Clearing, Ploughing, and Harrowing of 100 Hectares for Pilot Maize Production in Margibi, Montserrado, Bomi, Bong and Nimba Counties

Description

Request for Quotations

RFQ Ref No.: LR-PMU-MOA-531755-CW-RFQ

RFQ Date: March 25, 2026

To: Approved Firm

Dear:

Request for Quotation (RFQ)

The Government of Liberia through the Ministry of Agriculture has received support from the World Bank for the Rural Economic Transformation Project (RETRAP) and intends to apply part of the proceeds toward payments under the contract for Clearing, Ploughing, and Harrowing of 100 Hectares for Pilot Maize Production in Margibi, Montserrado, Bomi, Bong and Nimba Counties. The Ministry of Agriculture through the World Bank IFAD/PIU now invites quotations from contractors for the Works described in Annex 1: Works Requirements, attached to this RFQ.

Fraud and Corruption

The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in Appendix A to the Contract Conditions.

In further pursuance of this policy, Contractors shall permit and shall cause their agents (where declared or not), subcontractors, sub-consultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and Contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.

Eligible Materials, Equipment and Services

The materials, equipment and services to be supplied under the Contract and financed by the Bank may have their origin in any country subject to Para. 9. At the Employer’s request, Contractors may be required to provide evidence of the origin of materials, equipment and services.

Eligible Contractors

In case the Contractor is a joint venture (JV), all members shall be jointly and severally liable for the execution of the entire Contract in accordance with the Contract terms. The JV shall nominate a representative who shall have the authority to conduct all business for and on behalf of any and all the members of the JV during the Request for Quotations process and, in the event the JV is awarded the Contract, during contract execution.

A Contractor may have the nationality of any country, subject to the restrictions pursuant to paras. 8 and 9 hereinafter. A Contractor shall be deemed to have the nationality of a country if the Contractor is constituted, incorporated or registered in, and operates in conformity with, the provisions of the laws of that country, as evidenced by its articles of incorporation (or equivalent documents of constitution or association) and its registration documents, as the case may be. This criterion also shall apply to the determination of the nationality of proposed subcontractors or sub-consultants for any part of the Contract including Related Services.

Firms and individuals may be ineligible if so indicated in para.9 below and:

as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of goods or the contracting of works or services required; or

by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.

In reference to paras. 5 and 7, for the information of Contractors, at the present time firms, goods and services from the following countries are excluded from this procurement process:

Under para. 5 and 8 (a): [ “none”].

Under para. 5 and 8 (b): [“none”]

A Contractor that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the appendix to the Contract Conditions (Appendix A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.

Contractors that are state-owned enterprises or institutions in the Employer’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:

are legally and financially autonomous;

operate under commercial law; and

are not under supervision of the Employer.

A Contractor shall not have a conflict of interest. Any Contractor found to have a conflict of interest shall be disqualified. A Contractor may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Contractor:

directly or indirectly controls, is controlled by or is under common control with another Contractor that submitted a Quotation;

receives or has received any direct or indirect subsidy from another Contractor that submitted a Quotation;

has the same legal representative as another Contractor that submitted a Quotation;

has a relationship with another Contractor that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Contractor, or influence the decisions of the Employer regarding this Request for Quotations process; or

or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the works that are the subject of the Request for Quotations process; or

or any of its affiliates has been hired (or is proposed to be hired) by the Employer or Borrower for implementing the Contract; or

would be providing goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or

has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who: (i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.

Performance Security

“The successful Contractor shall submit a Performance Security in accordance with the Contract Conditions in the form of Performance Bond.”

Validity of Quotations

The quotations shall be valid for sixty (60) days as of the date of submission of the quotation.

Price

The Contractor shall quote its total price in the Contractor’s Quotation Form:

Option 2- Lump-Sum contracts

The Contractor shall also fill in a breakdown of its lump-sum price in the attached Activity Schedules.

The quoted price shall include all duties, taxes, and other levies payable by the Contractor under the Contract, as of the date 7 (seven) days prior to the deadline for submission of quotations.

A Contractor expecting to incur expenditures in other currencies for inputs to the Works supplied from outside the Employer’s Country and wishing to be paid accordingly, shall indicate a foreign currency of its choice in addition to the local currency in: (UNITED STATES DOLLARS).

The currency(ies) of the Quotation and the currency(ies) of payments shall be the same.

Technical proposal

The Contractor shall furnish a technical proposal including a statement of work methods, equipment, personnel, schedule, and any other relevant information, in sufficient detail to demonstrate the adequacy of its proposal to meet the work’s requirements and the completion time.

Clarifications

Any clarification request regarding this RFQ may be sent in writing to

Galah Toto

National Program Coordinator

Project Implementation Unit (PIU), Ministry of Agriculture

Smallholder Agriculture Transformation & Agribusiness Revitalization Project (STAR-P)/ Rural Economic Transformation Project (RETRAP)

1st Floor LIBSUCO Building, Japanese Freeway (Formerly Somalia Drive)

Gardnersville – Monrovia, Liberia

Tel +231-777576980

Email: gtoto@moa.gov.lr and cc: dkulah@moa.gov.lr

Requests for clarification should be received by the Purchaser no later than March 27, 2026 at 3:00pm and MOA/RETRAP will respond no later than March 28, 2026 at 5:00pm. The Employer will forward copies of its response to all Contractors including a description of the inquiry but without identifying its source.

Site Visit

Site visit or inspection is scheduled for

NOT APPLICABLE

Submission of Quotations

Quotations shall be submitted in the form attached at Annex 2 and all bids shall be registered and submitted in the Tender box situated on the 1st Floor of Project Implementation Unit (PIU), Ministry of Agriculture, 1st Floor LIBSUCO Building, Japan Freeway (Formerly Somalia Drive), Gardnersville

Bidders “shall not” have the option of submitting their Bids electronically. The deadline for submission of Quotations is April 1, 2026 at 2:00pm Monrovia Time.

The address for submission of Quotations is: The deadline for Bid submission is:

Date: April 1, 2026

Time: 2:00pm, Monrovia Time

Attention: Galah Toto

Street Address: Project Implementation Unit (PIU), Ministry of Agriculture, 2nd Floor LIBSUCO Building, Japan Freeway (Formerly Somalia Drive), Gardnersville, City: Monrovia, Country: Liberia

Opening of Quotations

Quotations will be opened by the Employer’s representatives immediately after the deadline for the submission of Quotations.

Evaluation of Quotations

The quotations will be evaluated to determine substantial responsiveness of the technical proposal/bid.

For evaluation and comparison purposes, the currency(ies) of the Quotations shall be converted into a single currency. The currency that shall be used for comparison purposes to convert at the selling exchange rate offered prices expressed in various currencies into a single currency is: United States Dollars. The source of exchange rate shall be: The Central Bank of Liberia. The date for the exchange rate shall be.

For technically compliant quotations, the total evaluated prices, excluding provisional sums and any provision for contingencies but including day works where priced competitively, will be compared to determine the lowest evaluated price/s.

Contract Award

The Contract will be awarded to the Contractor who meets the eligibility requirements in accordance with the RFQ, offers the lowest evaluated price/s, offers a technically compliant quotation, and guarantees completion of the Works by the specified date.

The Employer shall invite by the quickest means via email for the successful Contractor/s for any discussion that may be needed to conclude the contract or otherwise for contract signature.

The Employer shall communicate by the quickest means with the other Contractors on its contract award decision. An unsuccessful Contractor may request clarifications as to why its quotation was not determined to be successful. The Employer will address this request within a reasonable time.

The Employer shall publish a contract award notice on its website with free access, if available, or in a newspaper of national circulation or UNDB online, within 15 (fifteen) days after award of contract. The information shall include the name of the successful Contractor, the Contract Price, the Contract duration, summary of its scope and the names of the Contractors and their quoted and evaluated prices.

On behalf of the Employer:

Signature: ________________________________

Name: Galah Toto

Title/position: National Program Coordinator

Attachments:

Annex 1: Works Requirements

Annex 2: Quotation Form/BOQ

Annex 3: Contract Forms