J066--Preventive Maintenance Services for 9700 Mini ProCycler X for Oklahoma City VA Medical Center (OKCVAMC)

Description

{"description":"Sources Sought Notice - Preventive Maintenance Services for 9700 Mini ProCycler X for Oklahoma City VA Medical Center (OKCVAMC)\nDisclaimer:\nThis Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nInformation Requested from Industry:\n\nIn response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.\nResponses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.\n\nDescription of Requirement:\nThe Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Preventive Maintenance Services for the 9700 Mini ProCycler X for the Oklahoma City VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. \n\nRequirement for Services:\n\nItem No.\nItem Description\n1\n9700 Mini ProCycler X\nPeriod of Performance: Base + Four Options\n\nSOW Requirements:\n\nMaintenance and Inspection Activities:\nPerform routine checks and maintenance according to the manufacturer s guidelines.\nInspect and clean all components of the 9700 Mini ProCycler X, including filters, pumps, and condensers.\nCheck for any leaks, corrosion, or wear and tear, and repair or replace parts as necessary.\nVerify the proper functioning of control systems and safety features.\nTest the 9700 Mini ProCycler X s performance and ensure it meets the specified operational standards.\nCalibrate all instruments and sensors to ensure accurate readings.\n\n\nScheduled Maintenance:\nDevelop and provide a detailed maintenance schedule outlining all preventive maintenance activities to be performed, including recommended intervals.\nNotify the Pathology and Lab s histology designated point of contact (POC) at least one week in advance of any scheduled maintenance visits.\nEmergency Services:\nProvide emergency maintenance services outside of scheduled maintenance visits as needed.\nIn response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met: \nNAICS Code: \nCompany Name:\nAddress:\nUEI (Unique Entity ID) Number:\nContact Name:\nPhone No.:\nEmail:\nBusiness Size Information - Select all that applies:\nSmall Business\nEmerging Small Business\nSmall Disadvantaged Business\nCertified under Section 8(a) of the Small Business Act\nHUBZone\nWoman Owned\nCertified Service-Disabled Veteran Owned Small\nVeteran Owned Small Business\nLarge Business\nFSS/GSA Contract Holder:\nYes No \nFSS/GSA Contract Number:\n\nEffective Date/ Expiration Date:\n\nProposed solution is listed and available on the above FSS/GSA Contract:\nYes No \nPricing Model\nPlease Indicate Availability Below: (Yes / No / NA)\nAll on FSS\nOpen Market only\nMix of FSS & Open Market\nFirm-Fixed Price\n\n\n\nFederal Acquisition Regulation (FAR) Market Rearch Questions:\n\n\n\nBuy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:\n\n\n\nDomestic end product? _____________ (%)\n\n\n\nForeign end product? _______________ (%) Country of Origin:\n\n\n\nQuestions for Small Businesses ONLY:\n\n\n\nIf subcontracting, what added value do you offer (RFO 52.215-23): \n\n\n\nNonmanufacturer Rule (RFO 52.219-33):\nDoes your company manufacturer these proposed items? [Â ] yes [Â ] no\nDoes your company exceed 500 employees? [Â ] yes [Â ] no If yes, list # of employees: _________\nDoes your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [Â ] yes [Â ] no\nDoes your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [Â ] yes [Â ] no\nDoes your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [Â ] yes [Â ] no If yes, what is the manufacturer s name? ________________ \n\n\nResponse Instructions:\nDo not provide more than 8 pages, including cover letter page.\nSubmit your response via email to devin.reichert@va.gov \nSubmit your response NLT 09:00 (MST) on Friday, February 13, 2026;\nMark your response as Proprietary Information if the information is considered business sensitive.\nVA has identified the appropriate North American Industry Classification System (NAICS) Code as 811210 Electronic and Precision Equipment Repair and Maintenance with a Small Business size of $34 Million. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.\n\n(End of Sources Sought)\n\n"} Solicitation Number: 36C25926Q0201 Type: Sources Sought Base Type: Sources Sought NAICS: 811210 Classification Code: J066 Response Deadline: 2026-02-13T09:00:00-07:00 Office Address: Greenwood Village, CO POC: Devin Reichert, Devin.Reichert@va.gov, 303-712-5709 {"description":"Sources Sought Notice - Preventive Maintenance Services for 9700 Mini ProCycler X for Oklahoma City VA Medical Center (OKCVAMC)\nDisclaimer:\nThis Request for Information (RFI) is issued solely for market research information and planning purposes and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are NOT offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nInformation Requested from Industry:\n\nIn response to the Sources Sought, interested Contractors shall submit the following information and any Capabilities/Qualifications Statement to include but not limited to an overview of proposed solution(s) and a description of the product your company possesses in accordance with the Statement of Work draft / Salient Characteristics List.\nResponses to market research table questionnaire shall be submitted. If this information is not provided, then it will be assumed the entire requirement cannot be met.\n\nDescription of Requirement:\nThe Department of Veterans Affairs, Veterans Health Administration (VHA), Network Contracting Office 19 (NCO 19) is conducting a market survey and is seeking potential sources for Preventive Maintenance Services for the 9700 Mini ProCycler X for the Oklahoma City VA Medical Center. This Sources Sought Notice is issued for information and planning purposes only. This is not a solicitation or a request for proposal and shall not be construed as an obligation or commitment by the Government. An award will not be made on any offers submitted in response to this notice, and it shall not be implied the Government is committed to providing any solicitation or award following this notice. The Government will not pay for any information received in response to this request, nor will the Government compensate a respondent for any costs incurred in developing the information provided. \n\nRequirement for Services:\n\nItem No.\nItem Description\n1\n9700 Mini ProCycler X\nPeriod of Performance: Base + Four Options\n\nSOW Requirements:\n\nMaintenance and Inspection Activities:\nPerform routine checks and maintenance according to the manufacturer s guidelines.\nInspect and clean all components of the 9700 Mini ProCycler X, including filters, pumps, and condensers.\nCheck for any leaks, corrosion, or wear and tear, and repair or replace parts as necessary.\nVerify the proper functioning of control systems and safety features.\nTest the 9700 Mini ProCycler X s performance and ensure it meets the specified operational standards.\nCalibrate all instruments and sensors to ensure accurate readings.\n\n\nScheduled Maintenance:\nDevelop and provide a detailed maintenance schedule outlining all preventive maintenance activities to be performed, including recommended intervals.\nNotify the Pathology and Lab s histology designated point of contact (POC) at least one week in advance of any scheduled maintenance visits.\nEmergency Services:\nProvide emergency maintenance services outside of scheduled maintenance visits as needed.\nIn response to this announcement, please provide the information requested below requested in this market research table questionnaire. If this information is not provided, then it will be assumed the entire requirement cannot be met: \nNAICS Code: \nCompany Name:\nAddress:\nUEI (Unique Entity ID) Number:\nContact Name:\nPhone No.:\nEmail:\nBusiness Size Information - Select all that applies:\nSmall Business\nEmerging Small Business\nSmall Disadvantaged Business\nCertified under Section 8(a) of the Small Business Act\nHUBZone\nWoman Owned\nCertified Service-Disabled Veteran Owned Small\nVeteran Owned Small Business\nLarge Business\nFSS/GSA Contract Holder:\nYes No \nFSS/GSA Contract Number:\n\nEffective Date/ Expiration Date:\n\nProposed solution is listed and available on the above FSS/GSA Contract:\nYes No \nPricing Model\nPlease Indicate Availability Below: (Yes / No / NA)\nAll on FSS\nOpen Market only\nMix of FSS & Open Market\nFirm-Fixed Price\n\n\n\nFederal Acquisition Regulation (FAR) Market Rearch Questions:\n\n\n\nBuy American Act RFO 52.225-1 and RFO 52.225-2 Buy American Certificate What percentage of the proposed product (including leases and rentals) is a:\n\n\n\nDomestic end product? _____________ (%)\n\n\n\nForeign end product? _______________ (%) Country of Origin:\n\n\n\nQuestions for Small Businesses ONLY:\n\n\n\nIf subcontracting, what added value do you offer (RFO 52.215-23): \n\n\n\nNonmanufacturer Rule (RFO 52.219-33):\nDoes your company manufacturer these proposed items? [Â ] yes [Â ] no\nDoes your company exceed 500 employees? [Â ] yes [Â ] no If yes, list # of employees: _________\nDoes your company primarily engaged in the retail or wholesale trade and normally sells the type of item being supplied? [Â ] yes [Â ] no\nDoes your company take ownership or possession of the item(s) with its personnel, equipment or facilities in a manner consistent with industry practice? [Â ] yes [Â ] no\nDoes your company supply the end item of a small business manufacturer, processor or producer made in the United States, or obtains a waiver of such requirement pursuant to paragraph (b)(5) CFR 121.406. [Â ] yes [Â ] no If yes, what is the manufacturer s name? ________________ \n\n\nResponse Instructions:\nDo not provide more than 8 pages, including cover letter page.\nSubmit your response via email to devin.reichert@va.gov \nSubmit your response NLT 09:00 (MST) on Friday, February 13, 2026;\nMark your response as Proprietary Information if the information is considered business sensitive.\nVA has identified the appropriate North American Industry Classification System (NAICS) Code as 811210 Electronic and Precision Equipment Repair and Maintenance with a Small Business size of $34 Million. Please identify and explain any NAICS codes your company believes would better represent the predominant work included in the attached Statement of Work draft / Salient Characteristics List.\n\n(End of Sources Sought)\n\n"}