DA10--Brand Name or Equal - Krames on Demand / Custom Content Builder Software or Equivalent Patient Education Content Platform - Minneapolis VA Medical Center

Description

{"description":"The Minneapolis VA Medical Center is conducting market research to obtain the Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution that meets the minimum technical requirements for a Patient Education Content Platform (Digital, Print, and Video) as described in the Salient Characteristics below.\n\nThis is a SOURCES SOUGHT NOTICE only looking for businesses to provide the services listed in the Salient Characteristics below for market research purposes. No proposals are being requested or accepted with this notice. THIS IS NOT A SOLICITATION FOR PROPOSALS OR PRICING AND NO CONTRACT SHALL BE AWARDED FROM THIS NOTICE. This notice shall not be construed as a solicitation or as an obligation on the part of the Department of Veterans Affairs.\n\nResponses to this notice will be treated only as information for the Government to consider as part of their market research efforts. The information provided will be used by the Government in developing its acquisition strategy regarding possible set aside for Service-Disabled Veteran-Owned, Veteran-Owned, and other socio-economic categories of small business. Interested parties are responsible for adequately marking proprietary, restricted or competition sensitive information contained in their response. The Government does not intend to pay for the information submitted in response to this notice and parties responding will not be entitled to payment for direct or indirect costs incurred in responding to this notice. \n\nThe North American Industry Classification System (NAICS) code for this requirement is 513210, Software Publishers, with an SBA Small Business Size Standard of $47.0 Million.\n\nIf you are a vendor capable of providing the requested information and required services described below with competitive pricing, send your information with a description of proof of capability and answers to all questions to: Alisha.Milander@va.gov on or before Wednesday, May 6, 2026 at 12:00 PM Central Time. \n\nPlease provide answers as appropriate to the following questions in the table below with your response to this Sources Sought. Failure to respond accurately to the following questions may affect the acquisition strategy. Failure to respond to the questions at all, or not respond to select individual questions, will result in your response being determined as non-responsive.\n\n1. \nPlease provide all socio-economic categories of your firm (e.g., SDVOSB, VOSB, WOSB, Large Business, 8a, etc.) as well as your firm s SAM Unique Entity ID number (replaces DUNS number) and Government Contract POC.\n2. \nState whether the requested services may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).\n3. \nState if subcontracting is contemplated for this requirement and what percentage of the work will be subcontracted and for what tasks.\n4.\nProvide estimated lead time to deliver a fully functioning solution as described in the Salient Characteristics below.\n5.\nState the name of the solution you are intending to provide, and state whether or not you are the proprietary owner of this solution or an authorized distributor/reseller. If you are an authorized distributor/reseller, provide proof that you are authorized to provide this solution to the Minneapolis VA Medical Center.\n6.\nComplete the yellow highlighted areas in the ITEM INFORMATION directly below this section for market research pricing for the services described in the Salient Characteristics.\nITEM INFORMATION\nITEM NUMBER\nDESCRIPTION OF SUPPLIES/SERVICES\nQUANTITY\nUNIT\nUNIT PRICE\nAMOUNT\n0001\n\n1.00\nYR\n$___________\n$___________\n\nProvide Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution in accordance with the Rate Table and the Statement of Work. \n\nContract Period: Base\nPOP Begin: 07-01-2026\nPOP End: 06-30-2027\nPRINCIPAL NAICS CODE: 513210 Software Publishers\nPRODUCT/SERVICE CODE: DA10 IT and Telecom Business Application/Application Development Software As A Service\n\n\n1001\n\n1.00\n YR\n$___________\n$___________\n\nProvide Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution in accordance with the Rate Table and the Statement of Work. \n\nContract Period: Option Year 1\nPOP Begin: 07-01-2027\nPOP End: 06-30-2028\nPRINCIPAL NAICS CODE: 513210 Software Publishers\nPRODUCT/SERVICE CODE: DA10 IT and Telecom Business Application/Application Development Software As A Service\n\n\n2001\n\n1.00\nYR\n$___________\n$___________\n\nProvide Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution in accordance with the Rate Table and the Statement of Work. \n\nContract Period: Option Year 2\nPOP Begin: 07-01-2028\nPOP End: 06-30-2029\nPRINCIPAL NAICS CODE: 513210 Software Publishers\nPRODUCT/SERVICE CODE: DA10 IT and Telecom Business Application/Application Development Software As A Service\n\n\n3001\n\n1.00\nYR\n$___________\n$___________\n\nProvide Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution in accordance with the Rate Table and the Statement of Work. \n\nContract Period: Option Year 3\nPOP Begin: 07-01-2029\nPOP End: 06-30-2030\nPRINCIPAL NAICS CODE: 513210 Software Publishers\nPRODUCT/SERVICE CODE: DA10 IT and Telecom Business Application/Application Development Software As A Service\n\n\n4001\n\n1.00\nYR\n$___________\n$___________\n\nProvide Brand Name or Equal Krames On-Demand (KOD) with Custom Content Builder (CCB) software solution in accordance with the Rate Table and the Statement of Work. \n\nContract Period: Option Year 4\nPOP Begin: 07-01-2030\nPOP End: 06-30-2031\nPRINCIPAL NAICS CODE: 513210 Software Publishers\nPRODUCT/SERVICE CODE: DA10 IT and Telecom Business Application/Application Development Software As A Service\n\n\n\n*If applicable, VAAR 852.219-75 VA Notice of Limitations on Subcontracting Certificate of Compliance for Services and Construction, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses or Service Disabled Veteran Owned Small-Businesses.* \n\n*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses.* \n\nDISCLAIMER \n\nThis Sources Sought is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this Sources Sought that is marked as proprietary will be handled accordingly. In accordance with FAR 15.201(e), responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this Sources Sought. \n\nThe deadline for this information is 12:00 PM Central Time on Wednesday, May 6, 2026.\n\nSalient Characteristics / Minimum Technical Requirements for a Patient Education Content Platform (Digital, Print, and Video)\n\nThe contractor shall provide a comprehensive patient education content solution that meets or exceeds the following minimum functional requirements. These characteristics are essential to meet the Government s need.\n\nIntegrated Patient Education Platform\n\nThe system must:\nProvide an online, integrated platform capable of delivering patient education materials in digital, print, and video formats. \nEnable staff to search, access, and deliver patient education materials for pre appointment, procedure, and post procedure care. \nProvide accurate, reliable, and clinically appropriate content suitable for supporting patient quality and safety. \n\nContent Customization and Editing Tools\n\nThe solution must:\nInclude a built in content editing tool allowing users to modify and customize existing educational materials. \nSupport creation of new, original patient education materials directly within the platform. \nProvide the ability to import, edit, and manage VA proprietary content collections. \n\nMultimedia and Image Library\n\nThe platform must:\nOffer access to a library of patient education images or multimedia assets usable within both vendor provided and VA created content. \nPermit staff to embed these images or media elements into customized or newly created content.\n\nReliability, Accessibility, and Clinical Suitability\n\nThe system must:\nProvide content that is clinically accurate, reliable, and validated for patient care use. \nEnsure accessibility compliant with federal accessibility standards to support all patient populations.\nAchieve reliability suitable for continuous clinical operations within a large medical center.\n\nWeb-Based Access & Workflow Compatibility\n\nThe solution must:\nBe web based, requiring no proprietary hardware.\nSupport access by clinical staff throughout the facility, integrating with existing clinical workflows.\nProvide a stable, intuitive interface for searches, customization, and delivery of educational material.\n\nSupport for Multiple Output Formats\n\nThe system must:\nSupport digital, printable, and video-based patient education materials. \nAllow staff to produce discharge instructions and other patient facing documents in multiple formats.\n\nComprehensive Patient Education Repository\n\nThe solution must:\nOffer a broad repository of patient education material that covers a wide range of clinical topics. \nAllow modification of these materials to meet clinical requirements and local facility needs.\n\nContinuity of Operations\n\nThe system must:\nProvide continuity with the facility's need for ongoing patient education support, ensuring uninterrupted access to educational content updated to current medical standards. \n\n\n"} Solicitation Number: 36C26326Q0639 Type: Sources Sought Base Type: Sources Sought NAICS: 513210 Classification Code: DA10 Response Deadline: 2026-05-06T12:00:00-05:00 Office Address: Saint Paul, MN Place of Performance: Minneapolis, Minnesota, 55417 POC: Alisha Milander, Alisha.Milander@va.gov, 701-239-3700 x3176