6520--Fixed Dental Prosthetics - Base+4 OY Dental Lab - Fixed Dental Applications

Description

{"description":"Sources Sought Notice\nFixed Dental Prosthetics\nNotice Type: Sources Sought\nNAICS Code: 339116 Dental Laboratories\nPSC Code: 6520 Dental Instruments, Equipment and Supplies\nIntroduction:\nThis is a Sources Sought Notice issued solely for market research and planning purposes. It does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), nor does it guarantee a future solicitation or contract award.\nThe Department of Veterans Affairs (VA) is seeking qualified sources that can provide Fixed Dental Prosthetics that can meet the Government s minimum technical requirements.\nStatement of Work for Removable Dental Prosthetics \nBackground: \nThe Dental Clinic requires a contractor to provide all supplies, labor, supervision, tools and equipment to fabricate, repair, and supply Fixed Dental Prosthetics on an as needed basis for a patient population requiring extensive Prosthodontic care. The purpose of this acquisition is to ensure availability and consistency of the requested services for facility. Procurement of fixed dental prostheses (e.g., crowns, bridges, other fixed prosthetics) requiring custom fabrication and shade matching for dental patients receiving care at the Milwaukee VAMC.\nObjective:\nThe purpose of this acquisition is to ensure availability and consistency of the requested services for facility use through a service contract for the duration of the ordering period.\nScope & Requirements:\nServices for fixed dental prosthetics will include but are not limited to the following: \nGold crowns and bridges \nCeramic crowns and bridges \nCast post and cores \nPorcelain fused to metal crowns and bridges \nTemporary crowns \nDiagnostic wax-up \nImplant abutments \nMaryland bridges abutment wings \nPrecision attachment \nPorcelain repair \nAcrylic tray \nBleaching tray \nThe contractor will possess ARTEX and SAM articulator systems calibrated to the articulators at the Milwaukee VAMC Dental Clinic to eliminate shipping of articulators to the contractor and back. \nResin copings for centric relation \n\nQuality porcelain systems such as IPS Empress, Procera, Captek and Belle-Glass (or equivalent) \nDie trimming under stereo microscope \nAble to provide full mouth rehabilitation of 20-28 units using o Gold \nPorcelain-fused-to-metal (PFM) \nPorcelain-fused-to-Zirconia (PFZ) \nTurnaround times for completion:\nTurn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer s Representative (COR) must be made aware of the delay before the maximum number of days has expired. \nCrown & Bridge: 5 to 10 business days\nCast Frames: 5 to 10 business day\nRework & Warranty:\nThe contractor will provide items that meet the esthetic and functional requirements of the patient. \nThe contractor will, at no additional expense to the VA, remake all dental items that are deemed incorrect or flawed due to contractor error. For example:\nIf a crown does not fit the die, it will be considered flawed and unacceptable. The crown will be remade at no additional expense to the VA.\nIf the crown fits the die, but not on the patient s tooth, it will be considered a flawed action of the government, and the remake will be at the VA s expense.\nPorcelain will be considered flawed if the porcelain shatters within twelve months of fabrication and remade at the contractor s expense.\nOrdering:\nAn order is defined as one prescription or script sent to the vendor via phone. \nThe dentist or a representative will follow up with the phone order with an email. Only Milwaukee VAMC dentists are authorized to order from this contract and therefore have been delegated ordering authority. \nUpon award, the Milwaukee VAMC will provide the contractor with a list of current dentists.\nMilwaukee VAMC dentists will provide a legible dental prescription to the contractor. \nThe contractor shall follow the Milwaukee VAMC dentists prescription instructions on the type of dental fabrication or repair that is necessary. \nIf a prescription is not legible or clearly understood, the contractor must contact the VAMC dentist who wrote the prescription for clarification within 48 hours of receiving the prescription.\nThe contractor may work collaboratively with and provide recommendations to Milwaukee VAMC dentists, at no additional cost to the VA, on options that would work better than what was initially prescribed. However, final approval of prescriptions and changes shall reside with the Milwaukee VA dentists.\nThe contractor will be required to pour all secondary impressions, some of which will require boxing of the impression and the use of vacuum pouring done by the lab. \nContractor will use procedures, techniques, and current technology which are industry standards in the performance of this contract.\nContractor will follow all rules and regulations set by the FDA, the State of Wisconsin, and any other regulatory body. It is solely the responsibility of the Contractor to ensure that all rules, laws, regulations, etc. are adhered to in the performance of this contract.\nThe services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body. \nContractor shall only use Noble Metal PFM and not Base Metal PFM in the performance of this contract.\nDeliverables or Deliver Schedule:\nThe contractor will have the option to either pick up and deliver cases to the Milwaukee VAMC or to have them shipped to and from the Milwaukee VAMC. Pick-ups and deliveries must be made between the hours of 8:00am and 4:30pm and at no additional cost to the VA. If the contractor chooses shipping to and from the Milwaukee VAMC, packaging & shipping costs must be included in the cost per line item. The contractor will not be allowed to invoice for shipping costs as a separate line item. \nCases shipped to and from the contractor should be packaged according to the following guidelines:\nRemove dies from models, wrap in foam rubber, and place in plastic containers\nWrap all components individually in bubble wrap and secure\nPack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment\nIdentify the specific type of tooth and/metal used in each prosthesis with the shipment\nAll completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor s expense \nInvoices:\nThe contractor will invoice Milwaukee VA monthly in accordance with 852.232-72.\nMonthly invoices shall be itemized by prescription and date.\nInvoices shall make clear the date item was ordered, date the item was shipped, and include the description of the item.\nPeriod of Performance:\nThe ordering period for the base year shall begin on 01/01/2026 and shall end on 12/31/2026. During the one-year ordering period, the ordering ceiling shall be set prior to award, and the contractor shall not exceed that value. Any order done over that dollar value may not be reimbursed. Only upon receiving a modification or a notice to proceed shall the Contractor continue to provide these services to the Milwaukee VAMC.\nEvaluation Factors Removable Dental Prosthetics\nFACTOR 1 GEOGRAPHIC ACCESSABILITY \nLaboratory must be able to be within 45 miles of the Clement J. Zablocki VA Medical Center (5000 W. National Avenue, Milwaukee, WI 53295) to allow dental Veteran patients to present to the dental laboratory for custom dental prosthetic shade matching. This accessibility will mitigate hardship upon Veterans in the delivery of quality care outcomes.\nThe laboratory will possess articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back. The laboratory shall be able to facilitate calibration of articulators as needed within a 48-hour time frame when provided on pick up from the VA dental lab.\nDental laboratory must be registered in CEREC-Connect for direct STL file transfer of intraoral scans. \nDental laboratory must be registered in Medit Link to allow for direct STL file transfer of intraoral scans from Medit i500 intraoral scanner.\n\nFACTOR 2 TIME BOUND FACTORS \nTurn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer s Representative (COR) must be made aware of the delay before the maximum number of days has expired. \nSame day pick-up on call from Dental Clinic for casting and finishing of custom cast post and core (directly fabricated) with a 1-2 business days return\nCrown & Bridge: 5 to 10 business days\nCast Frames: 5 to 10 business days\nRepairs: Same day- 1 business day\nLaboratory must have ability to accommodate same-day pick up and receive polyether and polyvinyl siloxane impressions and have models poured within 24-hour time frame to avoid distortion and accuracy of final prosthesis.\n\nFACTOR 3 PAST PERFORMANCE (Rated as ACCEPTABLE or UNACCEPTABLE)\nIf the Contracting Officer deems it necessary, (per D&F), Vendors, must provide evidence of their relevant experience performing the work described. Identify Federal, State, and Local Government and private contracts that are similar in scope and size. References should include no more than three (3) references of on-going contracts or those completed within the last three (3) years. Include information that depicts contract compliance, financial stability and efficiency, and customer satisfaction. The list of references should include the following at a minimum: \nName of Reference/Business and the Contract Number\nContact person name and phone number and email address \nServices for removable dental prosthetics will include but are not limited to the following:\nGold crowns and bridges\nCeramic crowns and bridges\nCast post and cores\nPorcelain fused to metal crowns and bridges \nModel, Die and Articulate\nTemporary crowns\nDiagnostic wax-up\nImplant abutments\nMaryland bridges with nonprecious metal abutment wings\nPrecision attachments\nPorcelain repair\nAcrylic tray \nBleaching tray\nLaser welding\nDigital design of cases\nPrinting of scanned data to fabricate prostheses or models\nIn person custom staining for exact shade matching\nIn office Implant photogrammetry \nCarbon printing for different prostheses or models\nStackable guides for guided implant surgeries\nMilling full arch zirconia prostheses\nMilling of Ivotion PMMA dentures\nPress EMAX\nScrew and cement retained implant crowns and fixed dental prostheses\n\nFACTOR 4 QUALITY FACTORS\nCases shipped to and from the contractor should be packaged according to the following guidelines:\nRemove dies from models, wrap in foam rubber, and place in plastic containers\nWrap all components individually in bubble wrap and secure\nPack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment\nIdentify the specific type of tooth and/metal used in each prosthesis with the shipment\nAll completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor s expense \nThe contractor will possess Artex and Panadent articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back.\nAcceptable supplies for fixed prosthodontics include: \nType 3 gold\nHigh noble and noble metals\nQuality porcelain systems such as IPS Empress, Procera, Captek and Belle-Glass (or equivalent)\nMiYo for staining of porcelain\nIvoclar zirconia pucks\nContractor shall only use Noble Metal PFM and not Base Metal PFM in the performance of this contract.\nThe services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body. \nContractor must obtain all necessary licenses and/or permits regarding the construction and laboratory work to construct dentures.\n\nSubmission Instructions:\nInterested vendors must submit the following information via email to Erica Grimslid at Erica.Grimslid@va.gov no later than November 21, 2025, at 5:00 PM EST:\nCompany name, address, and DUNS/UEI number\nBusiness size and socio-economic status (e.g., SDVOSB, VOSB, WOSB, etc.)\nProduct brochure or technical documentation showing how the proposed item meets or exceeds the salient characteristics\nPast performance or experience providing similar systems\nGSA/FSS contract number (if applicable)\nDisclaimer:\nThis notice is for informational purposes only and does not obligate the Government to issue a solicitation or award a contract. The Government will not reimburse any costs associated with responding to this notice. Responses will be used solely to determine the availability of qualified sources.\n\n\n\n\n"} Solicitation Number: 36C25226Q0088 Type: Sources Sought Base Type: Sources Sought NAICS: 339116 Classification Code: 6520 Response Deadline: 2025-11-21T17:00:00-06:00 Office Address: MILWAUKEE, WI Place of Performance: Milwaukee, Wisconsin, 53295-0001 POC: Erica Grimslid, Erica.Grimslid@va.gov, 4148444800 {"description":"Sources Sought Notice\nFixed Dental Prosthetics\nNotice Type: Sources Sought\nNAICS Code: 339116 Dental Laboratories\nPSC Code: 6520 Dental Instruments, Equipment and Supplies\nIntroduction:\nThis is a Sources Sought Notice issued solely for market research and planning purposes. It does not constitute a Request for Quote (RFQ), Invitation for Bid (IFB), or Request for Proposal (RFP), nor does it guarantee a future solicitation or contract award.\nThe Department of Veterans Affairs (VA) is seeking qualified sources that can provide Fixed Dental Prosthetics that can meet the Government s minimum technical requirements.\nStatement of Work for Removable Dental Prosthetics \nBackground: \nThe Dental Clinic requires a contractor to provide all supplies, labor, supervision, tools and equipment to fabricate, repair, and supply Fixed Dental Prosthetics on an as needed basis for a patient population requiring extensive Prosthodontic care. The purpose of this acquisition is to ensure availability and consistency of the requested services for facility. Procurement of fixed dental prostheses (e.g., crowns, bridges, other fixed prosthetics) requiring custom fabrication and shade matching for dental patients receiving care at the Milwaukee VAMC.\nObjective:\nThe purpose of this acquisition is to ensure availability and consistency of the requested services for facility use through a service contract for the duration of the ordering period.\nScope & Requirements:\nServices for fixed dental prosthetics will include but are not limited to the following: \nGold crowns and bridges \nCeramic crowns and bridges \nCast post and cores \nPorcelain fused to metal crowns and bridges \nTemporary crowns \nDiagnostic wax-up \nImplant abutments \nMaryland bridges abutment wings \nPrecision attachment \nPorcelain repair \nAcrylic tray \nBleaching tray \nThe contractor will possess ARTEX and SAM articulator systems calibrated to the articulators at the Milwaukee VAMC Dental Clinic to eliminate shipping of articulators to the contractor and back. \nResin copings for centric relation \n\nQuality porcelain systems such as IPS Empress, Procera, Captek and Belle-Glass (or equivalent) \nDie trimming under stereo microscope \nAble to provide full mouth rehabilitation of 20-28 units using o Gold \nPorcelain-fused-to-metal (PFM) \nPorcelain-fused-to-Zirconia (PFZ) \nTurnaround times for completion:\nTurn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer s Representative (COR) must be made aware of the delay before the maximum number of days has expired. \nCrown & Bridge: 5 to 10 business days\nCast Frames: 5 to 10 business day\nRework & Warranty:\nThe contractor will provide items that meet the esthetic and functional requirements of the patient. \nThe contractor will, at no additional expense to the VA, remake all dental items that are deemed incorrect or flawed due to contractor error. For example:\nIf a crown does not fit the die, it will be considered flawed and unacceptable. The crown will be remade at no additional expense to the VA.\nIf the crown fits the die, but not on the patient s tooth, it will be considered a flawed action of the government, and the remake will be at the VA s expense.\nPorcelain will be considered flawed if the porcelain shatters within twelve months of fabrication and remade at the contractor s expense.\nOrdering:\nAn order is defined as one prescription or script sent to the vendor via phone. \nThe dentist or a representative will follow up with the phone order with an email. Only Milwaukee VAMC dentists are authorized to order from this contract and therefore have been delegated ordering authority. \nUpon award, the Milwaukee VAMC will provide the contractor with a list of current dentists.\nMilwaukee VAMC dentists will provide a legible dental prescription to the contractor. \nThe contractor shall follow the Milwaukee VAMC dentists prescription instructions on the type of dental fabrication or repair that is necessary. \nIf a prescription is not legible or clearly understood, the contractor must contact the VAMC dentist who wrote the prescription for clarification within 48 hours of receiving the prescription.\nThe contractor may work collaboratively with and provide recommendations to Milwaukee VAMC dentists, at no additional cost to the VA, on options that would work better than what was initially prescribed. However, final approval of prescriptions and changes shall reside with the Milwaukee VA dentists.\nThe contractor will be required to pour all secondary impressions, some of which will require boxing of the impression and the use of vacuum pouring done by the lab. \nContractor will use procedures, techniques, and current technology which are industry standards in the performance of this contract.\nContractor will follow all rules and regulations set by the FDA, the State of Wisconsin, and any other regulatory body. It is solely the responsibility of the Contractor to ensure that all rules, laws, regulations, etc. are adhered to in the performance of this contract.\nThe services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body. \nContractor shall only use Noble Metal PFM and not Base Metal PFM in the performance of this contract.\nDeliverables or Deliver Schedule:\nThe contractor will have the option to either pick up and deliver cases to the Milwaukee VAMC or to have them shipped to and from the Milwaukee VAMC. Pick-ups and deliveries must be made between the hours of 8:00am and 4:30pm and at no additional cost to the VA. If the contractor chooses shipping to and from the Milwaukee VAMC, packaging & shipping costs must be included in the cost per line item. The contractor will not be allowed to invoice for shipping costs as a separate line item. \nCases shipped to and from the contractor should be packaged according to the following guidelines:\nRemove dies from models, wrap in foam rubber, and place in plastic containers\nWrap all components individually in bubble wrap and secure\nPack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment\nIdentify the specific type of tooth and/metal used in each prosthesis with the shipment\nAll completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor s expense \nInvoices:\nThe contractor will invoice Milwaukee VA monthly in accordance with 852.232-72.\nMonthly invoices shall be itemized by prescription and date.\nInvoices shall make clear the date item was ordered, date the item was shipped, and include the description of the item.\nPeriod of Performance:\nThe ordering period for the base year shall begin on 01/01/2026 and shall end on 12/31/2026. During the one-year ordering period, the ordering ceiling shall be set prior to award, and the contractor shall not exceed that value. Any order done over that dollar value may not be reimbursed. Only upon receiving a modification or a notice to proceed shall the Contractor continue to provide these services to the Milwaukee VAMC.\nEvaluation Factors Removable Dental Prosthetics\nFACTOR 1 GEOGRAPHIC ACCESSABILITY \nLaboratory must be able to be within 45 miles of the Clement J. Zablocki VA Medical Center (5000 W. National Avenue, Milwaukee, WI 53295) to allow dental Veteran patients to present to the dental laboratory for custom dental prosthetic shade matching. This accessibility will mitigate hardship upon Veterans in the delivery of quality care outcomes.\nThe laboratory will possess articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back. The laboratory shall be able to facilitate calibration of articulators as needed within a 48-hour time frame when provided on pick up from the VA dental lab.\nDental laboratory must be registered in CEREC-Connect for direct STL file transfer of intraoral scans. \nDental laboratory must be registered in Medit Link to allow for direct STL file transfer of intraoral scans from Medit i500 intraoral scanner.\n\nFACTOR 2 TIME BOUND FACTORS \nTurn-around time required for each type of fabrication or repair from receipt at lab until back at the Milwaukee VAMC shall be within the time frames listed below. In case of longer turn-around times, the Contracting Officer s Representative (COR) must be made aware of the delay before the maximum number of days has expired. \nSame day pick-up on call from Dental Clinic for casting and finishing of custom cast post and core (directly fabricated) with a 1-2 business days return\nCrown & Bridge: 5 to 10 business days\nCast Frames: 5 to 10 business days\nRepairs: Same day- 1 business day\nLaboratory must have ability to accommodate same-day pick up and receive polyether and polyvinyl siloxane impressions and have models poured within 24-hour time frame to avoid distortion and accuracy of final prosthesis.\n\nFACTOR 3 PAST PERFORMANCE (Rated as ACCEPTABLE or UNACCEPTABLE)\nIf the Contracting Officer deems it necessary, (per D&F), Vendors, must provide evidence of their relevant experience performing the work described. Identify Federal, State, and Local Government and private contracts that are similar in scope and size. References should include no more than three (3) references of on-going contracts or those completed within the last three (3) years. Include information that depicts contract compliance, financial stability and efficiency, and customer satisfaction. The list of references should include the following at a minimum: \nName of Reference/Business and the Contract Number\nContact person name and phone number and email address \nServices for removable dental prosthetics will include but are not limited to the following:\nGold crowns and bridges\nCeramic crowns and bridges\nCast post and cores\nPorcelain fused to metal crowns and bridges \nModel, Die and Articulate\nTemporary crowns\nDiagnostic wax-up\nImplant abutments\nMaryland bridges with nonprecious metal abutment wings\nPrecision attachments\nPorcelain repair\nAcrylic tray \nBleaching tray\nLaser welding\nDigital design of cases\nPrinting of scanned data to fabricate prostheses or models\nIn person custom staining for exact shade matching\nIn office Implant photogrammetry \nCarbon printing for different prostheses or models\nStackable guides for guided implant surgeries\nMilling full arch zirconia prostheses\nMilling of Ivotion PMMA dentures\nPress EMAX\nScrew and cement retained implant crowns and fixed dental prostheses\n\nFACTOR 4 QUALITY FACTORS\nCases shipped to and from the contractor should be packaged according to the following guidelines:\nRemove dies from models, wrap in foam rubber, and place in plastic containers\nWrap all components individually in bubble wrap and secure\nPack items securely in shipping box with sufficient bubble wrap to avoid movement during shipment\nIdentify the specific type of tooth and/metal used in each prosthesis with the shipment\nAll completed cases will be disinfected and returned to the Dental Clinic via Next Day Shipment at the contractor s expense \nThe contractor will possess Artex and Panadent articulators calibrated to the articulators at the Milwaukee VAMC to eliminate shipping of articulators to the contractor and back.\nAcceptable supplies for fixed prosthodontics include: \nType 3 gold\nHigh noble and noble metals\nQuality porcelain systems such as IPS Empress, Procera, Captek and Belle-Glass (or equivalent)\nMiYo for staining of porcelain\nIvoclar zirconia pucks\nContractor shall only use Noble Metal PFM and not Base Metal PFM in the performance of this contract.\nThe services to be performed by the contractor will be performed in accordance with dental laboratory industry standards practice and the National Association of Dental Laboratories (NADL) or similar certification or accreditation body. \nContractor must obtain all necessary licenses and/or permits regarding the construction and laboratory work to construct dentures.\n\nSubmission Instructions:\nInterested vendors must submit the following information via email to Erica Grimslid at Erica.Grimslid@va.gov no later than November 21, 2025, at 5:00 PM EST:\nCompany name, address, and DUNS/UEI number\nBusiness size and socio-economic status (e.g., SDVOSB, VOSB, WOSB, etc.)\nProduct brochure or technical documentation showing how the proposed item meets or exceeds the salient characteristics\nPast performance or experience providing similar systems\nGSA/FSS contract number (if applicable)\nDisclaimer:\nThis notice is for informational purposes only and does not obligate the Government to issue a solicitation or award a contract. The Government will not reimburse any costs associated with responding to this notice. Responses will be used solely to determine the availability of qualified sources.\n\n\n\n\n"}