J065--Sterilization Equipment Maintenance and Repair Services for Portland VAMC

Description

{"description":"THIS IS A REQUEST FOR INFORMATION ONLY. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to fulfil a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources for:\nThe Portland VAMC requires preventative maintenance service for SPS sterilization equipment manufactured by Belimed.\n\nSTATEMENT OF WORK (SOW)\n\n\nContract Title. \n\nSterilization Equipment Maintenance and Repair Services for Portland VA Medical Center. \n\nBackground. \n\nService contract needed to provide maintenance and repair services for critical sterilization equipment at the Portland VA Medical Center. This critical equipment includes: (3) steam sterilizers, (2) clean steam generators, (4) washer/disinfectors, and (1) cart washer. Sterilization equipment requires regular service and requires that the steam chambers be cleaned on a periodic basis, which this contract will include. Currently, 100% of the surgical instruments that require processing go through the washer/disinfectors, and all items that can be steam sterilized (high temp), which is about 80% of the instruments, go through the steam sterilizer units.\n\n\nScope. \n\nService contract for parts and labor to perform scheduled and corrective maintenance and repair for serialization equipment listed in Section 5, Equipment Inventory. Services are to be performed Monday through Friday, beginning 04/01/2026 and ending 03/31/027 for the base year. Emergency support services will be coordinated with the POC. \n\nThe Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the full Statement of Work. \n\nPoint of Contact (POC): Contracting Officer s Representative (COR), \n\n\nSpecific Tasks. \n\nContractor/vendor shall provide maintenance and repair services for the equipment listed in the Equipment Inventory, Section 5. \nContractor/vendor shall provide quarterly steam chamber cleanings for the (3) Steam Sterilizers in the Equipment Inventory, Section 5. \nContractor/vendor shall provide an OEM (Original Equipment Manufacturer) trained technician that schedules and completes all the OEM recommended maintenance and safety standards, as well as any unplanned corrective maintenance. \nContract shall include Customer Support and Priority technical support 24/7, with the ability to place a service request after hours.\nContract shall include all travel charges, labor, and parts.\n\n\n\nEquipment Inventory. \n\n\n Description\nSerial Number\nVA EE#\nLocation\nManufacturer\nSteam Sterilizer 9-6-15 HS1\n\n2007788\n\n166561\nBuilding 100, Room B1C-138\nBelimed\nSteam Sterilizer 9-6-15 HS1\n\n2007789\n166559\nBuilding 100, Room B1C-138\nBelimed\nSteam Sterilizer 9-6-15 HS1\n\n2007790\n\n166560\nBuilding 100, Room B1C-138\nBelimed\nClean Steam Generator WTD-H250E\n3034331\n203922\nBuilding 100, Room B2C-122\nBelimed\nClean Steam Generator WTD-H250E\n3034332\n203923\nBuilding 100, Room B2C-122\nBelimed\nWasher/ Disinfector WD-290\n994031044913\n131417\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n9940311044014\n131418\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n994031039089\n132919\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n994031039090\n132920\nBuilding 100, Room B1C-138\nBelimed\nCart Washer WD 750L\n2011220\n193031\nBuilding 100, Room B1C-138\nBelimed\n\n\n\nService Location.\n\nPortland VA Medical Center\n3710 SW U.S. Veterans Hospital Road\nPortland, OR 97239\n\n\n\n\n\nContract Specifications.\n\nContractor/Vendor shall be notified by the POC or users of any equipment item listed in the Equipment Inventory by phone when a unit is impacted.\nContractor/Vendor will furnish all transportation, equipment, tools and labor to accomplish this Statement of Work, including troubleshoot and equipment repair services. Equipment and tools may include hand tools, multimeter, laptop, software, etc. In some cases, this may be proprietary items.\nContractor/Vendor shall minimize disruption to customers and employees. This may include rescheduling work if it will interfere with normal VA operations. \nContractor/Vendor will maintain cleanliness of work area and minimize dust and contaminants to areas adjacent to the job site.\nContractor/Vendor must meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW (in accordance with) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel.\nContractor/Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218. \n\n\nContract Time. \n\nContract time is from April 1, 2026 through March 31, 2027 for the base year, and 4 option years to follow as listed below. \n\nBase Year: \n04/01/2026 03/31/2027\nOption Year 1:\n04/01/2027 03/31/2028\nOption Year 2:\n04/01/2028 03/31/2029\nOption Year 3:\n04/01/2029 03/31/2030\nOption Year 4:\n04/01/2030 03/31/2031\n\n\nSite Visit. \n\nA site visit can be coordinated by the POC and/or COR if requested by the Vendor/ Contractor through VA Contracting. \n\n\n Deliverables.\n\nVendor/ Contractor shall provide a documented summary or report for each scheduled or corrective service. This document shall be submitted to the COR no later than 30 days after the service. All electronic submissions shall be in PDF, Word, or Excel format.\nWritten deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the CO. Original invoices shall be sent to VA Financial Services Center using the Tungsten Network. \n\n\n Working Hours.\n\nRegular hours are 7:30 AM to 4:00 PM, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer (CO) unless those hours have been included. Work outside these hours at the request of the Contractor shall not result in any increase in price.\n\nLEGAL HOLIDAYS\n\n(a)The Federal Government observes the following days as holidays.\n\nNew Year s Day\nJanuary 1st*\nMartin Luther King s Birthday\nThird Monday in January\nPresidents Day\nThird Monday in February\nMemorial Day\nLast Monday in May\nJuneteenth Independence Day\nJune 19th\nIndependence Day\nJuly 4th*\nLabor Day\nFirst Monday in September\nColumbus Day\nSecond Monday in October\nVeterans Day\nNovember 11th\nThanksgiving Day\nFourth Thursday in November\nChristmas Day \nDecember 25th*\n\n*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.\n\n(b) In addition to the days designated as holidays, the Government observes the following days:\n Any other day designated by Federal Statute\n Any other day designated by Executive Order\n Any other day designated by the President s Proclamation\n\n\nPerformance Period.\n\nThe performance period of this contract is anticipated to be 365 days for the base year. The contract is intended to have a base year and 4 option years.\n\nPotential candidates having the capabilities necessary to provide the above stated requirement are invited to respond to this Request for Information via e-mail to Gregory Watson at Gregory,Watson2@va.gov no later than 16 February 2026, 06:00 PST. No telephone inquiries will be accepted. \n\nRESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size; point of contact name, phone number, e-mail address. NAICS Code 811210 is applicable to determine business size standard. Any questions or concerns may also be directed to Gregory Watson via e-mail.\n\n"} Solicitation Number: 36C26026Q0317 Type: Sources Sought Base Type: Sources Sought NAICS: 811210 Classification Code: J065 Response Deadline: 2026-02-16T06:00:00-08:00 Office Address: VANCOUVER, WA Place of Performance: Portland, Oregon, 97239 POC: Gregory Watson, Gregory.Watson2@va.gov, 360-553-7602 {"description":"THIS IS A REQUEST FOR INFORMATION ONLY. The purpose of this notice is to obtain information regarding the availability and capability of all qualified sources to fulfil a potential requirement. The responses received from interested contractors will assist the Government in determining the appropriate acquisition method.\nThe Department of Veterans Affairs (VA), Network Contracting Office (NCO) 20, is conducting market research to identify potential sources for:\nThe Portland VAMC requires preventative maintenance service for SPS sterilization equipment manufactured by Belimed.\n\nSTATEMENT OF WORK (SOW)\n\n\nContract Title. \n\nSterilization Equipment Maintenance and Repair Services for Portland VA Medical Center. \n\nBackground. \n\nService contract needed to provide maintenance and repair services for critical sterilization equipment at the Portland VA Medical Center. This critical equipment includes: (3) steam sterilizers, (2) clean steam generators, (4) washer/disinfectors, and (1) cart washer. Sterilization equipment requires regular service and requires that the steam chambers be cleaned on a periodic basis, which this contract will include. Currently, 100% of the surgical instruments that require processing go through the washer/disinfectors, and all items that can be steam sterilized (high temp), which is about 80% of the instruments, go through the steam sterilizer units.\n\n\nScope. \n\nService contract for parts and labor to perform scheduled and corrective maintenance and repair for serialization equipment listed in Section 5, Equipment Inventory. Services are to be performed Monday through Friday, beginning 04/01/2026 and ending 03/31/027 for the base year. Emergency support services will be coordinated with the POC. \n\nThe Contractor/Vendor shall furnish the necessary personnel, material, equipment, materials, supervision and facilities (except as otherwise specified), to perform the full Statement of Work. \n\nPoint of Contact (POC): Contracting Officer s Representative (COR), \n\n\nSpecific Tasks. \n\nContractor/vendor shall provide maintenance and repair services for the equipment listed in the Equipment Inventory, Section 5. \nContractor/vendor shall provide quarterly steam chamber cleanings for the (3) Steam Sterilizers in the Equipment Inventory, Section 5. \nContractor/vendor shall provide an OEM (Original Equipment Manufacturer) trained technician that schedules and completes all the OEM recommended maintenance and safety standards, as well as any unplanned corrective maintenance. \nContract shall include Customer Support and Priority technical support 24/7, with the ability to place a service request after hours.\nContract shall include all travel charges, labor, and parts.\n\n\n\nEquipment Inventory. \n\n\n Description\nSerial Number\nVA EE#\nLocation\nManufacturer\nSteam Sterilizer 9-6-15 HS1\n\n2007788\n\n166561\nBuilding 100, Room B1C-138\nBelimed\nSteam Sterilizer 9-6-15 HS1\n\n2007789\n166559\nBuilding 100, Room B1C-138\nBelimed\nSteam Sterilizer 9-6-15 HS1\n\n2007790\n\n166560\nBuilding 100, Room B1C-138\nBelimed\nClean Steam Generator WTD-H250E\n3034331\n203922\nBuilding 100, Room B2C-122\nBelimed\nClean Steam Generator WTD-H250E\n3034332\n203923\nBuilding 100, Room B2C-122\nBelimed\nWasher/ Disinfector WD-290\n994031044913\n131417\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n9940311044014\n131418\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n994031039089\n132919\nBuilding 100, Room B1C-138\nBelimed\nWasher/ Disinfector WD-290\n994031039090\n132920\nBuilding 100, Room B1C-138\nBelimed\nCart Washer WD 750L\n2011220\n193031\nBuilding 100, Room B1C-138\nBelimed\n\n\n\nService Location.\n\nPortland VA Medical Center\n3710 SW U.S. Veterans Hospital Road\nPortland, OR 97239\n\n\n\n\n\nContract Specifications.\n\nContractor/Vendor shall be notified by the POC or users of any equipment item listed in the Equipment Inventory by phone when a unit is impacted.\nContractor/Vendor will furnish all transportation, equipment, tools and labor to accomplish this Statement of Work, including troubleshoot and equipment repair services. Equipment and tools may include hand tools, multimeter, laptop, software, etc. In some cases, this may be proprietary items.\nContractor/Vendor shall minimize disruption to customers and employees. This may include rescheduling work if it will interfere with normal VA operations. \nContractor/Vendor will maintain cleanliness of work area and minimize dust and contaminants to areas adjacent to the job site.\nContractor/Vendor must meet Federal Information Processing Standard (FIPs) 201 for Personal Identity Verification (PIV) badging requirements, IAW (in accordance with) FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel.\nContractor/Vendor employees will comply with the Standards of Conduct on VA property outlined in title 38 CFR section 1.218. \n\n\nContract Time. \n\nContract time is from April 1, 2026 through March 31, 2027 for the base year, and 4 option years to follow as listed below. \n\nBase Year: \n04/01/2026 03/31/2027\nOption Year 1:\n04/01/2027 03/31/2028\nOption Year 2:\n04/01/2028 03/31/2029\nOption Year 3:\n04/01/2029 03/31/2030\nOption Year 4:\n04/01/2030 03/31/2031\n\n\nSite Visit. \n\nA site visit can be coordinated by the POC and/or COR if requested by the Vendor/ Contractor through VA Contracting. \n\n\n Deliverables.\n\nVendor/ Contractor shall provide a documented summary or report for each scheduled or corrective service. This document shall be submitted to the COR no later than 30 days after the service. All electronic submissions shall be in PDF, Word, or Excel format.\nWritten deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the CO. Original invoices shall be sent to VA Financial Services Center using the Tungsten Network. \n\n\n Working Hours.\n\nRegular hours are 7:30 AM to 4:00 PM, local time, Monday through Friday except for Federal Holidays. Work outside the normal working hours when directed by the VA must be with the written approval of the Contracting Officer (CO) unless those hours have been included. Work outside these hours at the request of the Contractor shall not result in any increase in price.\n\nLEGAL HOLIDAYS\n\n(a)The Federal Government observes the following days as holidays.\n\nNew Year s Day\nJanuary 1st*\nMartin Luther King s Birthday\nThird Monday in January\nPresidents Day\nThird Monday in February\nMemorial Day\nLast Monday in May\nJuneteenth Independence Day\nJune 19th\nIndependence Day\nJuly 4th*\nLabor Day\nFirst Monday in September\nColumbus Day\nSecond Monday in October\nVeterans Day\nNovember 11th\nThanksgiving Day\nFourth Thursday in November\nChristmas Day \nDecember 25th*\n\n*If the date falls on a Saturday, the Government holiday is the preceding Friday. If the date falls on a Sunday, the Government holiday is the following Monday.\n\n(b) In addition to the days designated as holidays, the Government observes the following days:\n Any other day designated by Federal Statute\n Any other day designated by Executive Order\n Any other day designated by the President s Proclamation\n\n\nPerformance Period.\n\nThe performance period of this contract is anticipated to be 365 days for the base year. The contract is intended to have a base year and 4 option years.\n\nPotential candidates having the capabilities necessary to provide the above stated requirement are invited to respond to this Request for Information via e-mail to Gregory Watson at Gregory,Watson2@va.gov no later than 16 February 2026, 06:00 PST. No telephone inquiries will be accepted. \n\nRESPONSES SHOULD INCLUDE THE FOLLOWING INFORMATION: company name, address, and business size; point of contact name, phone number, e-mail address. NAICS Code 811210 is applicable to determine business size standard. Any questions or concerns may also be directed to Gregory Watson via e-mail.\n\n"}