J065--Arjo Tubs Service Contract (VA-26-00028120)

Description

{"description":"Notice of Intent\n\nThe Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) to obtain a Preventative Maintenance and Service contract for the Bath VA s currently owned Arjo Huntleigh height-adjustable sitting and reclining assisted bathing systems. These bathing systems are medical equipment and are currently actively in use at the VA Medical Center (Bath) located at: 76 Veterans Ave Bath, NY 14810. The systems are currently manufactured by Arjo Huntleigh.\n\n\nPeriod of Performance (POP) (estimated): 3/1/2026 through 2/31/2027 with potential for (4) option years. All work to be completed NLT 30 days of receiving an awarded contract.\n\nRequirement Description: \n\nArjo Huntleigh is the Original Equipment Manufacturer (OEM) of the height-adjustable sitting and reclining assisted bathing systems currently in use at the Bath VA Medical Center located at:76 Veterans Ave Bath, NY 14810. These proprietary bathing systems are designed and manufactured exclusively by Arjo Huntleigh for patient handling and hygiene care applications within healthcare facilities.\nThe equipment is regulated medical and patient handling equipment that must remain fully operational to support direct patient care activities. These systems are essential for safe patient bathing, infection control, fall prevention, and caregiver injury reduction. Given the critical nature of this equipment, routine preventative maintenance, inspection, calibration, and repairs are required to prevent downtime and ensure continuous, safe operation.\nArjo Huntleigh manufactures, distributes, and services its Patient Handling Equipment (PHD Equipment) in compliance with applicable regulatory and quality standards, including:\nU.S. Food and Drug Administration (FDA) regulations\nISO 13485 Quality Management System standards\nMedical Device Single Audit Program (MDSAP) requirements\nOccupational Safety and Health Administration (OSHA) safety standards\nMarket research and direct communication with the OEM confirm that Arjo Huntleigh does not authorize or utilize third-party service providers to perform maintenance or repair work on its proprietary bathing systems. The manufacturer has stated in writing that its PHD Equipment is manufactured, sold, and serviced exclusively by Arjo Huntleigh. The use of non-factory-trained or unauthorized service providers would void the manufacturer s warranty and may compromise equipment integrity, regulatory compliance, and patient safety.\nArjo Huntleigh employs factory-trained and certified service technicians who are specifically trained on their proprietary systems. These technicians possess exclusive access to OEM parts, technical documentation, software updates, calibration tools, and engineering support necessary to properly maintain and repair the equipment. Only these authorized representatives are qualified to perform required maintenance while preserving the binding manufacturer warranty.\nGiven:\nThe proprietary nature of the equipment\nThe OEM s exclusive servicing structure\nThe requirement to preserve manufacturer warranties\nThe regulatory compliance obligations\nThe critical role of the equipment in patient care and safety\nThe Contracting Officer (CO) has determined that no other vendor can meet the agency s needs without unacceptable risk. Therefore, the most suitable and responsible course of action is to sole source this requirement to Arjo Huntleigh, the OEM and manufacturer, to ensure continued warranty protection, regulatory compliance, operational reliability, and the highest standard of patient health and safety.\n\nPlace of Performance: \nDepartment of Veterans Affairs\nBath VAMC\n400 Fort Hill Ave.\nBath, NY 14424\n\n\n\n\nThe NAICS code for this requirement is: 811412 APPLIANCE Repair and Maintenance (Size Standard: $19.0 Million).\n\nIntended Source: Arjo Huntleigh\n\n\nTHIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by Thursday February 19th at 14:00 Eastern Standard Time (EST).\n\nThe Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. \n\nInterested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE Arjo Tubs in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Jason M. Rundle at jason.rundle@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.\n\n\n\n\nPage 1 of \n\nPage 2 of 2\n\n\nPage 1 of \n\n"} Solicitation Number: 36C24226Q0264 Type: Special Notice Base Type: Special Notice NAICS: 811412 Classification Code: J065 Response Deadline: 2026-02-24T14:00:00-05:00 Office Address: ALBANY, NY POC: Jason M Rundle, jason.rundle@va.gov, 315-425-4400 {"description":"Notice of Intent\n\nThe Veterans Health Administration, Network Contracting Office 02 intends to solicit from a single source IAW FAR 13.106(b) to obtain a Preventative Maintenance and Service contract for the Bath VA s currently owned Arjo Huntleigh height-adjustable sitting and reclining assisted bathing systems. These bathing systems are medical equipment and are currently actively in use at the VA Medical Center (Bath) located at: 76 Veterans Ave Bath, NY 14810. The systems are currently manufactured by Arjo Huntleigh.\n\n\nPeriod of Performance (POP) (estimated): 3/1/2026 through 2/31/2027 with potential for (4) option years. All work to be completed NLT 30 days of receiving an awarded contract.\n\nRequirement Description: \n\nArjo Huntleigh is the Original Equipment Manufacturer (OEM) of the height-adjustable sitting and reclining assisted bathing systems currently in use at the Bath VA Medical Center located at:76 Veterans Ave Bath, NY 14810. These proprietary bathing systems are designed and manufactured exclusively by Arjo Huntleigh for patient handling and hygiene care applications within healthcare facilities.\nThe equipment is regulated medical and patient handling equipment that must remain fully operational to support direct patient care activities. These systems are essential for safe patient bathing, infection control, fall prevention, and caregiver injury reduction. Given the critical nature of this equipment, routine preventative maintenance, inspection, calibration, and repairs are required to prevent downtime and ensure continuous, safe operation.\nArjo Huntleigh manufactures, distributes, and services its Patient Handling Equipment (PHD Equipment) in compliance with applicable regulatory and quality standards, including:\nU.S. Food and Drug Administration (FDA) regulations\nISO 13485 Quality Management System standards\nMedical Device Single Audit Program (MDSAP) requirements\nOccupational Safety and Health Administration (OSHA) safety standards\nMarket research and direct communication with the OEM confirm that Arjo Huntleigh does not authorize or utilize third-party service providers to perform maintenance or repair work on its proprietary bathing systems. The manufacturer has stated in writing that its PHD Equipment is manufactured, sold, and serviced exclusively by Arjo Huntleigh. The use of non-factory-trained or unauthorized service providers would void the manufacturer s warranty and may compromise equipment integrity, regulatory compliance, and patient safety.\nArjo Huntleigh employs factory-trained and certified service technicians who are specifically trained on their proprietary systems. These technicians possess exclusive access to OEM parts, technical documentation, software updates, calibration tools, and engineering support necessary to properly maintain and repair the equipment. Only these authorized representatives are qualified to perform required maintenance while preserving the binding manufacturer warranty.\nGiven:\nThe proprietary nature of the equipment\nThe OEM s exclusive servicing structure\nThe requirement to preserve manufacturer warranties\nThe regulatory compliance obligations\nThe critical role of the equipment in patient care and safety\nThe Contracting Officer (CO) has determined that no other vendor can meet the agency s needs without unacceptable risk. Therefore, the most suitable and responsible course of action is to sole source this requirement to Arjo Huntleigh, the OEM and manufacturer, to ensure continued warranty protection, regulatory compliance, operational reliability, and the highest standard of patient health and safety.\n\nPlace of Performance: \nDepartment of Veterans Affairs\nBath VAMC\n400 Fort Hill Ave.\nBath, NY 14424\n\n\n\n\nThe NAICS code for this requirement is: 811412 APPLIANCE Repair and Maintenance (Size Standard: $19.0 Million).\n\nIntended Source: Arjo Huntleigh\n\n\nTHIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, interested parties may identify their interest and capability to respond to this requirement by Thursday February 19th at 14:00 Eastern Standard Time (EST).\n\nThe Department of Veterans Affairs will NOT be responsible for any costs incurred by interested parties in responding to this notice of intent. Only written responses from responsible sources will be considered. Any prospective contractor must be registered in the System for Award Management (SAM) to be eligible for award. \n\nInterested parties are encouraged to furnish information by email only with RESPONSE TO INTENT TO SOLE SOURCE Arjo Tubs in the subject line. All documents submitted will not be returned. All interested parties shall submit clear and convincing documentation demonstrating their capabilities to satisfy the requirements listed above to Contract Specialist, Jason M. Rundle at jason.rundle@va.gov. The capability documentation should include general information and technical background describing in detail the prospective contractor's capabilities and experience that will demonstrate the ability to support these requirements.\n\n\n\n\nPage 1 of \n\nPage 2 of 2\n\n\nPage 1 of \n\n"}