndura Lo Pro\n3924A02LO\n18.9\n50\n25\nBuilding 1, room 1229\nEndura Lo Pro\n3924A02LO\n18.9\n50\n25\nBuilding 1, room 3219\n\n\nMandatory Tasks and Deliverables\n\nContractor shall provide cleaning and inspection of the grease traps listed in Attachment A, per the manufacturer s requirements and the quarterly schedule below:\n\nApril 15th +/-14 calendar days\nJuly 15th +/-14 calendar days\nOctober 15th +/-14 calendar days\nJanuary 15th +/-14 calendar days\n\nDeliverables \nThe Contractor shall remove all waste and grease buildup from the trap, walls, and all associated equipment within the traps. The entire grease traps shall be flushed down with water and any remaining residue removed from the traps.\nContractor shall clean and clear any obstructions in the inlet/outlet pipes to ensure unrestricted flow.\nContractor shall inspect and secure all fittings and parts associated with the operation of the grease trap.\nContractor shall be responsible for clean up around the trap(s) area as necessary from the act of cleanout. \nContractor shall transport and dispose of all materials removed from grease traps in accordance with Federal, State and local laws, regulations, and guidelines.\nThe contractor shall supply and affix an adhesive label including date of service, name of technician completing service, and date next service is due. \nWithin 10 calendar days following service, the contractor shall provide to the COR a written service report including all maintenance activities, all deficiencies identified, all test results, all parts cleaned, repaired, and calibrated. The service report shall identify the weight of material removed during the service, the weight and volume of disposed material and the name, location, and waste facility certification number of the facility receiving the waste.\n \nPeriod of Performance\nThe period of performance shall be:\n\nBase year: 4/1/2026 3/31/2027\nOption Year #1: 4/1/2027 3/31/2028\nOption Year #2: 4/1/2028 3/31/2029\nOption Year #3: 4/1/2029 3/31/2030\nOption Year #4: 4/1/2030 3/31/2031\n\nThe contractor shall coordinate with the COR to schedule the services outlined in Section 4. Contractor s working hours for this contract shall be 1830-2030 MST, Monday through Friday. Contractor shall notify the COR at least 30 calendar days in advance to schedule the work. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.\n\nThere are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed federal holidays by the Government during this contract period shall also be observed.\n\nUnder current definitions, five are set by date:\n New Year s Day January 1\n Juneteenth June 19\n Independence Day July 4\n Veteran s Day November 11\n Christmas Day December 25\n\nIf any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.\n\nThe other six are set by a day of the week and month:\n Martin Luther King Day Third Monday in January\n Washington s Birthday Third Monday in February\n Memorial Day Last Monday in May\n Labor Day First Monday in September \n Columbus Day Second Monday in October\n Thanksgiving Fourth Thursday in November\n \nKey Personnel\nCertain skilled experience professionals and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as Key personnel .\n\nDomain Knowledge\nThe Contractor and key personnel shall conform to the latest versions of the VHA Directives as well as applicable Federal laws, ordinances, and regulations.\n\nContractor Qualifications\nContractor personnel dispatched to provide services shall possess necessary skills, experience, and education required to clean industrial grease traps. All maintenance services shall be applicable with OSHA safety standards.\nContractor shall use an EPA authorized disposal facility for the disposal of all waste material removed from the facility. \n\n Contractor and Government Responsibilities\nContractor Responsibility\nContractor shall furnish personnel, supervision, knowledge, professional expertise, tools, materials, equipment, and quality control to complete the Mandatory Tasks and Deliverables of this SOW.\nThe items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the contractor and shall be consistent and fully compliant with all applicable Federal laws, ordinances, and regulations. \nThe Contractor and key personnel shall be responsible for the cost of repair or replacement of any damage to the WCHCS structures or equipment caused by the Contractor or key personnel.\nThe contractor shall provide a minimum of 15 business days notice prior to the commencement of work.\nKey personnel shall sign in and sign out at Building 8 and obtain the required badge to be worn while working on campus. Key personnel will communicate progress of the work with the COR while on-station. Contact information for key personnel shall be provided to the COR.\n\n Formal Acceptance or Rejection of Deliverables\nIf deficiencies were discovered and are not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the timeline, labor, and cost of materials. The COR shall have 10 business days to review the proposal and make a recommendation to the CO regarding accepting or declining the offered correction. The CO shall review and determine if change order will be accepted and issue a contract modification. \n\nSecurity Privacy Requirements\nThe C&A requirements do not apply, and a Security Accreditation Package is not required.\nRecords Management Obligations\nApplicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, regardless of the medium in which the record exists.\nDefinitions\n Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. \nThe term Federal record:\nincludes Department of Veterans Affairs records. \ndoes not include personal materials.\napplies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.\nmay include deliverables and documentation associated with deliverables.\n\nRequirements\nContractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. \n\nIn accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. \n\nIn accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. \n\nDepartment of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.\n\nThe Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).\n\nThe Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.\n\nThe Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy. \n\nThe Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract. \n\nThe Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.\n\nThe Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.\n\nTraining. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs -provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. \n\nFlow down of requirements to subcontractors\nThe Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. \nViolation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.\n\n\nServices and acceptance are to be F.O.B Destination (RFO 52.247-34) at: \n\nGrand Junction VA Medical Center\n2121 North Ave.,\nGrand Junction, Colorado 81501\n\n52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition\n\nAny award made as a result of this solicitation will be made on an All or Nothing Basis.\n\nState if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.\n\nIf the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.\n\nOfferors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.\n\nAll proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.\n\nAll information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.\n\nADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL\n\nSubmission of quote shall include the following volumes: (I) Technical capability or quality of the services offered to meet the Government requirement and (II) Price \n\nVolume I - Technical capability or quality of the services offered to meet the Government requirement\nThe offeror shall submit specifications, cut sheets, or brochures confirming the services to be provided meet or exceed the requirements included in the SOW specified in this solicitation. \n\nVolume II Price\nPrice - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.\n(End of Addendum to 52.212-1)\n\n\n52.212-2, Evaluation--Commercial Items applies to this acquisition.\n\nADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:\n\nThe Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.\n\nThe following factors shall be used to evaluate quotations: \n\nFactor 1. Technical capability of services offered to meet the Government requirement\n\nFactor 2. Price\n\nEvaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: \n\nFactor I. Technical capability of services offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. \n \nFactor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.\n\n**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**\n\nIf offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. \n\nThe Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)\n\n(End of Addendum to 52.212-2)\n\n\n52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.\n\n\nThe following RFO clauses are incorporated by reference:\n\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-6 with Alt I\nRestrictions on Subcontractor Sales to the Government\nStatute\nX\n52.203-13\nContractor Code of Business Ethics and Conduct\nStatute\nX\n52.203-17\nContractor Employee Whistleblower Rights\nStatute\nX\n52.203-19\nProhibition on Requiring Certain Internal Confidentiality Agreements or Statements\nStatute\nX\n52.204-9\nPersonal Identity Verification of Contractor Personnel\nOther\nX\n52.204-13\nSystem for Award Management Maintenance\nStatute\n\n52.204-91\nContractor identification\nOther\nX\n52.209-6\nProtecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment\nStatute\nX\n52.209-9\nUpdates of Publicly Available Information Regarding Responsibility Matters\nStatute\nX\n52.209-10\nProhibition on Contracting with Inverted Domestic Corporations\nStatute\n\n52.219-4\nNotice of Price Evaluation Preference for HUBZone Small Business Concerns\nStatute\nX\n52.219-6\nNotice of Total Small Business Set-Aside\nStatute\n\n52.219-6 with Alt I\nNotice of Total Small Business Set-Aside, with Alternate I\nStatute\nX\n52.219-8\nUtilization of Small Business Concerns\nStatute\n\n52.219-9\nSmall Business Subcontracting Plan\nStatute\n\n52.219-9 with Alt I\nSmall Business Subcontracting Plan, with Alternate I\nStatute\n\n52.219-9 with Alt II\nSmall Business Subcontracting Plan, with Alternate II\nStatute\n\n52.219-9 with Alt III\nSmall Business Subcontracting Plan, with Alternate III\nStatute\n\n52.219-9 with Alt IV\nSmall Business Subcontracting Plan, with Alternate IV\nStatute\n\n52.219-14\nLimitations on Subcontracting\nStatute\n\n52.219-16\nLiquidated Damages Subcontracting Plan\nStatute\n\n52.219-33\nNonmanufacturer Rule\nStatute\nX\n52.222-3\nConvict Labor\nEO\nX\n52.222-19\nChild Labor Cooperation with Authorities and Remedies\nEO\nX\n52.222-35\nEqual Opportunity for Veterans\nStatute\n\n52.222-35 with Alt I\nEqual Opportunity for Veterans, with Alternate I\nStatute\nX\n52.222-36\nEqual Opportunity for Workers with Disabilities\nStatute\n\n52.222-36 with Alt I\nEqual Opportunity for Workers with Disabilities, with Alternate I\nStatute\nX\n52.222-37\nEmployment Reports on Veterans\nStatute\nX\n52.222-40\nNotification of Employee Rights Under the National Labor Relations Act\nEO\n\n52.222-41\nService Contract Labor Standards\nStatute\n\n52.222-42\nStatement of Equivalent Rates for Federal Hires\nEmployee Class Monetary Wage-Fringe Benefits\nStatute\nX\n52.222-43\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)\nStatute\n\n52.222-44\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment\nStatute\nX\n52.222-50\nCombating Trafficking in Persons\nStatute\n\n52.222-50 with Alt I\nCombating Trafficking in Persons, with its Alternate I\nStatute\n\n52.222-51\nExemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements\nOther\n\n52.222-53\nExemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements\nOther\nX\n52.222-54\nEmployment Eligibility Verification\nEO\nX\n52.222-62\nPaid Sick Leave Under Executive Order 13706\nEO\nX\n52.223-2\nReporting of Biobased Products Under Service and Construction Contracts\nEO\n\n52.223-9\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items\nStatute\n\n52.223-9 with Alt I\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I\nStatute\n\n52.223-11\nOzone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons\nStatute\n\n52.223-12\nMaintenance\nStatute\n\n52.223-20\nAerosols\nStatute\n\n52.223-21\nFoams\nStatute\nX\n52.223-23\nSustainable Products and Services\nEO\n\n52.224-3\nPrivacy Training\nStatute\n\n52.224-3 with Alt I\nPrivacy Training, with Alternate I\nStatute\n\n52.225-1\nBuy American-Supplies\nStatute\n\n52.225-1 with Alt I\nBuy American-Supplies, with Alternate I\nStatute\n\n52.225-3\nBuy American-Free Trade Agreements-Israeli Trade Act\nStatute\n\n52.225-3 with Alt II\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate II\nStatute\n\n52.225-3 with Alt III\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate III\nStatute\n\n52.225-3 with Alt IV\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV\nStatute\n\n52.225-5\nTrade Agreements\nStatute\n\n52.225-19\nContractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States\nOther\n\n52.225-26\nContractors Performing Private Security Functions Outside the United States\nStatute\n\n52.226-4\nNotice of Disaster or Emergency Area Set-Aside\nStatute\n\n52.226-5\nRestrictions on Subcontracting Outside Disaster or Emergency Area\nStatute\nX\n52.226-8\nEncouraging Contractor Policies to Ban Text Messaging While Driving\nEO\n\n52.229-12\nTax on Certain Foreign Procurements\nStatute\n\n52.232-29\nTerms for Financing of Commercial Products and Commercial Services\nStatute\n\n52.232-30\nInstallment Payments of Commercial Products and Commercial Services\nStatute\nX\n52.232-33\nPayment by Electronic Funds Transfer System for Award Management\nStatute\n\n52.232-34\nPayment by Electronic Funds Transfer Other than System for Award Management\nStatute\n\n52.232-36\nPayment by Third Party\nStatute\nX\n52.232-40\nProviding Accelerated Payments to Small Business Subcontractors\nStatute\n\n52.232-90\nFast Payment Procedure\nStatute\nX\n52.233-3\nProtest After Award\nStatute\nX\n52.233-4\nApplicable Law for Breach of Contract Claim\nStatute\nX\n52.240-91\nSecurity Prohibitions and Exclusions\nStatute\n\n52.240-91 with Alt I\nSecurity Prohibitions and Exclusions, with Alternate I\nStatute\n\n52.240-92\nSecurity Requirements\nOther\n\n52.240-92 with Alt II\nSecurity Requirements with Alternate II\nOther\n\n52.240-93\n Basic Safeguarding of Covered Contractor Information Systems\n \nX\n52.244-6\nSubcontracts for Commercial Products and Commercial Services\nStatute\n\n52.247-64\nPreference for Privately Owned U.S.-Flag Commercial Vessels\nStatute\n\n52.247-64 with Alt I\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I\nStatute\n\n52.247-64 with Alt II\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II\nStatute\n\nAdditional contract requirements or terms and conditions: \n\n\n52.217-8 Option to Extend Services (NOV 1999)\n\nThe Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.\n\n\n52.217-9 Option to Extend the Term of the Contract (MAR 2000)\n\nThe Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.\n\nIf the Government exercises this option, the extended contract shall be considered to include this option clause.\n\nThe total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.\n\n\n852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:\n\nVAAR Clauses are incorporated by reference as follows:\n\nVAAR 852.203-70\nCommercial Advertising (MAY 2018) \nVAAR 852.232-72\nElectronic Submission of Payment Requests (NOV 2018) \nVAAR 852.246-71\nRejected Goods (OCT 2018)\nVAAR 852.222-71\nCompliance with Executive Order 13899. (DEVIATION) (APR 2025) \n \n\nVAAR Provisions are incorporated as follows:\n\nVAAR 852.233-70\nProtest Content/Alternative Dispute Resolution (OCT 2018) \nVAAR 852.233-71\nAlternate Protest Procedure (OCT 2018)\n\n\nRFO 52.252-1 Solicitation Provisions Incorporated by Reference \nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.\n\nhttp://www.acquisition.gov/far/index.html \n\nhttps://www.acquisition.gov/vaar\n\nThe following RFO provisions are to be incorporated by reference: \n\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-11\nCertification and Disclosure Regarding Payments to Influence Certain Federal Transactions\nStatute\nX\n52.203-18\nProhibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation\nStatute\nX\n52.204-7\nSystem for Award Management Registration\nStatute\n\n52.204-7 with Alt I\nSystem for Award Management Registration, with Alternate I\nStatute\n\n52.204-90\nOfferor Identification\nStatute\n\n52.207-6\nSolicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)\nStatute\n\n52.209-12\nCertification Regarding Tax Matters\nStatute\n\n52.219-2\nEqual Low Bids\nStatute\n\n52.222-18\nCertification Regarding Knowledge of Child Labor for Listed End Products\nE.O.\n\n52.222-48\nExemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification\nOther\n\n52.222-52\nExemption from Application of the Service Contract Labor Standards for Certain Services-Certification\nOther\n\n52.222-56\nCertification Regarding Trafficking in Persons Compliance Plan\nStatute\n\n52.223-4\nRecovered Material Certification\nStatute\n\n52.225-2\nBuy American Certificate\nStatute\n\n52.225-4\nBuy American-Free Trade Agreements-Israeli Trade Act Certificate\nStatute\n\n52.225-6\nTrade Agreements-Certificate\nStatute\n\n52.225-20\nProhibition on Conducting Restricted Business Operations in Sudan-Certification\nStatute\n\n52.225-25\nProhibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications\nStatute\n\n52.226-3\nDisaster or Emergency Area Representation\nStatute\n\n52.229-11\nTax on Certain Foreign Procurements Notice and Representation\nStatute\nX\n52.240-90\nSecurity Prohibitions and Exclusions Representations and Certifications\nStatute\n\n\nThe Defense Priorities and Allocations System (DPAS) does not apply.\nDate and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, March 13th, 2026.\n\nName and email of the individual to contact for information regarding the solicitation:\n\nStephanie Cahill\nStephanie.Cahill@va.gov\n"} Solicitation Number: 36C25926Q0252 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 562998 Classification Code: J045 Response Deadline: 2026-03-13T12:00:00-06:00 Office Address: Greenwood Village, CO Place of Performance: Grand Junction, Colorado, 81501 POC: Stephanie Cahill, Stephanie.Cahill@va.gov, *Email preferred* {"description":"Request for Quote (RFQ) #: 36C25926Q0252\nGrease Trap Cleaning and Maintenance Services\n\nThis is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. \n\n\nSITE VISIT: A site visit is strongly encouraged to ensure accurate bid submissions. The site visit will occur at 3PM MST, March 5th, 2026. Please contact Ms. Anna Vizena via email, anna.vizena@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.\n\nQUESTIONS: The deadline for all questions is 12:00pm MST, March 9th, 2026.\n\nAll questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.\n\nQUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, March 13th, 2026.\n\nQuotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.\n\n\nThis is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0252. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. \n\nThis solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025. \n\nThe North American Industrial Classification System (NAICS) code for this procurement is 562998 with a business size standard of $16.5 million. This solicitation is 100% set-aside for small business concerns.\n\nList of Line Items;\n\nLine Item\nDescription\nQty\nUnit of Measure\nUnit Price\nTotal Price\n0001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/26 3/31/27)\n4\nJB\n$\n$\n1001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/27 3/31/28)\n4\nJB\n\n\n2001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/28 3/31/29)\n4\nJB\n\n\n3001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/29 3/31/30)\n4\nJB\n\n\n4001\nQuarterly Inspection, Cleaning, and Maintenance of three (3) Facility Grease Traps (4/1/30 3/31/31)\n4\nJB\n\n\n\n\n\n\nGrand Total\n$\n\nDescription of Requirements for the Services to be acquired:\n\n*Cut sheets and specification sheets proving the offered products and services meets all testing specifications and requirements provided in the Statement of Work (SOW) must be included with the quote \n*Failure to meet the requirements listed in the SOW below will result in the offeror s quote not being considered for award.\n*Failure to provide the required documents or information (information documents, quote with accurate costs, estimated time for completion of project) by the quote deadline will result in the offeror s quote not being considered for award.\nSTATEMENT OF WORK:\nGrease Trap Cleaning, Inspection, and Maintenance Services\n \nPurpose\nThe Grand Junction VA Medical Center located at 2121 North Ave, Grand Junction CO, 81501 has a requirement for grease trap cleaning and maintenance services. \n\nObjectives\nThe contractor shall complete all maintenance, cleaning, and inspections to maintain the reliability and eliminate any unplanned downtime. The Contractor shall transport and dispose of the waste collected from the grease interceptors in accordance with all applicable laws and regulations. \n\nScope of Work\nThe contractor shall provide all labor, supervision, materials, tools, and equipment necessary to remove and properly dispose of non-hazardous oil, grease, sludge, and solids from grease traps listed in Table A. The contractor shall transport and dispose of all waste in accordance with all applicable laws, ordinances, and regulations. They must demonstrate industry expertise necessary to complete the service requirements listed in Section 4. Mandatory Tasks and Deliverables. \n\nTable A: Grease Interceptor Capacity and Locations\nGrease Interceptor Manufacturer\nModel #\nInterceptor Capacity\nFlow Rate\nLocation\n \n \nWater (gal)\nGrease (Lbs.)\nGallon per minute (GPM)\n \nZurn\nGT2701-20-3NH\n15\n40\n20\nBuilding 1, room 3214\nEndura Lo Pro\n3924A02LO\n18.9\n50\n25\nBuilding 1, room 1229\nEndura Lo Pro\n3924A02LO\n18.9\n50\n25\nBuilding 1, room 3219\n\n\nMandatory Tasks and Deliverables\n\nContractor shall provide cleaning and inspection of the grease traps listed in Attachment A, per the manufacturer s requirements and the quarterly schedule below:\n\nApril 15th +/-14 calendar days\nJuly 15th +/-14 calendar days\nOctober 15th +/-14 calendar days\nJanuary 15th +/-14 calendar days\n\nDeliverables \nThe Contractor shall remove all waste and grease buildup from the trap, walls, and all associated equipment within the traps. The entire grease traps shall be flushed down with water and any remaining residue removed from the traps.\nContractor shall clean and clear any obstructions in the inlet/outlet pipes to ensure unrestricted flow.\nContractor shall inspect and secure all fittings and parts associated with the operation of the grease trap.\nContractor shall be responsible for clean up around the trap(s) area as necessary from the act of cleanout. \nContractor shall transport and dispose of all materials removed from grease traps in accordance with Federal, State and local laws, regulations, and guidelines.\nThe contractor shall supply and affix an adhesive label including date of service, name of technician completing service, and date next service is due. \nWithin 10 calendar days following service, the contractor shall provide to the COR a written service report including all maintenance activities, all deficiencies identified, all test results, all parts cleaned, repaired, and calibrated. The service report shall identify the weight of material removed during the service, the weight and volume of disposed material and the name, location, and waste facility certification number of the facility receiving the waste.\n \nPeriod of Performance\nThe period of performance shall be:\n\nBase year: 4/1/2026 3/31/2027\nOption Year #1: 4/1/2027 3/31/2028\nOption Year #2: 4/1/2028 3/31/2029\nOption Year #3: 4/1/2029 3/31/2030\nOption Year #4: 4/1/2030 3/31/2031\n\nThe contractor shall coordinate with the COR to schedule the services outlined in Section 4. Contractor s working hours for this contract shall be 1830-2030 MST, Monday through Friday. Contractor shall notify the COR at least 30 calendar days in advance to schedule the work. Work is to be conducted in a manner which would present the least amount of disruption to the healthcare facility.\n\nThere are eleven (11) Federal holidays set by law (U.S.C. Title 5 Section 6103). Additional days which are deemed federal holidays by the Government during this contract period shall also be observed.\n\nUnder current definitions, five are set by date:\n New Year s Day January 1\n Juneteenth June 19\n Independence Day July 4\n Veteran s Day November 11\n Christmas Day December 25\n\nIf any of the above falls on a Saturday, then Friday shall be observed as a holiday. Similarly, if one falls on a Sunday, then Monday shall be observed as a holiday.\n\nThe other six are set by a day of the week and month:\n Martin Luther King Day Third Monday in January\n Washington s Birthday Third Monday in February\n Memorial Day Last Monday in May\n Labor Day First Monday in September \n Columbus Day Second Monday in October\n Thanksgiving Fourth Thursday in November\n \nKey Personnel\nCertain skilled experience professionals and/or technical personnel are essential for accomplishing the work to be performed. These individuals are defined as Key personnel .\n\nDomain Knowledge\nThe Contractor and key personnel shall conform to the latest versions of the VHA Directives as well as applicable Federal laws, ordinances, and regulations.\n\nContractor Qualifications\nContractor personnel dispatched to provide services shall possess necessary skills, experience, and education required to clean industrial grease traps. All maintenance services shall be applicable with OSHA safety standards.\nContractor shall use an EPA authorized disposal facility for the disposal of all waste material removed from the facility. \n\n Contractor and Government Responsibilities\nContractor Responsibility\nContractor shall furnish personnel, supervision, knowledge, professional expertise, tools, materials, equipment, and quality control to complete the Mandatory Tasks and Deliverables of this SOW.\nThe items necessary to perform work as required under this contract shall be furnished, maintained, and operated by the contractor and shall be consistent and fully compliant with all applicable Federal laws, ordinances, and regulations. \nThe Contractor and key personnel shall be responsible for the cost of repair or replacement of any damage to the WCHCS structures or equipment caused by the Contractor or key personnel.\nThe contractor shall provide a minimum of 15 business days notice prior to the commencement of work.\nKey personnel shall sign in and sign out at Building 8 and obtain the required badge to be worn while working on campus. Key personnel will communicate progress of the work with the COR while on-station. Contact information for key personnel shall be provided to the COR.\n\n Formal Acceptance or Rejection of Deliverables\nIf deficiencies were discovered and are not covered by this service contract, Contractor shall provide a written (email) detailed description of deficiencies discovered and a proposal to correct the deficiency, including a description of the timeline, labor, and cost of materials. The COR shall have 10 business days to review the proposal and make a recommendation to the CO regarding accepting or declining the offered correction. The CO shall review and determine if change order will be accepted and issue a contract modification. \n\nSecurity Privacy Requirements\nThe C&A requirements do not apply, and a Security Accreditation Package is not required.\nRecords Management Obligations\nApplicability: This clause applies to all Contractors whose employees create, work with, or otherwise handle Federal records, regardless of the medium in which the record exists.\nDefinitions\n Federal record as defined in 44 U.S.C. § 3301, includes all recorded information, regardless of form or characteristics, made or received by a Federal agency under Federal law or in connection with the transaction of public business and preserved or appropriate for preservation by that agency or its legitimate successor as evidence of the organization, functions, policies, decisions, procedures, operations, or other activities of the United States Government or because of the informational value of data in them. \nThe term Federal record:\nincludes Department of Veterans Affairs records. \ndoes not include personal materials.\napplies to records created, received, or maintained by Contractors pursuant to their Department of Veterans Affairs contract.\nmay include deliverables and documentation associated with deliverables.\n\nRequirements\nContractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion. \n\nIn accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation. \n\nIn accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data. \n\nDepartment of Veterans Affairs and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of Department of Veterans Affairs or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity. Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, Contractor must report to Department of Veterans Affairs. The agency must report promptly to NARA in accordance with 36 CFR 1230.\n\nThe Contractor shall immediately notify the appropriate Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the contract. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to Department of Veterans Affairs control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer or address prescribed in the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).\n\nThe Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by Government and Department of Veterans Affairs guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.\n\nThe Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with Department of Veterans Affairs policy. \n\nThe Contractor shall not create or maintain any records containing any non-public Department of Veterans Affairs information that are not specifically tied to or authorized by the contract. \n\nThe Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.\n\nThe Department of Veterans Affairs owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government for which Department of Veterans Affairs shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.\n\nTraining. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take Department of Veterans Affairs -provided records management training. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. \n\nFlow down of requirements to subcontractors\nThe Contractor shall incorporate the substance of this clause, its terms and requirements including this paragraph, in all subcontracts under this [contract vehicle], and require written subcontractor acknowledgment of same. \nViolation by a subcontractor of any provision set forth in this clause will be attributed to the Contractor.\n\n\nServices and acceptance are to be F.O.B Destination (RFO 52.247-34) at: \n\nGrand Junction VA Medical Center\n2121 North Ave.,\nGrand Junction, Colorado 81501\n\n52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition\n\nAny award made as a result of this solicitation will be made on an All or Nothing Basis.\n\nState if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.\n\nIf the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.\n\nOfferors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.\n\nAll proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.\n\nAll information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.\n\nADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL\n\nSubmission of quote shall include the following volumes: (I) Technical capability or quality of the services offered to meet the Government requirement and (II) Price \n\nVolume I - Technical capability or quality of the services offered to meet the Government requirement\nThe offeror shall submit specifications, cut sheets, or brochures confirming the services to be provided meet or exceed the requirements included in the SOW specified in this solicitation. \n\nVolume II Price\nPrice - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.\n(End of Addendum to 52.212-1)\n\n\n52.212-2, Evaluation--Commercial Items applies to this acquisition.\n\nADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:\n\nThe Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.\n\nThe following factors shall be used to evaluate quotations: \n\nFactor 1. Technical capability of services offered to meet the Government requirement\n\nFactor 2. Price\n\nEvaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: \n\nFactor I. Technical capability of services offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. \n \nFactor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.\n\n**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**\n\nIf offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. \n\nThe Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s)\n\n(End of Addendum to 52.212-2)\n\n\n52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.\n\n\nThe following RFO clauses are incorporated by reference:\n\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-6 with Alt I\nRestrictions on Subcontractor Sales to the Government\nStatute\nX\n52.203-13\nContractor Code of Business Ethics and Conduct\nStatute\nX\n52.203-17\nContractor Employee Whistleblower Rights\nStatute\nX\n52.203-19\nProhibition on Requiring Certain Internal Confidentiality Agreements or Statements\nStatute\nX\n52.204-9\nPersonal Identity Verification of Contractor Personnel\nOther\nX\n52.204-13\nSystem for Award Management Maintenance\nStatute\n\n52.204-91\nContractor identification\nOther\nX\n52.209-6\nProtecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment\nStatute\nX\n52.209-9\nUpdates of Publicly Available Information Regarding Responsibility Matters\nStatute\nX\n52.209-10\nProhibition on Contracting with Inverted Domestic Corporations\nStatute\n\n52.219-4\nNotice of Price Evaluation Preference for HUBZone Small Business Concerns\nStatute\nX\n52.219-6\nNotice of Total Small Business Set-Aside\nStatute\n\n52.219-6 with Alt I\nNotice of Total Small Business Set-Aside, with Alternate I\nStatute\nX\n52.219-8\nUtilization of Small Business Concerns\nStatute\n\n52.219-9\nSmall Business Subcontracting Plan\nStatute\n\n52.219-9 with Alt I\nSmall Business Subcontracting Plan, with Alternate I\nStatute\n\n52.219-9 with Alt II\nSmall Business Subcontracting Plan, with Alternate II\nStatute\n\n52.219-9 with Alt III\nSmall Business Subcontracting Plan, with Alternate III\nStatute\n\n52.219-9 with Alt IV\nSmall Business Subcontracting Plan, with Alternate IV\nStatute\n\n52.219-14\nLimitations on Subcontracting\nStatute\n\n52.219-16\nLiquidated Damages Subcontracting Plan\nStatute\n\n52.219-33\nNonmanufacturer Rule\nStatute\nX\n52.222-3\nConvict Labor\nEO\nX\n52.222-19\nChild Labor Cooperation with Authorities and Remedies\nEO\nX\n52.222-35\nEqual Opportunity for Veterans\nStatute\n\n52.222-35 with Alt I\nEqual Opportunity for Veterans, with Alternate I\nStatute\nX\n52.222-36\nEqual Opportunity for Workers with Disabilities\nStatute\n\n52.222-36 with Alt I\nEqual Opportunity for Workers with Disabilities, with Alternate I\nStatute\nX\n52.222-37\nEmployment Reports on Veterans\nStatute\nX\n52.222-40\nNotification of Employee Rights Under the National Labor Relations Act\nEO\n\n52.222-41\nService Contract Labor Standards\nStatute\n\n52.222-42\nStatement of Equivalent Rates for Federal Hires\nEmployee Class Monetary Wage-Fringe Benefits\nStatute\nX\n52.222-43\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)\nStatute\n\n52.222-44\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment\nStatute\nX\n52.222-50\nCombating Trafficking in Persons\nStatute\n\n52.222-50 with Alt I\nCombating Trafficking in Persons, with its Alternate I\nStatute\n\n52.222-51\nExemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements\nOther\n\n52.222-53\nExemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements\nOther\nX\n52.222-54\nEmployment Eligibility Verification\nEO\nX\n52.222-62\nPaid Sick Leave Under Executive Order 13706\nEO\nX\n52.223-2\nReporting of Biobased Products Under Service and Construction Contracts\nEO\n\n52.223-9\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items\nStatute\n\n52.223-9 with Alt I\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I\nStatute\n\n52.223-11\nOzone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons\nStatute\n\n52.223-12\nMaintenance\nStatute\n\n52.223-20\nAerosols\nStatute\n\n52.223-21\nFoams\nStatute\nX\n52.223-23\nSustainable Products and Services\nEO\n\n52.224-3\nPrivacy Training\nStatute\n\n52.224-3 with Alt I\nPrivacy Training, with Alternate I\nStatute\n\n52.225-1\nBuy American-Supplies\nStatute\n\n52.225-1 with Alt I\nBuy American-Supplies, with Alternate I\nStatute\n\n52.225-3\nBuy American-Free Trade Agreements-Israeli Trade Act\nStatute\n\n52.225-3 with Alt II\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate II\nStatute\n\n52.225-3 with Alt III\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate III\nStatute\n\n52.225-3 with Alt IV\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV\nStatute\n\n52.225-5\nTrade Agreements\nStatute\n\n52.225-19\nContractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States\nOther\n\n52.225-26\nContractors Performing Private Security Functions Outside the United States\nStatute\n\n52.226-4\nNotice of Disaster or Emergency Area Set-Aside\nStatute\n\n52.226-5\nRestrictions on Subcontracting Outside Disaster or Emergency Area\nStatute\nX\n52.226-8\nEncouraging Contractor Policies to Ban Text Messaging While Driving\nEO\n\n52.229-12\nTax on Certain Foreign Procurements\nStatute\n\n52.232-29\nTerms for Financing of Commercial Products and Commercial Services\nStatute\n\n52.232-30\nInstallment Payments of Commercial Products and Commercial Services\nStatute\nX\n52.232-33\nPayment by Electronic Funds Transfer System for Award Management\nStatute\n\n52.232-34\nPayment by Electronic Funds Transfer Other than System for Award Management\nStatute\n\n52.232-36\nPayment by Third Party\nStatute\nX\n52.232-40\nProviding Accelerated Payments to Small Business Subcontractors\nStatute\n\n52.232-90\nFast Payment Procedure\nStatute\nX\n52.233-3\nProtest After Award\nStatute\nX\n52.233-4\nApplicable Law for Breach of Contract Claim\nStatute\nX\n52.240-91\nSecurity Prohibitions and Exclusions\nStatute\n\n52.240-91 with Alt I\nSecurity Prohibitions and Exclusions, with Alternate I\nStatute\n\n52.240-92\nSecurity Requirements\nOther\n\n52.240-92 with Alt II\nSecurity Requirements with Alternate II\nOther\n\n52.240-93\n Basic Safeguarding of Covered Contractor Information Systems\n \nX\n52.244-6\nSubcontracts for Commercial Products and Commercial Services\nStatute\n\n52.247-64\nPreference for Privately Owned U.S.-Flag Commercial Vessels\nStatute\n\n52.247-64 with Alt I\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I\nStatute\n\n52.247-64 with Alt II\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II\nStatute\n\nAdditional contract requirements or terms and conditions: \n\n\n52.217-8 Option to Extend Services (NOV 1999)\n\nThe Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.\n\n\n52.217-9 Option to Extend the Term of the Contract (MAR 2000)\n\nThe Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.\n\nIf the Government exercises this option, the extended contract shall be considered to include this option clause.\n\nThe total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years, 6 months.\n\n\n852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:\n\nVAAR Clauses are incorporated by reference as follows:\n\nVAAR 852.203-70\nCommercial Advertising (MAY 2018) \nVAAR 852.232-72\nElectronic Submission of Payment Requests (NOV 2018) \nVAAR 852.246-71\nRejected Goods (OCT 2018)\nVAAR 852.222-71\nCompliance with Executive Order 13899. (DEVIATION) (APR 2025) \n \n\nVAAR Provisions are incorporated as follows:\n\nVAAR 852.233-70\nProtest Content/Alternative Dispute Resolution (OCT 2018) \nVAAR 852.233-71\nAlternate Protest Procedure (OCT 2018)\n\n\nRFO 52.252-1 Solicitation Provisions Incorporated by Reference \nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.\n\nhttp://www.acquisition.gov/far/index.html \n\nhttps://www.acquisition.gov/vaar\n\nThe following RFO provisions are to be incorporated by reference: \n\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-11\nCertification and Disclosure Regarding Payments to Influence Certain Federal Transactions\nStatute\nX\n52.203-18\nProhibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation\nStatute\nX\n52.204-7\nSystem for Award Management Registration\nStatute\n\n52.204-7 with Alt I\nSystem for Award Management Registration, with Alternate I\nStatute\n\n52.204-90\nOfferor Identification\nStatute\n\n52.207-6\nSolicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)\nStatute\n\n52.209-12\nCertification Regarding Tax Matters\nStatute\n\n52.219-2\nEqual Low Bids\nStatute\n\n52.222-18\nCertification Regarding Knowledge of Child Labor for Listed End Products\nE.O.\n\n52.222-48\nExemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification\nOther\n\n52.222-52\nExemption from Application of the Service Contract Labor Standards for Certain Services-Certification\nOther\n\n52.222-56\nCertification Regarding Trafficking in Persons Compliance Plan\nStatute\n\n52.223-4\nRecovered Material Certification\nStatute\n\n52.225-2\nBuy American Certificate\nStatute\n\n52.225-4\nBuy American-Free Trade Agreements-Israeli Trade Act Certificate\nStatute\n\n52.225-6\nTrade Agreements-Certificate\nStatute\n\n52.225-20\nProhibition on Conducting Restricted Business Operations in Sudan-Certification\nStatute\n\n52.225-25\nProhibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications\nStatute\n\n52.226-3\nDisaster or Emergency Area Representation\nStatute\n\n52.229-11\nTax on Certain Foreign Procurements Notice and Representation\nStatute\nX\n52.240-90\nSecurity Prohibitions and Exclusions Representations and Certifications\nStatute\n\n\nThe Defense Priorities and Allocations System (DPAS) does not apply.\nDate and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, March 13th, 2026.\n\nName and email of the individual to contact for information regarding the solicitation:\n\nStephanie Cahill\nStephanie.Cahill@va.gov\n"}