J023--Vehicle HVAC System Repair Services Grand Junction, Colorado

Description

{"description":"Request for Quote (RFQ) #: 36C25926Q0241\nVehicle HVAC System Repair Services\n\nThis is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. \nSITE VISIT: The site visit will occur at 10am MST, March 3rd, 2026.\nA site visit is strongly encouraged to ensure accurate bid submissions. Please contact Mr. Ethan Lasche via email, Ethan.Lasche@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.\nQUESTIONS: The deadline for all questions is 12:00pm MST, March 5th, 2026.\nAll questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.\nQUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, March 13th, 2026.\nQuotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.\nThis is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0241. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. \nThis solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025.\nThe North American Industrial Classification System (NAICS) code for this procurement is 811111 with a business size standard of $9 million. This solicitation is 100% set aside for small business concerns.\n\n\nList of Line Items;\nLine Item\nDescription\nQty\nUnit of Measure\nUnit Price\nTotal Price\n0001\nMachine; AC Machine Charge with R134A Freon\n1\nJB\n\n\n0002\nDiagnostics and Labor in accordance with the Statement of Work\n1\nJB\n\n\n0003\nShop Supplies and Misc. Expenses\n1\nEA\n\n\n\n\n\n\nGrand Total\n$\n\nDescription of Requirements for the items/Services to be acquired:\n\n*Cut sheets and specification sheets proving the offered products and services meets all testing specifications and requirements provided in the Statement of Work (SOW) must be included with the quote \n*Failure to meet the requirements listed in the SOW below will result in the offeror s quote not being considered for award.\n*Failure to provide the required documents or information (information documents, quote with accurate costs, estimated time for completion of project) by the quote deadline will result in the offeror s quote not being considered for award.\nSTATEMENT OF WORK (SOW):\nVA22603 HVAC System Repair and Maintenance\n\nPurpose. To repair the HVAC systems in the 2013 Freightliner M Line Shuttlebus, Vehicle Identification Number (VIN) 4UZADEDT2DCBW8686, license plate VA22603 which is experiencing issues with the air conditioning not providing conditioned (cool) air.\n\nScope. The selected Contractor shall furnish labor, manufacturer-approved parts and materials, and equipment to complete the tasks defined in Section 3. Mandatory Tasks and Deliverables. \n\nMandatory Tasks and Deliverables. The contractor shall complete tasks 3.1. If for any reason, any task cannot be completed on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. \n\nTask One (CLIN 0001). Identify the problem and repair vehicle (license plate # VA22603 - 2013 Freightliner MBC Front Engine Commercial Bus Chassis. Style: Chassis Bus, Engine: 6.7 L I6 CRDI Diesel. Manufacturer: Freightliner Custom Chassis Corp (FCCC))\n\nDeliverables for CLIN 0001\n\nConduct a detailed inspection of the entire HVAC system.\nProvide a written diagnostic report outlining the issues found.\nThe report shall be submitted within five business days of initiating the task. \nInspect and repair faulty generators, ensuring they do not smoke and produce sufficient power as recommended by the manufacturer.\nReplace or repair dead batteries powering the generators.\nThe generators and batteries should be functional and properly installed.\nReinstall and tighten loose suction side lines at the TXV for both cab and rear AC units (for both vehicles if necessary).\nInstall a new O-ring on the rear unit (left side) where identified. \nConduct vacuum and leak tests to ensure no leaks are present. \nCharge the HVAC systems with the appropriate (manufacturer recommended) amount of R134A Freon.\nEnsure the systems are charged correctly to manufacturers specifications. \nThe vehicle shall be tested to confirm proper cooling.\nDiagnose and repair or replace leaking heater control valves. \nRealign and correctly mount new compressors, ensuring belt tensions are set properly (to manufacturer s recommendation). \nEnsure heater control valves toggles both sides of the coolant flow.\nPerform a complete functional test of both front and rear HVAC systems.\nConduct a quality control inspection to ensure both systems are operating correctly and meet DOT inspection standards.\nProvide a detailed report on system function and any recommendations for further action, if necessary.\nThe Contractor shall provide a detailed written report of the diagnostic results and repairs completed. \n\nPlace of Performance. The Contractor is able to repair the vehicle either at their own facility or on site at the medical center. All work shall be performed within 50 miles of Grand Junction VA Medical Center.\n\nContractor Qualifications\n\nThe Contractor shall have an established business, with an office, indoor or covered work bays, and a full-time staff.\n\nThe staff shall include mechanics and technicians that are fully certified to complete the scope of work. \n\nGovernment and Contractor Responsibilities.\n\nThe contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR at the Medical Center. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.\n\nIf the contactor determines there are additional maintenance repairs or parts replacement required to make the vehicle air conditioning system fully operational that were not established in the SOW s deliverables, the contractor must provide a quote to the COR for review prior to ordering parts or performing any additional maintenance services based on the quote.\n\nFormal Acceptance or Rejection of Deliverables.\n\nThe contractor shall provide an email report of diagnostic service and results. The VA shall have 3 business days to review each document and provide feedback and comments. The contractor shall have five business days to address comments. A final review shall be conducted with the COR and the Fleet Manager. Delivery of the final review document with incorporated comments from the final review meeting shall constitute acceptance by the VA with COR s written approval.\n \nQuality Standards for Deliverables - Performance Measures:\nThe HVAC unit shall be effectively cooling with no signs of temperature irregularities.\nProper installation and alignment of all components, such as compressors and lines. \nThe heater control valve functions correctly with no leaks.\nThe HVAC system shall pass leak tests and maintain proper pressure levels.\n\n(End of Statement of Work)\n\nServices and acceptance are to be F.O.B Destination (RFO 52.247-34) at: \n\n**Vehicle can be driven from the Grand Junction VA Medical Center to a facility within 50 miles OR the awardee will be able to perform repairs at the Grand Junction VA Medical Center.**\n\n\n52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition\n\nAny award made as a result of this solicitation will be made on an All or Nothing Basis.\n\nState if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.\n\nIf the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.\n\nOfferors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.\n\nAll proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.\n\nAll information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.\n\nADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL\n\nSubmission of quote shall include the following volumes: (I) Technical capability or quality of the services offered to meet the Government requirement; (II) Price; (III) Estimated time for completion of the project.\n\nVolume I - Technical capability or quality of the services offered to meet the Government requirement\nThe offeror shall submit specifications, cut sheets, or brochures confirming the services to be provided meet or exceed the requirements included in the SOW specified in this solicitation. \n\nVolume II Price\nPrice - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.\n\nVolume III Estimated Time to Complete Project/Repairs\nThe offeror shall state the required number of calendar days to deliver the services resulting in the repair of the vehicle s HVAC system. The offeror should include the approximate number of days it would take from notice of award of the contract to the start date of the project (initiation of repairs).\n\n(End of Addendum to 52.212-1)\n\n52.212-2, Evaluation--Commercial Items applies to this acquisition.\n\nADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:\n\nThe Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.\n\nThe following factors shall be used to evaluate quotations: \n\nFactor 1. Technical capability of services offered to meet the Government requirement\n\nFactor 2. Price\n\nFactor 3. Estimated Time to Complete Project/Repairs\n\nEvaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: \n\nFactor I. Technical capability of services offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. \n \nFactor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.\n\nFactor 3. Estimated Time to Complete Project/Repairs: The Government will evaluate overall time needed from notice of award of contract in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government. \n\n**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**\n\nIf offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. \n\n(End of Addendum to 52.212-2)\n\n52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.\n\n\nThe following RFO clauses are incorporated by reference:\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-6 with Alt I\nRestrictions on Subcontractor Sales to the Government\nStatute\nX\n52.203-13\nContractor Code of Business Ethics and Conduct\nStatute\nX\n52.203-17\nContractor Employee Whistleblower Rights\nStatute\nX\n52.203-19\nProhibition on Requiring Certain Internal Confidentiality Agreements or Statements\nStatute\nX\n52.204-9\nPersonal Identity Verification of Contractor Personnel\nOther\nX\n52.204-13\nSystem for Award Management Maintenance\nStatute\n\n52.204-91\nContractor identification\nOther\nX\n52.209-6\nProtecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment\nStatute\nX\n52.209-9\nUpdates of Publicly Available Information Regarding Responsibility Matters\nStatute\nX\n52.209-10\nProhibition on Contracting with Inverted Domestic Corporations\nStatute\n\n52.219-4\nNotice of Price Evaluation Preference for HUBZone Small Business Concerns\nStatute\nX\n52.219-6\nNotice of Total Small Business Set-Aside\nStatute\n\n52.219-6 with Alt I\nNotice of Total Small Business Set-Aside, with Alternate I\nStatute\nX\n52.219-8\nUtilization of Small Business Concerns\nStatute\n\n52.219-9\nSmall Business Subcontracting Plan\nStatute\n\n52.219-9 with Alt I\nSmall Business Subcontracting Plan, with Alternate I\nStatute\n\n52.219-9 with Alt II\nSmall Business Subcontracting Plan, with Alternate II\nStatute\n\n52.219-9 with Alt III\nSmall Business Subcontracting Plan, with Alternate III\nStatute\n\n52.219-9 with Alt IV\nSmall Business Subcontracting Plan, with Alternate IV\nStatute\n\n52.219-14\nLimitations on Subcontracting\nStatute\n\n52.219-16\nLiquidated Damages Subcontracting Plan\nStatute\n\n52.219-33\nNonmanufacturer Rule\nStatute\nX\n52.222-3\nConvict Labor\nEO\nX\n52.222-19\nChild Labor Cooperation with Authorities and Remedies\nEO\nX\n52.222-35\nEqual Opportunity for Veterans\nStatute\n\n52.222-35 with Alt I\nEqual Opportunity for Veterans, with Alternate I\nStatute\nX\n52.222-36\nEqual Opportunity for Workers with Disabilities\nStatute\n\n52.222-36 with Alt I\nEqual Opportunity for Workers with Disabilities, with Alternate I\nStatute\nX\n52.222-37\nEmployment Reports on Veterans\nStatute\nX\n52.222-40\nNotification of Employee Rights Under the National Labor Relations Act\nEO\n\n52.222-41\nService Contract Labor Standards\nStatute\nX\n52.222-42\nStatement of Equivalent Rates for Federal Hires\nEmployee Class Monetary Wage-Fringe Benefits\nStatute\nX\n52.222-43\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)\nStatute\n\n52.222-44\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment\nStatute\nX\n52.222-50\nCombating Trafficking in Persons\nStatute\n\n52.222-50 with Alt I\nCombating Trafficking in Persons, with its Alternate I\nStatute\n\n52.222-51\nExemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements\nOther\n\n52.222-53\nExemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements\nOther\nX\n52.222-54\nEmployment Eligibility Verification\nEO\nX\n52.222-62\nPaid Sick Leave Under Executive Order 13706\nEO\nX\n52.223-2\nReporting of Biobased Products Under Service and Construction Contracts.\nStatute\n\n52.223-9\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items\nStatute\n\n52.223-9 with Alt I\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I\nStatute\n\n52.223-11\nOzone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons\nStatute\n\n52.223-12\nMaintenance\nStatute\n\n52.223-20\nAerosols\nStatute\n\n52.223-21\nFoams\nStatute\nX\n52.223-23\nSustainable Products and Services\nStatute\n\n52.224-3\nPrivacy Training\nStatute\n\n52.224-3 with Alt I\nPrivacy Training, with Alternate I\nStatute\n\n52.225-1\nBuy American-Supplies\nStatute\n\n52.225-1 with Alt I\nBuy American-Supplies, with Alternate I\nStatute\n\n52.225-3\nBuy American-Free Trade Agreements-Israeli Trade Act\nStatute\n\n52.225-3 with Alt II\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate II\nStatute\n\n52.225-3 with Alt III\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate III\nStatute\n\n52.225-3 with Alt IV\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV\nStatute\n\n52.225-5\nTrade Agreements\nStatute\n\n52.225-19\nContractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States\nOther\n\n52.225-26\nContractors Performing Private Security Functions Outside the United States\nStatute\n\n52.226-4\nNotice of Disaster or Emergency Area Set-Aside\nStatute\n\n52.226-5\nRestrictions on Subcontracting Outside Disaster or Emergency Area\nStatute\nX\n52.226-8\nEncouraging Contractor Policies to Ban Text Messaging While Driving\nEO\n\n52.229-12\nTax on Certain Foreign Procurements\nStatute\n\n52.232-29\nTerms for Financing of Commercial Products and Commercial Services\nStatute\n\n52.232-30\nInstallment Payments of Commercial Products and Commercial Services\nStatute\nX\n52.232-33\nPayment by Electronic Funds Transfer System for Award Management\nStatute\n\n52.232-34\nPayment by Electronic Funds Transfer Other than System for Award Management\nStatute\n\n52.232-36\nPayment by Third Party\nStatute\nX\n52.232-40\nProviding Accelerated Payments to Small Business Subcontractors\nStatute\n\n52.232-90\nFast Payment Procedure\nStatute\nX\n52.233-3\nProtest After Award\nStatute\nX\n52.233-4\nApplicable Law for Breach of Contract Claim\nStatute\nX\n52.240-91\nSecurity Prohibitions and Exclusions\nStatute\n\n52.240-91 with Alt I\nSecurity Prohibitions and Exclusions, with Alternate I\nStatute\n\n52.240-92\nSecurity Requirements\nOther\n\n52.240-92 with Alt II\nSecurity Requirements with Alternate II\nOther\n\n52.240-93\n Basic Safeguarding of Covered Contractor Information Systems\n \nX\n52.244-6\nSubcontracts for Commercial Products and Commercial Services\nStatute\n\n52.247-64\nPreference for Privately Owned U.S.-Flag Commercial Vessels\nStatute\n\n52.247-64 with Alt I\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I\nStatute\n\n52.247-64 with Alt II\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II\nStatute\n\nAdditional contract requirements or terms and conditions: \n52.217-8 Option to Extend Services (NOV 1999)\nThe Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.\n852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:\nVAAR Clauses are incorporated by reference as follows:\nVAAR 852.203-70\nCommercial Advertising (MAY 2018) \nVAAR 852.232-72\nElectronic Submission of Payment Requests (NOV 2018) \nVAAR 852.246-71\nRejected Goods (OCT 2018)\nVAAR 852.222-71\nCompliance with Executive Order 13899. (DEVIATION) (APR 2025) \n VAAR Provisions are incorporated as follows:\nVAAR 852.233-70\nProtest Content/Alternative Dispute Resolution (OCT 2018) \nVAAR 852.233-71\nAlternate Protest Procedure (OCT 2018)\n\nRFO 52.252-1 Solicitation Provisions Incorporated by Reference \nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.\nhttp://www.acquisition.gov/far/index.html \nhttps://www.acquisition.gov/vaar\n\nThe following RFO provisions are to be incorporated by reference: \nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-11\nCertification and Disclosure Regarding Payments to Influence Certain Federal Transactions\nStatute\nX\n52.203-18\nProhibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation\nStatute\nX\n52.204-7\nSystem for Award Management Registration\nStatute\n\n52.204-7 with Alt I\nSystem for Award Management Registration, with Alternate I\nStatute\n\n52.204-90\nOfferor Identification\nStatute\n\n52.207-6\nSolicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)\nStatute\n\n52.209-12\nCertification Regarding Tax Matters\nStatute\n\n52.219-2\nEqual Low Bids\nStatute\n\n52.222-18\nCertification Regarding Knowledge of Child Labor for Listed End Products\nE.O.\n\n52.222-48\nExemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification\nOther\n\n52.222-52\nExemption from Application of the Service Contract Labor Standards for Certain Services-Certification\nOther\n\n52.222-56\nCertification Regarding Trafficking in Persons Compliance Plan\nStatute\n\n52.223-4\nRecovered Material Certification\nStatute\n\n52.225-2\nBuy American Certificate\nStatute\n\n52.225-4\nBuy American-Free Trade Agreements-Israeli Trade Act Certificate\nStatute\n\n52.225-6\nTrade Agreements-Certificate\nStatute\n\n52.225-20\nProhibition on Conducting Restricted Business Operations in Sudan-Certification\nStatute\n\n52.225-25\nProhibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications\nStatute\n\n52.226-3\nDisaster or Emergency Area Representation\nStatute\n\n52.229-11\nTax on Certain Foreign Procurements Notice and Representation\nStatute\nX\n52.240-90\nSecurity Prohibitions and Exclusions Representations and Certifications\nStatute\n\nThe Defense Priorities and Allocations System (DPAS) does not apply.\nDate and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, March 13th, 2026.\n\nName and email of the individual to contact for information regarding the solicitation:\n\nStephanie Cahill\nStephanie.Cahill@va.gov\n"} Solicitation Number: 36C25926Q0241 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 811111 Classification Code: J023 Response Deadline: 2026-03-13T12:00:00-06:00 Office Address: Greenwood Village, CO Place of Performance: Grand Junction, CO, 81501 POC: Stephanie Cahill, Stephanie.Cahill@va.gov, *Email preferred* {"description":"Request for Quote (RFQ) #: 36C25926Q0241\nVehicle HVAC System Repair Services\n\nThis is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with Revolutionary FAR Overhaul (RFO) Part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. The Government reserves the right to make no award from this solicitation. \nSITE VISIT: The site visit will occur at 10am MST, March 3rd, 2026.\nA site visit is strongly encouraged to ensure accurate bid submissions. Please contact Mr. Ethan Lasche via email, Ethan.Lasche@va.gov, to confirm your company will be attending as well as to obtain the location details for the meeting.\nQUESTIONS: The deadline for all questions is 12:00pm MST, March 5th, 2026.\nAll questions must be submitted in writing, via email, no later than the question cut-off date marked above. All questions will be answered officially through an amendment to the solicitation.\nQUOTES: Quotes are to be provided to stephanie.cahill@va.gov no later than 12:00pm MST, March 13th, 2026.\nQuotes shall not be hand carried. Faxed quotes shall not be accepted. Emailed quotes are the only method of submitted quotes (4MB email limit). The Government reserves the right to make the award solely on initial Quotes received. Offerors bear the burden of ensuring that all portions of the offer (and any authorized amendments) reach the designated office before the deadline specified in the solicitation. This RFQ shall be completed in its entirety, and signed and dated, failure shall not be considered for award.\nThis is a Request for Quote (RFQ), and the solicitation number is 36C25926Q0241. The government anticipates awarding a firm-fixed price contract resulting from this solicitation. \nThis solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2025-06 effective August 26th, 2025.\nThe North American Industrial Classification System (NAICS) code for this procurement is 811111 with a business size standard of $9 million. This solicitation is 100% set aside for small business concerns.\n\n\nList of Line Items;\nLine Item\nDescription\nQty\nUnit of Measure\nUnit Price\nTotal Price\n0001\nMachine; AC Machine Charge with R134A Freon\n1\nJB\n\n\n0002\nDiagnostics and Labor in accordance with the Statement of Work\n1\nJB\n\n\n0003\nShop Supplies and Misc. Expenses\n1\nEA\n\n\n\n\n\n\nGrand Total\n$\n\nDescription of Requirements for the items/Services to be acquired:\n\n*Cut sheets and specification sheets proving the offered products and services meets all testing specifications and requirements provided in the Statement of Work (SOW) must be included with the quote \n*Failure to meet the requirements listed in the SOW below will result in the offeror s quote not being considered for award.\n*Failure to provide the required documents or information (information documents, quote with accurate costs, estimated time for completion of project) by the quote deadline will result in the offeror s quote not being considered for award.\nSTATEMENT OF WORK (SOW):\nVA22603 HVAC System Repair and Maintenance\n\nPurpose. To repair the HVAC systems in the 2013 Freightliner M Line Shuttlebus, Vehicle Identification Number (VIN) 4UZADEDT2DCBW8686, license plate VA22603 which is experiencing issues with the air conditioning not providing conditioned (cool) air.\n\nScope. The selected Contractor shall furnish labor, manufacturer-approved parts and materials, and equipment to complete the tasks defined in Section 3. Mandatory Tasks and Deliverables. \n\nMandatory Tasks and Deliverables. The contractor shall complete tasks 3.1. If for any reason, any task cannot be completed on time according to the below schedule, the contractor shall provide a written explanation three days prior to the due date to the Contracting Officer Representative (COR). This written transmittal shall include a firm commitment of when the work shall be completed. This transmittal to the COR shall cite reasons for the delay, and the impact on the overall project. \n\nTask One (CLIN 0001). Identify the problem and repair vehicle (license plate # VA22603 - 2013 Freightliner MBC Front Engine Commercial Bus Chassis. Style: Chassis Bus, Engine: 6.7 L I6 CRDI Diesel. Manufacturer: Freightliner Custom Chassis Corp (FCCC))\n\nDeliverables for CLIN 0001\n\nConduct a detailed inspection of the entire HVAC system.\nProvide a written diagnostic report outlining the issues found.\nThe report shall be submitted within five business days of initiating the task. \nInspect and repair faulty generators, ensuring they do not smoke and produce sufficient power as recommended by the manufacturer.\nReplace or repair dead batteries powering the generators.\nThe generators and batteries should be functional and properly installed.\nReinstall and tighten loose suction side lines at the TXV for both cab and rear AC units (for both vehicles if necessary).\nInstall a new O-ring on the rear unit (left side) where identified. \nConduct vacuum and leak tests to ensure no leaks are present. \nCharge the HVAC systems with the appropriate (manufacturer recommended) amount of R134A Freon.\nEnsure the systems are charged correctly to manufacturers specifications. \nThe vehicle shall be tested to confirm proper cooling.\nDiagnose and repair or replace leaking heater control valves. \nRealign and correctly mount new compressors, ensuring belt tensions are set properly (to manufacturer s recommendation). \nEnsure heater control valves toggles both sides of the coolant flow.\nPerform a complete functional test of both front and rear HVAC systems.\nConduct a quality control inspection to ensure both systems are operating correctly and meet DOT inspection standards.\nProvide a detailed report on system function and any recommendations for further action, if necessary.\nThe Contractor shall provide a detailed written report of the diagnostic results and repairs completed. \n\nPlace of Performance. The Contractor is able to repair the vehicle either at their own facility or on site at the medical center. All work shall be performed within 50 miles of Grand Junction VA Medical Center.\n\nContractor Qualifications\n\nThe Contractor shall have an established business, with an office, indoor or covered work bays, and a full-time staff.\n\nThe staff shall include mechanics and technicians that are fully certified to complete the scope of work. \n\nGovernment and Contractor Responsibilities.\n\nThe contractor shall request other VA documentation deemed pertinent to the work accomplishment directly from the COR at the Medical Center. The contractor is expected to use common knowledge and resourcefulness in securing all other reference materials, standard industry publications, and related materials that are pertinent to the work.\n\nIf the contactor determines there are additional maintenance repairs or parts replacement required to make the vehicle air conditioning system fully operational that were not established in the SOW s deliverables, the contractor must provide a quote to the COR for review prior to ordering parts or performing any additional maintenance services based on the quote.\n\nFormal Acceptance or Rejection of Deliverables.\n\nThe contractor shall provide an email report of diagnostic service and results. The VA shall have 3 business days to review each document and provide feedback and comments. The contractor shall have five business days to address comments. A final review shall be conducted with the COR and the Fleet Manager. Delivery of the final review document with incorporated comments from the final review meeting shall constitute acceptance by the VA with COR s written approval.\n \nQuality Standards for Deliverables - Performance Measures:\nThe HVAC unit shall be effectively cooling with no signs of temperature irregularities.\nProper installation and alignment of all components, such as compressors and lines. \nThe heater control valve functions correctly with no leaks.\nThe HVAC system shall pass leak tests and maintain proper pressure levels.\n\n(End of Statement of Work)\n\nServices and acceptance are to be F.O.B Destination (RFO 52.247-34) at: \n\n**Vehicle can be driven from the Grand Junction VA Medical Center to a facility within 50 miles OR the awardee will be able to perform repairs at the Grand Junction VA Medical Center.**\n\n\n52.212-1, Instructions to Offerors-Commercial Items applies to this acquisition\n\nAny award made as a result of this solicitation will be made on an All or Nothing Basis.\n\nState if quoted items are available and priced through offerors existing Government-wide Acquisition Contract (GWAC), GSA Multiple Award Schedule (MAS) contract, or VA-wide Acquisition Contract.\n\nIf the acquisition is set-aside for SDVOSBs/VOSBs, their socioeconomic status must be verified and visible in the SBA Small Business Certification (SBS): https://search.certifications.sba.gov/ at the time of quote submission AND award, or will be considered non-responsive, and will NOT be considered for award.\n\nOfferors are warned against contacting any VA personnel other than the Contracting Officer and Contract Specialist prior to placement of any award made resulting from this RFQ. If such contact occurs and found to be prejudicial to competing contactors, the offeror making such contact may be excluded from award considerations.\n\nAll proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror s page limitations unless otherwise indicated in the specific volume instructions below.\n\nAll information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the quote and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each quote.\n\nADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS COMMERCIAL\n\nSubmission of quote shall include the following volumes: (I) Technical capability or quality of the services offered to meet the Government requirement; (II) Price; (III) Estimated time for completion of the project.\n\nVolume I - Technical capability or quality of the services offered to meet the Government requirement\nThe offeror shall submit specifications, cut sheets, or brochures confirming the services to be provided meet or exceed the requirements included in the SOW specified in this solicitation. \n\nVolume II Price\nPrice - The offeror shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule.\n\nVolume III Estimated Time to Complete Project/Repairs\nThe offeror shall state the required number of calendar days to deliver the services resulting in the repair of the vehicle s HVAC system. The offeror should include the approximate number of days it would take from notice of award of the contract to the start date of the project (initiation of repairs).\n\n(End of Addendum to 52.212-1)\n\n52.212-2, Evaluation--Commercial Items applies to this acquisition.\n\nADDENDUM to RFO 52.212-2 EVALUATION COMMERCIAL ITEMS:\n\nThe Government will award a contract resulting from this solicitation to the offeror responsible whose offer conforming to the solicitation will be most advantageous to the Government considering price and other factors.\n\nThe following factors shall be used to evaluate quotations: \n\nFactor 1. Technical capability of services offered to meet the Government requirement\n\nFactor 2. Price\n\nFactor 3. Estimated Time to Complete Project/Repairs\n\nEvaluation Approach. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The Government will use comparative analysis. The following factors will be used to evaluate offers: \n\nFactor I. Technical capability of services offered to meet the Government requirement: The quotation will be evaluated to the extent to which it can meet and/or exceed the Government s requirements as outlined in the solicitation and based on the information requested in the instructions to quoters section of the solicitation. \n \nFactor 2. Price: The Government will evaluate the price by adding the total of all line item prices. The Government may use various price analysis techniques and procedures to make a price reasonableness determination. Offers that do not meet or exceed the technical capability or quality of the item offered to the Government requirement shall not be selected regardless of price.\n\nFactor 3. Estimated Time to Complete Project/Repairs: The Government will evaluate overall time needed from notice of award of contract in addition to other evaluation factors specified above and select the quoter/offer whose bid is most advantageous to the Government. \n\n**The Government may consider an award to other than the lowest priced quoter/offeror if it s in the best interest of the Government.**\n\nIf offeror does not provide all volumes as outlined in RFO 52.212-1 Instructions, the offer may be considered non-responsive. \n\n(End of Addendum to 52.212-2)\n\n52.212-4, Contract Terms and Conditions--Commercial Items applies to this acquisition Any inconsistencies in this solicitation or contract shall be resolved by giving precedence IAW 52.212-4(r). By submitting a quote, the offeror understands that quotes will not be referenced in 1449 and clauses incorporated in the solicitation will dictate the contract. All offerors shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under the contract IAW RFO 52.212-4(q). The Government reserves the right to deny requests for clause changes that are not included in this solicitation should the request be inconsistent with the RFO or VAAR.\n\n\nThe following RFO clauses are incorporated by reference:\nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-6 with Alt I\nRestrictions on Subcontractor Sales to the Government\nStatute\nX\n52.203-13\nContractor Code of Business Ethics and Conduct\nStatute\nX\n52.203-17\nContractor Employee Whistleblower Rights\nStatute\nX\n52.203-19\nProhibition on Requiring Certain Internal Confidentiality Agreements or Statements\nStatute\nX\n52.204-9\nPersonal Identity Verification of Contractor Personnel\nOther\nX\n52.204-13\nSystem for Award Management Maintenance\nStatute\n\n52.204-91\nContractor identification\nOther\nX\n52.209-6\nProtecting the Government s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment\nStatute\nX\n52.209-9\nUpdates of Publicly Available Information Regarding Responsibility Matters\nStatute\nX\n52.209-10\nProhibition on Contracting with Inverted Domestic Corporations\nStatute\n\n52.219-4\nNotice of Price Evaluation Preference for HUBZone Small Business Concerns\nStatute\nX\n52.219-6\nNotice of Total Small Business Set-Aside\nStatute\n\n52.219-6 with Alt I\nNotice of Total Small Business Set-Aside, with Alternate I\nStatute\nX\n52.219-8\nUtilization of Small Business Concerns\nStatute\n\n52.219-9\nSmall Business Subcontracting Plan\nStatute\n\n52.219-9 with Alt I\nSmall Business Subcontracting Plan, with Alternate I\nStatute\n\n52.219-9 with Alt II\nSmall Business Subcontracting Plan, with Alternate II\nStatute\n\n52.219-9 with Alt III\nSmall Business Subcontracting Plan, with Alternate III\nStatute\n\n52.219-9 with Alt IV\nSmall Business Subcontracting Plan, with Alternate IV\nStatute\n\n52.219-14\nLimitations on Subcontracting\nStatute\n\n52.219-16\nLiquidated Damages Subcontracting Plan\nStatute\n\n52.219-33\nNonmanufacturer Rule\nStatute\nX\n52.222-3\nConvict Labor\nEO\nX\n52.222-19\nChild Labor Cooperation with Authorities and Remedies\nEO\nX\n52.222-35\nEqual Opportunity for Veterans\nStatute\n\n52.222-35 with Alt I\nEqual Opportunity for Veterans, with Alternate I\nStatute\nX\n52.222-36\nEqual Opportunity for Workers with Disabilities\nStatute\n\n52.222-36 with Alt I\nEqual Opportunity for Workers with Disabilities, with Alternate I\nStatute\nX\n52.222-37\nEmployment Reports on Veterans\nStatute\nX\n52.222-40\nNotification of Employee Rights Under the National Labor Relations Act\nEO\n\n52.222-41\nService Contract Labor Standards\nStatute\nX\n52.222-42\nStatement of Equivalent Rates for Federal Hires\nEmployee Class Monetary Wage-Fringe Benefits\nStatute\nX\n52.222-43\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts)\nStatute\n\n52.222-44\nFair Labor Standards Act and Service Contract Labor Standards-Price Adjustment\nStatute\nX\n52.222-50\nCombating Trafficking in Persons\nStatute\n\n52.222-50 with Alt I\nCombating Trafficking in Persons, with its Alternate I\nStatute\n\n52.222-51\nExemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment Requirements\nOther\n\n52.222-53\nExemption from Application of the Service Contract Labor Standards to Contracts for Certain Services Requirements\nOther\nX\n52.222-54\nEmployment Eligibility Verification\nEO\nX\n52.222-62\nPaid Sick Leave Under Executive Order 13706\nEO\nX\n52.223-2\nReporting of Biobased Products Under Service and Construction Contracts.\nStatute\n\n52.223-9\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items\nStatute\n\n52.223-9 with Alt I\nEstimate of Percentage of Recovered Material Content for EPA-Designated Items, with Alternate I\nStatute\n\n52.223-11\nOzone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons\nStatute\n\n52.223-12\nMaintenance\nStatute\n\n52.223-20\nAerosols\nStatute\n\n52.223-21\nFoams\nStatute\nX\n52.223-23\nSustainable Products and Services\nStatute\n\n52.224-3\nPrivacy Training\nStatute\n\n52.224-3 with Alt I\nPrivacy Training, with Alternate I\nStatute\n\n52.225-1\nBuy American-Supplies\nStatute\n\n52.225-1 with Alt I\nBuy American-Supplies, with Alternate I\nStatute\n\n52.225-3\nBuy American-Free Trade Agreements-Israeli Trade Act\nStatute\n\n52.225-3 with Alt II\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate II\nStatute\n\n52.225-3 with Alt III\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate III\nStatute\n\n52.225-3 with Alt IV\nBuy American-Free Trade Agreements-Israeli Trade Act, with Alternate IV\nStatute\n\n52.225-5\nTrade Agreements\nStatute\n\n52.225-19\nContractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States\nOther\n\n52.225-26\nContractors Performing Private Security Functions Outside the United States\nStatute\n\n52.226-4\nNotice of Disaster or Emergency Area Set-Aside\nStatute\n\n52.226-5\nRestrictions on Subcontracting Outside Disaster or Emergency Area\nStatute\nX\n52.226-8\nEncouraging Contractor Policies to Ban Text Messaging While Driving\nEO\n\n52.229-12\nTax on Certain Foreign Procurements\nStatute\n\n52.232-29\nTerms for Financing of Commercial Products and Commercial Services\nStatute\n\n52.232-30\nInstallment Payments of Commercial Products and Commercial Services\nStatute\nX\n52.232-33\nPayment by Electronic Funds Transfer System for Award Management\nStatute\n\n52.232-34\nPayment by Electronic Funds Transfer Other than System for Award Management\nStatute\n\n52.232-36\nPayment by Third Party\nStatute\nX\n52.232-40\nProviding Accelerated Payments to Small Business Subcontractors\nStatute\n\n52.232-90\nFast Payment Procedure\nStatute\nX\n52.233-3\nProtest After Award\nStatute\nX\n52.233-4\nApplicable Law for Breach of Contract Claim\nStatute\nX\n52.240-91\nSecurity Prohibitions and Exclusions\nStatute\n\n52.240-91 with Alt I\nSecurity Prohibitions and Exclusions, with Alternate I\nStatute\n\n52.240-92\nSecurity Requirements\nOther\n\n52.240-92 with Alt II\nSecurity Requirements with Alternate II\nOther\n\n52.240-93\n Basic Safeguarding of Covered Contractor Information Systems\n \nX\n52.244-6\nSubcontracts for Commercial Products and Commercial Services\nStatute\n\n52.247-64\nPreference for Privately Owned U.S.-Flag Commercial Vessels\nStatute\n\n52.247-64 with Alt I\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate I\nStatute\n\n52.247-64 with Alt II\nPreference for Privately Owned U.S.-Flag Commercial Vessels, with Alternate II\nStatute\n\nAdditional contract requirements or terms and conditions: \n52.217-8 Option to Extend Services (NOV 1999)\nThe Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to the prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.\n852.252-70, Provisions and Clauses Applicable to VA Acquisition of Commercial Items:\nVAAR Clauses are incorporated by reference as follows:\nVAAR 852.203-70\nCommercial Advertising (MAY 2018) \nVAAR 852.232-72\nElectronic Submission of Payment Requests (NOV 2018) \nVAAR 852.246-71\nRejected Goods (OCT 2018)\nVAAR 852.222-71\nCompliance with Executive Order 13899. (DEVIATION) (APR 2025) \n VAAR Provisions are incorporated as follows:\nVAAR 852.233-70\nProtest Content/Alternative Dispute Resolution (OCT 2018) \nVAAR 852.233-71\nAlternate Protest Procedure (OCT 2018)\n\nRFO 52.252-1 Solicitation Provisions Incorporated by Reference \nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the web sites provided in the provision at RFO 52.252-1, Solicitation Provisions Incorporated by Reference. Copies may also be obtained from the contracting officer.\nhttp://www.acquisition.gov/far/index.html \nhttps://www.acquisition.gov/vaar\n\nThe following RFO provisions are to be incorporated by reference: \nApplicable (X)\nNumber\nTitle\nSource\nX\n52.203-11\nCertification and Disclosure Regarding Payments to Influence Certain Federal Transactions\nStatute\nX\n52.203-18\nProhibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation\nStatute\nX\n52.204-7\nSystem for Award Management Registration\nStatute\n\n52.204-7 with Alt I\nSystem for Award Management Registration, with Alternate I\nStatute\n\n52.204-90\nOfferor Identification\nStatute\n\n52.207-6\nSolicitation of Offers from Small Business Concerns and Small Business Teaming Arrangements or Joint Ventures (Multiple-Award Contracts)\nStatute\n\n52.209-12\nCertification Regarding Tax Matters\nStatute\n\n52.219-2\nEqual Low Bids\nStatute\n\n52.222-18\nCertification Regarding Knowledge of Child Labor for Listed End Products\nE.O.\n\n52.222-48\nExemption from Application of the Service Contract Labor Standards for Maintenance, Calibration, or Repair of Certain Equipment Certification\nOther\n\n52.222-52\nExemption from Application of the Service Contract Labor Standards for Certain Services-Certification\nOther\n\n52.222-56\nCertification Regarding Trafficking in Persons Compliance Plan\nStatute\n\n52.223-4\nRecovered Material Certification\nStatute\n\n52.225-2\nBuy American Certificate\nStatute\n\n52.225-4\nBuy American-Free Trade Agreements-Israeli Trade Act Certificate\nStatute\n\n52.225-6\nTrade Agreements-Certificate\nStatute\n\n52.225-20\nProhibition on Conducting Restricted Business Operations in Sudan-Certification\nStatute\n\n52.225-25\nProhibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to Iran-Representation and Certifications\nStatute\n\n52.226-3\nDisaster or Emergency Area Representation\nStatute\n\n52.229-11\nTax on Certain Foreign Procurements Notice and Representation\nStatute\nX\n52.240-90\nSecurity Prohibitions and Exclusions Representations and Certifications\nStatute\n\nThe Defense Priorities and Allocations System (DPAS) does not apply.\nDate and Time offers are due to stephanie.cahill@va.gov by 12:00pm MST, March 13th, 2026.\n\nName and email of the individual to contact for information regarding the solicitation:\n\nStephanie Cahill\nStephanie.Cahill@va.gov\n"}