J061--UPS Revitalization and Preventive Maintenance for the Bedford VA Medical Center

Description

{"description":"\n\n\n\n\n\n*= Required Field\n\n\n\n\nThis is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.\nThis solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.\nThis solicitation is set-aside for SDVOSBs.\nThe associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 million.\nThe FSC/PSC is J061.\nThe Bedford VA Medical center located at 200 Springs Rd in Bedford, MA 01730 is seeking to purchase equipment and services for Uninterruptible Power Supply (UPS) replacement, revitalization, and preventive maintenance. The following units and locations are: \nLocation: Bldg. 61 Room 137\nUPS 1: \nManufacturer: APC Model: Symmetra SYMSTRF Serial # CA0324110569 Manufactured: 6/1/2003 Corresponding VRLA Battery: Manufacturer: CSB Model:UPS12460F2FR Manufactured: 8/13/2020\nUPS 2: Manufacturer: APC Model: Symmetra SYMSTRF Serial # ED9823076441 Manufactured: 5/1/2016 Corresponding VRLA Battery-battery packs Manufacturer: Interstate Model: SLA1079 Manufactured: 8/31/2022\nLocation: Bldg 3 Room 107\nUPS Manufacturer: APC Model: Symmetra PX Serial # PD0535338629 Manufactured:3/16/2005 Corresponding VRLA Battery Manufacturer: CSB Model: GP 1272 F2 Manufactured: 6/7/2020\n\nSTATEMENT OF WORK\n\nSCOPE OF THE WORK\n\nPROJECT DATA:\n\nTITLE: UPS Preventive maintenance\nBUILDING/FACILITY: Edith Nourse Rogers Memorial Veterans Hospital\nJOB ORDER CONTRACT NUMBER: TBA\nPROJECT NO: 518-26-501 \nCONTRACTOR: TBA\nPROJECT TYPE: Service\n\n\nOBJECTIVE:\n \nBASE YEAR UPS REPLACEMENT AND REVITALIZAATION\n\nReplacement Building 61 server room. \nReplace (2) UPS APC Symmetra SYMSTRF system with (2) two latest 16 KVA APC Symmetra UPS unit in Building 61 server room. \nReplacement to include but not limited to new battery cabinet and battery module. \nContractor shall submit pricing for replacement of (2) two 16 KVA as separate line items. Bedford VAMC, COR, CO and the contractor shall verify if (1) one 16 KVA UPS suffices for the server load. If such is the case, the bid amount for replacement (1) one UPS shall be credited back to the VA. \n\nRevitalization of Building 3 Server room UPS\nThe contractor shall replace active components and restore reliability\nRevitalization process shall include but not limited to: \nReplacement and testing of UPS battery module \nReplacement of Power Modules\nReplacement of intelligence modules\nReplacement of Static switch\nReplacement of communication card. Contractor shall restore UPS alarm notification system to the VA/OIT system.\nProvide 2 years parts and labor warranty on all replaced equipment\n\nGeneral requirements: \nThe contractor shall replace and revitalize the UPS system during base year of the service contract. \nContractor shall coordinate with manufacturer technician to complete UPS startup in the presence of COR, OIT representative and Bedford VAMC engineering. \nContractor is responsible for all work associated with the project.\nContractor is responsible for delivery of all equipment to the server rooms.\nContractor shall be responsible for removal and disposal of existing UPS system.\nContractor shall be responsible for delivery and installation of New UPS system.\nContractors shall provide waste containers required for storage and disposal of construction debris and demo materials. \nContractor is responsible for all lockout/tagout procedures for circuit breakers, panels and all other systems/utilities associated with this replacement\nContractor shall perform the server outage work during weekends to minimize the impact of potential outages. VA shall confirm the time of availability for outages.\nAll work that does not impact the operation of server can be done during business hours (8:00 AM 4:00 PM)\n\nPREVENTIVE MAINTENANCE \n\nProvide (2) preventive maintenance for each contract year in Building 3 and Building 61 server room UPS system. Two services shall be six months apart from each other. \n(1) one semi-annual preventive maintenance service\n(1) one annual preventive maintenance service\n\nProvide emergency services within a 24-hour period or sooner including travel, labor, parts, 24 hours technical \nFor the UPS system located in Building # 61 and building #3 \nBuilding 3: Service and support UPS units: model Symmetra PX, PDU unit and extended Battery cabinets and all associated systems with the UPS. \nBuilding 61: Service and support (2) UPS units and batteries with its associated batteries and cabinets: model SYMSTRF\nPast service reports can be provided upon request to verify the equipment details. \nSCOPE:\n\nSEMI -ANNUAL SERVICE\n\nPerform a complete visual inspection of all internal sub-assemblies, wiring harnesses, contactors, cables, and major components\nCheck for proper clearance around the unit\nPerform temperature checks on all breakers, connections, and associated controls. Report and note down all high temperature areas in the report. \nCheck air filters for cleanliness; clean or replace where applicable\nCheck module(s) for the following, as applicable:\nRectifier and inverter snubber circuit board discoloration\nPower capacitors for swelling or leakage\nCapacitor vent caps extruded more than 1 /8\"\nFans for proper operation\nLubricate and check bearings for abnormal condition, as applicable, where possible\n\nRecord all meter readings and calibrate as necessary, where possible\nMeasure and record phase-to-phase input, output, bypass and battery voltage.\nand currents, where possible:\nReview alarm log/history for any irregular activity, where possible\nVerify remote status panel operation\nMeasure and record harmonic trap filter currents, where possible\nReview system performance with customer to address any questions and to schedule any repairs\nImplement manufacturer field change notices, as possible\nPerform functional system test upon customer approval\n\nProvide inspection report, with recommendations, to Customer within 7 to 10 business days.\nVisual and Mechanical Inspection/Verification to include but not limited to: \nUPS is online with no alarms\nCover on EPO switch\nDamaged Components or cables\nHardware and connections\nUnit Cleanliness, vacuumed, clean exterior, proper ventilation\nFans normal operation\nSNMP card\nRoom Temperature confirmation\nVerify all alarms\nWork Space clear\nProper Ventilation\nMBP labeled correctly\nTransfer to static bypass\nTransfer from static bypass to Normal\nTransfer to MDP (when applicable)\nInput and output Voltage waveforms\nInput and output Current Waveforms\n\nAnnual Service \nConsists of all steps included with Semi-Annual Service, plus:\nCheck the inverter and rectifier snubbers for discoloration or damaged wiring\nCheck all contacts to ensure secure connections\nVerify all connections show no signs of discoloration\nCheck fuses on the DC capacitor deck for continuity, as applicable\nClean interior and exterior of unit\nWith customer approval, perform operational test of the system including unit\ntransfer and battery discharge\nMeasure and calibrate, as necessary, where possible, all electronics to system\nSpecifications\nMeasure and record all low-voltage power supply levels\n\nDETAILED REQUIREMENTS:\n\nProposal shall be for base year and (4) four additional option years. \nProvide (1) one annual and (1) Bi-annual preventive maintenance visits. Annual and bi-annual visits shall have separate cost line item.\nProvide separate cost line items for 24-hour technical support for the uninterrupted power supply (UPS) system located in Building 3 and Building 61, in accordance with the statement of work. This shall be a separate line item. Provide 50 Hours of onsite services for this line item. \n\nProvide separate cost line item for parts, repairs, and batteries replacement, The contractor shall provide parts, repairs and batteries as needed. The contractor shall provide a copy of supplier quotes with each proposal. The contractor shall carry a $20,000 cost for this line item. The pricing/quote for parts replacement shall be sent to the COR and the CO at the time of need, in accordance with the labor rates provided below, and all work shall be preapproved by the COR and the CO. \n\nEmergency service requests shall be addressed within 8 hours or sooner for UPS system located in Building 3 and Building 61.\n\nContractor shall provide Emergency Services rates during bid proposal:\n1. Labor Rates:\ni. Emergency labor hourly rate for normal business hours $\nii. Emergency labor hourly rate for after hours and weekends $\niii. Emergency labor hourly rate for Holidays - $\n2. Parts Discount (if applicable):\n\n\nGeneral Requirement: \n\nContractor shall meet all VA requirements per original scope of work.\n\nAll work, material and workmanship to be furnished shall conform to all applicable local and national standards, VA SOPs, industry recommended practices and safety codes, to the requirements and test procedures of the Massachusetts state building code. The VA shall be notified of any changes before work is started. Contractor to obtain all notifications and approvals required before starting work such as ILSM and ICRA and obtain approvals upon completion as required.\n\nIf necessary, any shutdown of utilities shall not take place until notification and approval has taken place with the end user and the Engineering Shop Main Supervisor and Trade Supervisor, and written approval is received from the COR.\n\nIf utilities are damaged, Contractor, at their own expense, shall immediately restore to service and repair any damage caused by Contractor's workmen; to existing building, piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.\n\nThe Contractor shall thoroughly review the documents and site conditions and notify the VA of any discrepancies there-in or with the documents or/and existing conditions. Notification of discrepancies or construction complexities that may impact construction, cost or aesthetics is to be made before an agreement is made on costs. It is the obligation of the contractor to verify existing conditions including overall dimensions, centerline of fixtures, material, equipment, fixture, hardware type, sizes, and number to be used.\n\nAll preventive maintenance means, methods, sequences, scheduling, procedures, and safety precautions are the responsibility of the contractor/builder. It is understood that adequate numbers of skilled workmen, who are thoroughly familiar with the methods necessary for execution of work shall be employed.\n\nContractor shall provide and is solely responsible for public and employee protection as necessary and required by the codes, ordinances and regulations of governmental agencies having jurisdiction at the project site. \n\n\nEmployees of General Contractor and their subcontractors shall comply with all VA security management programs and direction of the VA police. The employees will report to the Engineering Department with government issued picture identification and receive a badge for the duration of their time working at the VA. The employees will be restricted to buildings and areas required for their work and will refrain from entering other areas and restricted access spaces. They shall not enter the project site without appropriate badges. They may also be subject to inspection of their personal effects when entering or leaving the site.\n\nAny incidents including but not limited to unplanned disruption of utilities, flooding or on-site work accidents shall be reported to the COR as soon as possible. \n\nNo photography of VA premises, residents, patients or staff is allowed without permission of the Contracting Officer or COR.\n\nContractors and subcontractors to comply with VA requirements for site/work rules, work time, dumpster and equipment use, location and storage. Location of all storage, equipment and supplies shall be reviewed and approved by the COR. Contractor shall legally dispose of all work debris and waste. \n\nUse of common areas in order to get to work area from the exterior shall be coordinated with the COR for approval. The safety and protection plan shall be reviewed with the COR. Provide the maximum protection of surfaces to the extent possible with the understanding that protection may need to be installed and removed as needed and on a daily basis as required by the COR. Protect areas at all times in accordance with Interim Life Safety Measures and Infection Control Risk Assessment. These forms shall be filled out and provided to the Safety Department & COR and posted on site. \n\nAll Contractor vehicles shall be parked in a designated parking space or construction yard. Activity shall be limited and allow for the continued and safe ongoing operations of the medical center.\n\nContractor to provide products as specified with manufacturers named when noted. Pricing shall be based on specified item. Substitutions can be offered as a deduct alternate if it provides a cost savings. Contractor must obtain written approval for substitution.\n\nThe Medical Center is a 24/7 facility with multiple end users. The Contractor is required to work directly with the COR in Engineering. Any changes in the schedule or coordination required with the end user shall be facilitated by the COR. Contractors and their subs shall work with the COR and end user main point of contact only. Details within the framework may be discussed directly with the end user point of contact with prior understanding of the COR. COR must be copied on all correspondences.\n\nRequests for information (RFI) must be submitted in writing to the VA.\n\nChange orders shall be presented to the VA for review and approval. No work shall take place before prior written approval.\n\nContractor/sub-contractors shall warrant work performed for a period of one year from the date of final acceptance, including parts replacement.\n\nAt final completion of the work, the Contractor shall review the work with the COR and both parties shall sign off in agreement on the completed .\n\nAPPLICABLE DOCUMENTS\n(Attached)\n\n\n\n\nEND OF SCOPE OF WORK\n\n\n The purchase order/contract period of performance is 1 year. \nPlace of Performance/Place of Delivery\nAddress:\nEdith Nourse Rogers Memorial Veterans Hospital \n200 Springs Rd \nBedford, MA \nPostal Code:\n01730\nCountry:\nUNITED STATES\nThe following solicitation provisions apply to this acquisition:\nFAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services \nFAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services \nOfferors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.\n\nFAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]\n\n52.225-2 Buy American Certificate.(OCT 2022)\nAs prescribed in 25.1101(a)(2), insert the following provision:\n(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.\n(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .\n\n(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).\n\n(4) The terms commercially available off-the-shelf (COTS) item, critical component, \"domestic end product,\" \"end product,\" and \"foreign end product\" are defined in the clause of this solicitation entitled \"Buy American-Supplies.\"\n\n(b)Foreign End Products:\n\n\n(c) Domestic end products containing a critical component:\nLine Item No. ___\n(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.\n(End of provision)\n\nAs prescribed in 852.102(a), insert the following provision:\n\nSolicitation Provisions or Clauses Incorporated by Reference (JAN 2008)\n\nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.\n\n[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]\n(End of provision)\n852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)\n\nAs prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate:\n(iii) The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.\n\nCertification\nI hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].\nPrinted Name of Signee:\nPrinted Title of Signee:\nSignature:\nDate:\nCompany Name and Address:\n(End of clause)\nParent topic: Subpart 852.2 - Text of Provisions and Clauses\n\n52.252-2 Clauses Incorporated by Reference (FEB 1998).\nThis contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):\nhttps://www.acquisition.gov/browse/index/far.\nThe following contract clauses apply to this acquisition: \n52.204-7 System for Award Management Registration (DEVIATION NOV 2025).\n52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025).\n52.219-14 Limitations on Subcontracting (OCT 2022).\n52.219-33 Nonmanufacturer Rule (SEP 2021).\n52.233-3 Protest after Award (DEVIATION NOV 2025).\n52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025).\n52.244-6 Subcontracts for Commercial Products and Commercial Services. (DEVIATION NOV 2025).\n852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)\n852.232-72 Electronic Submission of Payment Requests (NOV 2018)\n852.246-71 Rejected Goods (OCT 2018)\n52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services (DEVIATION AUG 2025).\n52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (OCT 2025).\nThe following subparagraphs of FAR 52.212-5 are applicable:\n52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021).\n52.204-14 Service Contract Reporting Requirements (Oct 2016).\n52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024).\n52.222-3 Convict Labor (June 2003).\n52.222-21 Prohibition of Segregated Facilities (APR 2015).\n52.222-26 Equal Opportunity (SEPT 2016).\n52.222-35 Equal Opportunity for Veterans (JUN 2020).\n52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020).\n52.222-37 Employment Reports on Veterans (Jun 2020).\n52.222-50 Combating Trafficking in Persons (Oct 2025).\n52.222-54 Employment Eligibility Verification (Jan 2025).\n52.225-1 Buy American-Supplies (Oct 2022).\n52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021).\n52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024).\n52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct2018).\n52.242-5 Payments to Small Business Subcontractors (Jan 2017).\n52.222-41 Service Contract Labor Standards (Aug 2018).\n52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014).\n52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014).\n52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).\n52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022).\n52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021).\n52.203-17 Contractor Employee Whistleblower Rights (Nov 2023).\n52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).\n52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).\n52.219-8 Utilization of Small Business Concerns (Jan 2025). \nSAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.\nSystem updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. \nThe VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ \nAll quoters shall submit the following: \nAttachment 1- Price Schedule\nAttachment 2 - Past Performance Worksheet \nAll quotes shall be sent to the Contract Specialist, Juliette Buchanan\nAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. \nThe following are the decision factors:\nPrice (Follow these instructions):\nOfferor shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. \nPast Performance:\nOfferor shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the (Performance Work Statement). References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. \nTechnical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the (Performance Work Statement) in a timely efficient manner. \nContractor shall demonstrate their corporate experience and approach to meet all requirements stated in the (Scope of Work).\nContractor shall demonstrate that their technicians meet the qualification standards stated in the (Scope of Work).\nThe award will be made to the response most advantageous to the Government.\nResponses should contain your best terms, conditions.\nTo facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:\n\"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.\"\nOR\n\"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:\"\n Quoters shall list exception(s) and rationale for the exception(s), if any.\n\nSite Visit: 10 February 2026. Meet in the Lobby of Building 2 @ 9:30 am.\nQuestions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 12-February-2026 by 4:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.\nSubmission of your response shall be received not later than 23-February-2026 by 4pm. RFQ responses must be submitted via email to: juliette.buchanan@va.gov. Hand deliveries shall not be accepted.\nLate submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). \nPoint of Contact\nJuliette Buchanan\nJuliette.Buchanan@va.gov\n\nATTACHMENT 1\nPRICE SCHEDULE\n\nITEM NUMBER\nDESCRIPTION OF SUPPLIES/SERVICES\nQUANTITY\nUNIT\nUNIT PRICE\nAMOUNT\n0001\nSymmetra PX Building #3 Revitalization\nin accordance with the scope of work\nSymmetra Building #61 Replacements\nin accordance with the scope of work\n\n1\nYR\n$________________\n$_________________\n0002\nAnnual Service for the UPS system located in Building # 61 and building #3 in accordance with the scope of work\n\n\n\n\n0002\nSemi-annual service for the UPS system located in Building # 61 and building #3 in accordance with the scope of work\n1\nYR\n$________________\n$_________________\n0003\n24-hour technical support for the uninterrupted power supply (UPS) system located in Building 3 and Building 61, in accordance with the scope of work\n1\nYR\n$________________\n$_________________\n0004\nParts, repairs, and batteries replacement. (The contractor shall provide parts, repairs and batteries as needed)\n1\nYR\n$________________\n$_________________\n1001\nUPS Preventative Maintenance Contract\nContract Period: Option 1\n1\nYR\n$________________\n$_________________\n2001\nUPS Preventative Maintenance Contract\nContract Period: Option 2\n1\nYR\n$________________\n$_________________\n3001\nUPS Preventative Maintenance Contract\nContract Period: Option 3\n1\nYR\n$________________\n$_________________\n4001\nUPS Preventative Maintenance Contract\nContract Period: Option 4\n1\nYR\n$________________\n$_________________\n\n\n\nGRAND TOTAL\n$_________________\n\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\n\n\nATTACHMENT 2\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\n\n\n\n"} Solicitation Number: 36C24126Q0223 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 811210 Classification Code: J061 Response Deadline: 2026-02-23T16:00:00-05:00 Office Address: TOGUS, ME Place of Performance: Bedford, MA, 01730 POC: Juliette Buchanan, juliette.buchanan@va.gov, 401-273-7100 {"description":"\n\n\n\n\n\n*= Required Field\n\n\n\n\nThis is a combined synopsis/solicitation for commercial products and commercial services prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.\nThis solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-06.\nThis solicitation is set-aside for SDVOSBs.\nThe associated North American Industrial Classification System (NAICS) code for this procurement is 811210, with a small business size standard of $34.0 million.\nThe FSC/PSC is J061.\nThe Bedford VA Medical center located at 200 Springs Rd in Bedford, MA 01730 is seeking to purchase equipment and services for Uninterruptible Power Supply (UPS) replacement, revitalization, and preventive maintenance. The following units and locations are: \nLocation: Bldg. 61 Room 137\nUPS 1: \nManufacturer: APC Model: Symmetra SYMSTRF Serial # CA0324110569 Manufactured: 6/1/2003 Corresponding VRLA Battery: Manufacturer: CSB Model:UPS12460F2FR Manufactured: 8/13/2020\nUPS 2: Manufacturer: APC Model: Symmetra SYMSTRF Serial # ED9823076441 Manufactured: 5/1/2016 Corresponding VRLA Battery-battery packs Manufacturer: Interstate Model: SLA1079 Manufactured: 8/31/2022\nLocation: Bldg 3 Room 107\nUPS Manufacturer: APC Model: Symmetra PX Serial # PD0535338629 Manufactured:3/16/2005 Corresponding VRLA Battery Manufacturer: CSB Model: GP 1272 F2 Manufactured: 6/7/2020\n\nSTATEMENT OF WORK\n\nSCOPE OF THE WORK\n\nPROJECT DATA:\n\nTITLE: UPS Preventive maintenance\nBUILDING/FACILITY: Edith Nourse Rogers Memorial Veterans Hospital\nJOB ORDER CONTRACT NUMBER: TBA\nPROJECT NO: 518-26-501 \nCONTRACTOR: TBA\nPROJECT TYPE: Service\n\n\nOBJECTIVE:\n \nBASE YEAR UPS REPLACEMENT AND REVITALIZAATION\n\nReplacement Building 61 server room. \nReplace (2) UPS APC Symmetra SYMSTRF system with (2) two latest 16 KVA APC Symmetra UPS unit in Building 61 server room. \nReplacement to include but not limited to new battery cabinet and battery module. \nContractor shall submit pricing for replacement of (2) two 16 KVA as separate line items. Bedford VAMC, COR, CO and the contractor shall verify if (1) one 16 KVA UPS suffices for the server load. If such is the case, the bid amount for replacement (1) one UPS shall be credited back to the VA. \n\nRevitalization of Building 3 Server room UPS\nThe contractor shall replace active components and restore reliability\nRevitalization process shall include but not limited to: \nReplacement and testing of UPS battery module \nReplacement of Power Modules\nReplacement of intelligence modules\nReplacement of Static switch\nReplacement of communication card. Contractor shall restore UPS alarm notification system to the VA/OIT system.\nProvide 2 years parts and labor warranty on all replaced equipment\n\nGeneral requirements: \nThe contractor shall replace and revitalize the UPS system during base year of the service contract. \nContractor shall coordinate with manufacturer technician to complete UPS startup in the presence of COR, OIT representative and Bedford VAMC engineering. \nContractor is responsible for all work associated with the project.\nContractor is responsible for delivery of all equipment to the server rooms.\nContractor shall be responsible for removal and disposal of existing UPS system.\nContractor shall be responsible for delivery and installation of New UPS system.\nContractors shall provide waste containers required for storage and disposal of construction debris and demo materials. \nContractor is responsible for all lockout/tagout procedures for circuit breakers, panels and all other systems/utilities associated with this replacement\nContractor shall perform the server outage work during weekends to minimize the impact of potential outages. VA shall confirm the time of availability for outages.\nAll work that does not impact the operation of server can be done during business hours (8:00 AM 4:00 PM)\n\nPREVENTIVE MAINTENANCE \n\nProvide (2) preventive maintenance for each contract year in Building 3 and Building 61 server room UPS system. Two services shall be six months apart from each other. \n(1) one semi-annual preventive maintenance service\n(1) one annual preventive maintenance service\n\nProvide emergency services within a 24-hour period or sooner including travel, labor, parts, 24 hours technical \nFor the UPS system located in Building # 61 and building #3 \nBuilding 3: Service and support UPS units: model Symmetra PX, PDU unit and extended Battery cabinets and all associated systems with the UPS. \nBuilding 61: Service and support (2) UPS units and batteries with its associated batteries and cabinets: model SYMSTRF\nPast service reports can be provided upon request to verify the equipment details. \nSCOPE:\n\nSEMI -ANNUAL SERVICE\n\nPerform a complete visual inspection of all internal sub-assemblies, wiring harnesses, contactors, cables, and major components\nCheck for proper clearance around the unit\nPerform temperature checks on all breakers, connections, and associated controls. Report and note down all high temperature areas in the report. \nCheck air filters for cleanliness; clean or replace where applicable\nCheck module(s) for the following, as applicable:\nRectifier and inverter snubber circuit board discoloration\nPower capacitors for swelling or leakage\nCapacitor vent caps extruded more than 1 /8\"\nFans for proper operation\nLubricate and check bearings for abnormal condition, as applicable, where possible\n\nRecord all meter readings and calibrate as necessary, where possible\nMeasure and record phase-to-phase input, output, bypass and battery voltage.\nand currents, where possible:\nReview alarm log/history for any irregular activity, where possible\nVerify remote status panel operation\nMeasure and record harmonic trap filter currents, where possible\nReview system performance with customer to address any questions and to schedule any repairs\nImplement manufacturer field change notices, as possible\nPerform functional system test upon customer approval\n\nProvide inspection report, with recommendations, to Customer within 7 to 10 business days.\nVisual and Mechanical Inspection/Verification to include but not limited to: \nUPS is online with no alarms\nCover on EPO switch\nDamaged Components or cables\nHardware and connections\nUnit Cleanliness, vacuumed, clean exterior, proper ventilation\nFans normal operation\nSNMP card\nRoom Temperature confirmation\nVerify all alarms\nWork Space clear\nProper Ventilation\nMBP labeled correctly\nTransfer to static bypass\nTransfer from static bypass to Normal\nTransfer to MDP (when applicable)\nInput and output Voltage waveforms\nInput and output Current Waveforms\n\nAnnual Service \nConsists of all steps included with Semi-Annual Service, plus:\nCheck the inverter and rectifier snubbers for discoloration or damaged wiring\nCheck all contacts to ensure secure connections\nVerify all connections show no signs of discoloration\nCheck fuses on the DC capacitor deck for continuity, as applicable\nClean interior and exterior of unit\nWith customer approval, perform operational test of the system including unit\ntransfer and battery discharge\nMeasure and calibrate, as necessary, where possible, all electronics to system\nSpecifications\nMeasure and record all low-voltage power supply levels\n\nDETAILED REQUIREMENTS:\n\nProposal shall be for base year and (4) four additional option years. \nProvide (1) one annual and (1) Bi-annual preventive maintenance visits. Annual and bi-annual visits shall have separate cost line item.\nProvide separate cost line items for 24-hour technical support for the uninterrupted power supply (UPS) system located in Building 3 and Building 61, in accordance with the statement of work. This shall be a separate line item. Provide 50 Hours of onsite services for this line item. \n\nProvide separate cost line item for parts, repairs, and batteries replacement, The contractor shall provide parts, repairs and batteries as needed. The contractor shall provide a copy of supplier quotes with each proposal. The contractor shall carry a $20,000 cost for this line item. The pricing/quote for parts replacement shall be sent to the COR and the CO at the time of need, in accordance with the labor rates provided below, and all work shall be preapproved by the COR and the CO. \n\nEmergency service requests shall be addressed within 8 hours or sooner for UPS system located in Building 3 and Building 61.\n\nContractor shall provide Emergency Services rates during bid proposal:\n1. Labor Rates:\ni. Emergency labor hourly rate for normal business hours $\nii. Emergency labor hourly rate for after hours and weekends $\niii. Emergency labor hourly rate for Holidays - $\n2. Parts Discount (if applicable):\n\n\nGeneral Requirement: \n\nContractor shall meet all VA requirements per original scope of work.\n\nAll work, material and workmanship to be furnished shall conform to all applicable local and national standards, VA SOPs, industry recommended practices and safety codes, to the requirements and test procedures of the Massachusetts state building code. The VA shall be notified of any changes before work is started. Contractor to obtain all notifications and approvals required before starting work such as ILSM and ICRA and obtain approvals upon completion as required.\n\nIf necessary, any shutdown of utilities shall not take place until notification and approval has taken place with the end user and the Engineering Shop Main Supervisor and Trade Supervisor, and written approval is received from the COR.\n\nIf utilities are damaged, Contractor, at their own expense, shall immediately restore to service and repair any damage caused by Contractor's workmen; to existing building, piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.\n\nThe Contractor shall thoroughly review the documents and site conditions and notify the VA of any discrepancies there-in or with the documents or/and existing conditions. Notification of discrepancies or construction complexities that may impact construction, cost or aesthetics is to be made before an agreement is made on costs. It is the obligation of the contractor to verify existing conditions including overall dimensions, centerline of fixtures, material, equipment, fixture, hardware type, sizes, and number to be used.\n\nAll preventive maintenance means, methods, sequences, scheduling, procedures, and safety precautions are the responsibility of the contractor/builder. It is understood that adequate numbers of skilled workmen, who are thoroughly familiar with the methods necessary for execution of work shall be employed.\n\nContractor shall provide and is solely responsible for public and employee protection as necessary and required by the codes, ordinances and regulations of governmental agencies having jurisdiction at the project site. \n\n\nEmployees of General Contractor and their subcontractors shall comply with all VA security management programs and direction of the VA police. The employees will report to the Engineering Department with government issued picture identification and receive a badge for the duration of their time working at the VA. The employees will be restricted to buildings and areas required for their work and will refrain from entering other areas and restricted access spaces. They shall not enter the project site without appropriate badges. They may also be subject to inspection of their personal effects when entering or leaving the site.\n\nAny incidents including but not limited to unplanned disruption of utilities, flooding or on-site work accidents shall be reported to the COR as soon as possible. \n\nNo photography of VA premises, residents, patients or staff is allowed without permission of the Contracting Officer or COR.\n\nContractors and subcontractors to comply with VA requirements for site/work rules, work time, dumpster and equipment use, location and storage. Location of all storage, equipment and supplies shall be reviewed and approved by the COR. Contractor shall legally dispose of all work debris and waste. \n\nUse of common areas in order to get to work area from the exterior shall be coordinated with the COR for approval. The safety and protection plan shall be reviewed with the COR. Provide the maximum protection of surfaces to the extent possible with the understanding that protection may need to be installed and removed as needed and on a daily basis as required by the COR. Protect areas at all times in accordance with Interim Life Safety Measures and Infection Control Risk Assessment. These forms shall be filled out and provided to the Safety Department & COR and posted on site. \n\nAll Contractor vehicles shall be parked in a designated parking space or construction yard. Activity shall be limited and allow for the continued and safe ongoing operations of the medical center.\n\nContractor to provide products as specified with manufacturers named when noted. Pricing shall be based on specified item. Substitutions can be offered as a deduct alternate if it provides a cost savings. Contractor must obtain written approval for substitution.\n\nThe Medical Center is a 24/7 facility with multiple end users. The Contractor is required to work directly with the COR in Engineering. Any changes in the schedule or coordination required with the end user shall be facilitated by the COR. Contractors and their subs shall work with the COR and end user main point of contact only. Details within the framework may be discussed directly with the end user point of contact with prior understanding of the COR. COR must be copied on all correspondences.\n\nRequests for information (RFI) must be submitted in writing to the VA.\n\nChange orders shall be presented to the VA for review and approval. No work shall take place before prior written approval.\n\nContractor/sub-contractors shall warrant work performed for a period of one year from the date of final acceptance, including parts replacement.\n\nAt final completion of the work, the Contractor shall review the work with the COR and both parties shall sign off in agreement on the completed .\n\nAPPLICABLE DOCUMENTS\n(Attached)\n\n\n\n\nEND OF SCOPE OF WORK\n\n\n The purchase order/contract period of performance is 1 year. \nPlace of Performance/Place of Delivery\nAddress:\nEdith Nourse Rogers Memorial Veterans Hospital \n200 Springs Rd \nBedford, MA \nPostal Code:\n01730\nCountry:\nUNITED STATES\nThe following solicitation provisions apply to this acquisition:\nFAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services \nFAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services \nOfferors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://sam.gov/ in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.\n\nFAR 52.212-2 Evaluation-Commercial Products and Commercial Services [In accordance with FAR 12.301(c) when the use of evaluation factors is appropriate, the contracting officer may (1) Insert the provision at 52.212-2, Evaluation-Commercial Products and Commercial Services, in solicitations for commercial products or commercial services (see 12.602); or (2) Include a similar provision containing all evaluation factors required by 13.106, subpart 14.2 or subpart 15.3, as an addendum (see 12.302(d)).]\n\n52.225-2 Buy American Certificate.(OCT 2022)\nAs prescribed in 25.1101(a)(2), insert the following provision:\n(a) (1) The Offeror certifies that each end product, except those listed in paragraph (b) of this provision, is a domestic end product and that each domestic end product listed in paragraph (c) of this provision contains a critical component.\n(2) The Offeror shall list as foreign end products those end products manufactured in the United States that do not qualify as domestic end products. For those foreign end products that do not indicate whether these foreign end products exceed 55 percent domestic content, except for those that are COTS items. If the percentage of the domestic content is unknown, select no .\n\n(3) The Offeror shall separately list the line item numbers of domestic end products that contain a critical component (see FAR 25.105).\n\n(4) The terms commercially available off-the-shelf (COTS) item, critical component, \"domestic end product,\" \"end product,\" and \"foreign end product\" are defined in the clause of this solicitation entitled \"Buy American-Supplies.\"\n\n(b)Foreign End Products:\n\n\n(c) Domestic end products containing a critical component:\nLine Item No. ___\n(d) The Government will evaluate offers in accordance with the policies and procedures of part 25 of the Federal Acquisition Regulation.\n(End of provision)\n\nAs prescribed in 852.102(a), insert the following provision:\n\nSolicitation Provisions or Clauses Incorporated by Reference (JAN 2008)\n\nThe following provisions or clauses incorporated by reference in this solicitation must be completed by the offeror or prospective contractor and submitted with the quotation or offer. Copies of these provisions or clauses are available on the Internet at the Web sites provided in the provision at FAR 52.252-1, Solicitation Provisions Incorporated by Reference, or the clause at FAR 52.252-2, Clauses Incorporated by Reference. Copies may also be obtained from the contracting officer.\n\n[Contracting officer shall list all FAR and 48 CFR Chapter 8 (VAAR) provisions and clauses incorporated by reference that must be completed by the offeror or prospective contractor and submitted with the quotation or offer.]\n(End of provision)\n852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products (JAN 2023) (DEVIATION)\n\nAs prescribed in 819.7011(c), insert the following clause. The contracting officer shall tailor the clause in paragraph (a)(2)(iii) as appropriate:\n(iii) The offeror certifies that it will supply the end item of a small business manufacturer, processor, or producer made in the United States, unless a waiver as provided in 13 CFR 121.406(b)(5) has been issued by SBA.\n\nCertification\nI hereby certify that if awarded the contract, [insert name of offeror] will comply with the limitations on subcontracting specified in this clause and in the resultant contract. I further certify that I am authorized to execute this certification on behalf of [insert name of offeror].\nPrinted Name of Signee:\nPrinted Title of Signee:\nSignature:\nDate:\nCompany Name and Address:\n(End of clause)\nParent topic: Subpart 852.2 - Text of Provisions and Clauses\n\n52.252-2 Clauses Incorporated by Reference (FEB 1998).\nThis contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):\nhttps://www.acquisition.gov/browse/index/far.\nThe following contract clauses apply to this acquisition: \n52.204-7 System for Award Management Registration (DEVIATION NOV 2025).\n52.209-10 Prohibition on Contracting With Inverted Domestic Corporations. (DEVIATION NOV 2025).\n52.219-14 Limitations on Subcontracting (OCT 2022).\n52.219-33 Nonmanufacturer Rule (SEP 2021).\n52.233-3 Protest after Award (DEVIATION NOV 2025).\n52.233-4 Applicable Law for Breach of Contract Claim (DEVIATION NOV 2025).\n52.244-6 Subcontracts for Commercial Products and Commercial Services. (DEVIATION NOV 2025).\n852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-Owned Small Businesses (JAN 2023) (DEVIATION)\n852.232-72 Electronic Submission of Payment Requests (NOV 2018)\n852.246-71 Rejected Goods (OCT 2018)\n52.212-4 Contract Terms and Conditions Commercial Products and Commercial Services (DEVIATION AUG 2025).\n52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders Commercial Products and Commercial Services (OCT 2025).\nThe following subparagraphs of FAR 52.212-5 are applicable:\n52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021).\n52.204-14 Service Contract Reporting Requirements (Oct 2016).\n52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (Feb 2024).\n52.222-3 Convict Labor (June 2003).\n52.222-21 Prohibition of Segregated Facilities (APR 2015).\n52.222-26 Equal Opportunity (SEPT 2016).\n52.222-35 Equal Opportunity for Veterans (JUN 2020).\n52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020).\n52.222-37 Employment Reports on Veterans (Jun 2020).\n52.222-50 Combating Trafficking in Persons (Oct 2025).\n52.222-54 Employment Eligibility Verification (Jan 2025).\n52.225-1 Buy American-Supplies (Oct 2022).\n52.225-13 Restrictions on Certain Foreign Purchases (Feb 2021).\n52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024).\n52.232-33 Payment by Electronic Funds Transfer-System for Award Management (Oct2018).\n52.242-5 Payments to Small Business Subcontractors (Jan 2017).\n52.222-41 Service Contract Labor Standards (Aug 2018).\n52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014).\n52.222-44, Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (May 2014).\n52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (Jan 2022).\n52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022).\n52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021).\n52.203-17 Contractor Employee Whistleblower Rights (Nov 2023).\n52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017).\n52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Nov 2021).\n52.219-8 Utilization of Small Business Concerns (Jan 2025). \nSAM: Interested parties shall be registered in System for Award Management (SAM) as prescribed in FAR Clause 52.232-33. SAM information can be obtained by accessing the internet at www.sam.gov or by calling 1-866-606-8220. Interested parties not registered in SAM in sufficient time to meet the VA s requirement will be ineligible to receive a government contract. This determination will be at the discretion of the Contracting Officer.\nSystem updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications Commercial Products and Commercial Services. \nThe VA utilizes VISTA to issue a purchase order and liquidate invoices. Failure to register in VISTA may result in exclusion from the issuance of a VA contract. This determination will be at the discretion of the Contracting Officer. Interested parties with no prior VA contracts can apply here: https://www.cep.fsc.va.gov/ \nAll quoters shall submit the following: \nAttachment 1- Price Schedule\nAttachment 2 - Past Performance Worksheet \nAll quotes shall be sent to the Contract Specialist, Juliette Buchanan\nAward will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors resulting in a Contracting Officer decision for the quote most favorable to the Government. \nThe following are the decision factors:\nPrice (Follow these instructions):\nOfferor shall complete Attachment 1 - Price Schedule, with offerors proposed contract line item prices inserted in appropriate spaces. \nPast Performance:\nOfferor shall utilize Attachment 2 Past Performance Worksheet to provide at least one (1) but no more than (3) references of work, similar in scope and size with the requirement detailed in the (Performance Work Statement). References may be checked by the Contracting Officer to ensure your company is capable of performing the Statement of Work. The Government also reserves the right to obtain information for use in the evaluation of past performance from any and all sources. \nTechnical: The offeror s quote shall be evaluated to determine if the organization has the experience and capabilities to provide the requested services IAW the (Performance Work Statement) in a timely efficient manner. \nContractor shall demonstrate their corporate experience and approach to meet all requirements stated in the (Scope of Work).\nContractor shall demonstrate that their technicians meet the qualification standards stated in the (Scope of Work).\nThe award will be made to the response most advantageous to the Government.\nResponses should contain your best terms, conditions.\nTo facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:\n\"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition.\"\nOR\n\"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:\"\n Quoters shall list exception(s) and rationale for the exception(s), if any.\n\nSite Visit: 10 February 2026. Meet in the Lobby of Building 2 @ 9:30 am.\nQuestions shall be submitted to the Contracting Officer in writing via e-mail. Oral questions are not acceptable due to the possibility of misunderstanding or misinterpretation. The cut-off date and time for receipt of questions is 12-February-2026 by 4:00 PM EST. Questions received after this date and time may not be answered. Questions shall be answered in a formal amendment to the solicitation so all interested parties can see the answers.\nSubmission of your response shall be received not later than 23-February-2026 by 4pm. RFQ responses must be submitted via email to: juliette.buchanan@va.gov. Hand deliveries shall not be accepted.\nLate submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). \nPoint of Contact\nJuliette Buchanan\nJuliette.Buchanan@va.gov\n\nATTACHMENT 1\nPRICE SCHEDULE\n\nITEM NUMBER\nDESCRIPTION OF SUPPLIES/SERVICES\nQUANTITY\nUNIT\nUNIT PRICE\nAMOUNT\n0001\nSymmetra PX Building #3 Revitalization\nin accordance with the scope of work\nSymmetra Building #61 Replacements\nin accordance with the scope of work\n\n1\nYR\n$________________\n$_________________\n0002\nAnnual Service for the UPS system located in Building # 61 and building #3 in accordance with the scope of work\n\n\n\n\n0002\nSemi-annual service for the UPS system located in Building # 61 and building #3 in accordance with the scope of work\n1\nYR\n$________________\n$_________________\n0003\n24-hour technical support for the uninterrupted power supply (UPS) system located in Building 3 and Building 61, in accordance with the scope of work\n1\nYR\n$________________\n$_________________\n0004\nParts, repairs, and batteries replacement. (The contractor shall provide parts, repairs and batteries as needed)\n1\nYR\n$________________\n$_________________\n1001\nUPS Preventative Maintenance Contract\nContract Period: Option 1\n1\nYR\n$________________\n$_________________\n2001\nUPS Preventative Maintenance Contract\nContract Period: Option 2\n1\nYR\n$________________\n$_________________\n3001\nUPS Preventative Maintenance Contract\nContract Period: Option 3\n1\nYR\n$________________\n$_________________\n4001\nUPS Preventative Maintenance Contract\nContract Period: Option 4\n1\nYR\n$________________\n$_________________\n\n\n\nGRAND TOTAL\n$_________________\n\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\n\n\nATTACHMENT 2\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\nPAST PERFORMANCE WORKSHEET\n1. Name of Contracting Activity, Government Agency, Commercial Firm or other Organization:\n2. Contracting Activity Address:\n3. Contract Number:\n4. Date of Contract Award:\n5. Beginning Date of Contract:\n6. Completion Date of Contract:\n7. Contract Value:\n8. Type of Contract:\n9a. Technical Point of Contact: \n9b. Contracting Point of Contact:\nName:\nName:\nTitle:\nTitle:\nAddress:\nAddress:\nTelephone:\nTelephone:\nEmail:\nEmail:\n10. Place of Performance:\n11. Description of Work (Use a continuation sheet if necessary):\n12. List any commendations or awards received: \n13. List of Major Subcontractors:\n\n\n\n\n\n"}