Propane Supply and Maintenance Services, Devens RFTA, MA

Description

{"description":" The purpose of this Amendment 0001 is to add a site map to the listing. \n\n All other terms and conditions remain unchanged. \n\n \n\n ** THIS REQUIREMENT IS BEING SOLICITED AS TOTAL SMALL BUSINESS SET ASIDE ** \nTHIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE \nWITH FAR 52.232-18 \nNOTE: Offerors may use another format for submission of quotes. However, all quotes must \ncontain the minimum information required under FAR 52.212-1, "Instructions to Offerors - \nCommercial Products and Commercial Services (Sep 2023). \n1.0 Introduction and Summary \nThe U.S. Army Contracting Command, on behalf of the USAG Fort Devens, MA, is seeking \nqualified contractors to provide propane supply and maintenance services. The contractor shall \nfurnish all labor, equipment, materials, supervision, and transportation necessary for propane \ndelivery, annual inspections, and on-call service calls as outlined in the Scope of Work (SOW) \n"Devens RFTA Propane Supply Contract" dated 09 February 2026. \nServices are required for the Devens Reserve Forces Training Area (RFTA) South Post Range \nComplex in Lancaster, MA, and the Former Moore Army Airfield in Ayer, MA. \nThis acquisition is a Total Small Business Set-Aside. The designated NAICS code is 325120 \n(Industrial Gas Manufacturing) with a Product Service Code (PSC) of 6830 (Gases: \nCompressed and Liquefied). \n2.0 Period of Performance \nThe anticipated contract will include a 12-month base year, followed by three (3) 12-month \noption years, subject to the availability of funds and satisfactory performance. \n3.0 Scope of Work \nThe contractor will be responsible for a comprehensive range of propane services, including but \nnot limited to: \nPropane Delivery: Provide automatic, on-call delivery of approximately 15,000 gallons of \nLiquefied Petroleum Gas (Propane) annually. Deliveries must conform to ASTM D1835 \nstandards. Response times are critical: \nStandard Notification: Delivery within 24 hours. \nEmergency Notification: Delivery within 12 hours. \n\n Annual Inspections: Perform and document annual inspections of all government-owned \npropane tanks and associated piping to ensure compliance with NFPA 58 and 527 CMR 6.00 \ncodes. \nService and Repairs: Conduct on-call service for diagnosis and repair of tanks, appurtenances, \nand gas lines. The contractor will provide parts and materials, with government pre-approval \nrequired for costs exceeding $50.00. \nPropane Transfer: Provide on-call services to transfer propane between tanks as directed by \ngovernment personnel. \nPermits and Compliance: The contractor is solely responsible for obtaining and financing all \nrequired local, state, and federal permits, licenses, and inspections necessary to execute the \nwork. \n3.1. System for Award Management (SAM): The Offeror must be registered in the System for \nAward Management (SAM) in order to be eligible to receive an award. If you need to register in \nSAM, go to https://www.sam.gov/. \n3.2. See Federal Acquisition Regulations (FAR) clause 52.212-1, "Instruction to Offeror - \nCommercial Items" and FAR 52.212-1, Addendum for additional information. \n3.3. See FAR clause 52.212-2, "Evaluation -- Commercial Items" and FAR 52.212-2, \nAddendum for additional information and for evaluation criteria. \n3.4. See FAR provision 52.204-24, "Representation Regarding Certain Telecommunications \nand Video Surveillance Services or Equipment," FAR clause 52.204-25, "Prohibition on \nContracting for Certain Telecommunications and Video Surveillance Service or Equipment" and \nFAR provision 52.204-26, "Covered Telecommunications Equipment or Services- \nRepresentation." As a result of interim FAR Rule 2019-0009, published on 14 July 2020, and \neffective on 13 August 2020, Section 889(a)(1)(B) Prohibition on Contracting with Entities Using \nCertain Telecommunications and Video Surveillance Services or Equipment Clauses, these \nprovision and clauses are included within this solicitation in full text. When submitting a \nresponse to this solicitation, FAR provision 52.204-24 and FAR clause 52.204-26 shall be \ncompleted and included by the Offeror. \n4.0 Important Information \nSite Visit: A site visit is strongly recommended. The Government will not grant extra \ncompensation for difficulties arising from a contractor's failure to attend the site visit and \nunderstand the full scope of the requirements. \n4.1. Site Visit Requests: Site Visits are available upon request. Twenty-Four (24) hours \nadvance notification is required for any site visit requests. Site Visit requests shall be submitted \nvia email to the following: \nZygmunt V. Osiecki \nDPW Director \n\n Devens Reserve Forces Training Area \nzygmunt.v.osiecki.civ@army.mil \n(978) 615-6555 \nContract Specialist: \nNelia Shyshak \nNelia.shyshak.civ@army.mil \nContracting Officer: \nEdward Sherwood \nedward.l.sherwood4.civ@army.mil \nIf the notification to attend the Site Visit is not provided 24 hours prior to the Site Visit date/time \nthe request may be denied. In no event shall failure to inspect the site constitute grounds for a \nclaim after contract award. \n4.2. Questions: All questions regarding this RFQ shall be submitted in writing, via email, no \nlater than 9:00 PM Eastern Standard Time (EST) on 19 February 2026 to both Nelia Shyshak, \nContract Specialist, Nelia.shyshak.civ@army.mil and Edward Sherwood, Contracting Officer, \nedward.l.sherwood4.civ@army.mil. The questions will be answered all at once and be posted \non SAM.gov once the question period has closed. \n4.3. Inspection/Acceptance: Inspection and Acceptance will be performed by the Government \nat Destination. \n4.4. Responses to this RFQ are due no later than 2:00 PM EST on 20 February 2026. Quotes \nshall be submitted in writing, signed, dated, and received via email to Contract Specialist, Nelia \nShyshak - nelia.shyshak.civ@army.mil and Contracting Officer, Edward Sherwood - edward.l. \nsherwood4.civ@army.mil \nSecurity Requirements: All contractor employees requiring access to the installation must \ncomplete mandatory AT Level I, iWATCH, and OPSEC training within 30 days of the contract \naward. \nWork Hours: Standard work shall be performed between 0830 and 1600 (8:30 AM - 4:00 PM), \nMonday through Friday, excluding federal holidays. \n5.0 Basis for Award \nIn accordance with Federal Acquisition Regulation (FAR) 13.106, the Government intends to \naward a single Firm-Fixed-Price contract to the responsible offeror who submits the lowestpriced, \ntechnically acceptable quote. \n(a) Evaluation Process: \nA quote must be rated "Acceptable" for the Technical Capability factor to be considered for \naward. The Government will then award to the responsible offeror with the lowest evaluated \nprice among all technically acceptable quotes. \n(b) Evaluation Factors: \n1. Technical Capability (Acceptable/Unacceptable): The quote must meet all minimum \nrequirements of the Scope of Work (SOW) to be rated "Acceptable." Quotes that fail to meet \nany minimum requirement will be rated "Unacceptable" and will not be considered further. \n2. Price: The Government will evaluate the price of all technically acceptable quotes. The total \nevaluated price will be the sum of the base year and all option years. \n(c) Price Reasonableness: \nPursuant to FAR 13.106-3, the price will be evaluated for reasonableness. The Government \nmay use various techniques to ensure a fair and reasonable price, including comparison of \nquotes received and comparison to the Independent Government Estimate (IGE). \nA final award decision will only be made upon a determination that the prospective contractor is \nresponsible in accordance with FAR Part 9. \n6. Completing a Quote for Submittal: \na. The Offeror shall provide with their offer, the name, title, address, email address and \ntelephone number of the company/division point of contact regarding business decisions made \nwith respect to the proposal and who can contractually obligate the company. \nb. The Offeror shall submit a price for all Contract Line Item Numbers (CUNs) for the base and \noption periods. Each CUN shall include the Unit Price and Extend Price. The proposed price \nshall include all personnel, supplies, services, management, overhead, other directs costs, \nGeneral & Administrative, and profit to fulfill the contractual requirements of the Scope of Work \n(SOW). \ni. Please enter the total proposed price below, if not included in your Quote: \nTotal Quote Amount:$__________ \nii. Pricing for each CUN shall be submitted in the proper format. The proper format consists of \nQUANTITY times (x) UNIT PRICE equals(=) AMOUNT/NET AMOUNT. In the event there is a \ndiscrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by \nthe QUANTITY. If the Offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a \nUNIT PRICE, the AMOUNT/NET AMOUNT divided (/) by the QUANTITY will be held to be the \nintended price. \niii. The proposed firm-fixed-price per gallon shall be all-inclusive for the fuel and its delivery. \nThe proposed unit prices must account for any potential market fluctuations in fuel cost for the \nrespective performance period. \n\n iv. The proposed firm-fixed-price per service/maintenance CLINs be all-inclusive for the \ncompletion of the service as described in the SOW, including all labor, travel, equipment, and \nreporting. \nv. The NTE amounts are ceilings established by the Government for evaluation and funding \npurposes. The Government is only obligated to pay for services actually ordered by the \nContracting Officer or a Government Representative and rendered by the contractor. \nvi. Materials: In accordance with the SOW, the contractor must obtain Government preapproval \nfor any single material cost exceeding $50.00. Approved material costs will be \nreimbursed at actual cost with no markup. \nc. The Offeror must include the following information in their proposal: \nCAGE Code \nUnique Entity ID (UEI) \nTax ID Number \nd. The Offeror shall complete all "fill-ins" in provisions and clauses that apply and include with \nsubmission response to this solicitation. \ne. The Offeror shall submit with their proposal, their valid Certificate of Insurance, as prime \ncontractor, in accordance with FAR Clause 52.228-5, Insurance - Work on a Government \nInstallation. Coverage amounts shall comply with insurance requirements listed in FAR Subpart \n28.307-2 as follows: \na) Workers' Compensation and Employer's Liability. Contractors are required to comply with \napplicable Federal and State workers' compensation and occupational disease statutes. If \noccupational diseases are not compensable under those statutes, they shall be covered under \nthe employer's liability section of the insurance policy, except when contract operations are so \ncommingled with a contractor's commercial operations that it would not be practical to require \nthis coverage. Employer's liability coverage of at least $100,000 shall be required, except in \nStates with exclusive or monopolistic funds that do not permit workers' compensation to be \nwritten by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense \nBase Act.) \n(b) General Liability. \n(1) The contracting officer shall require bodily injury liability insurance coverage written on the \ncomprehensive form of policy of at least $500,000 per occurrence. \n(2) Property damage liability insurance shall be required only in special circumstances as \ndetermined by the agency. \n(c) Automobile Liability. The contracting officer shall require automobile liability insurance \nwritten on the comprehensive form of policy. The policy shall provide for bodily injury and \nproperty damage liability covering the operation of all automobiles used in connection with \n\n performing the contract. Policies covering automobiles operated in the United States shall \nprovide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury \nand $20,000 per occurrence for property damage. The amount of liability coverage on other \npolicies shall be commensurate with any legal requirements of the locality and sufficient to meet \nnormal and customary claims. \n(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing \nthe contract, the contracting officer shall require aircraft public and passenger liability \ninsurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for \nbodily injury, other than passenger liability, and $200,000 per occurrence for property damage. \nCoverage for passenger liability bodily injury shall be at least $200,000 multiplied by the \nnumber of seats or passengers, whichever is greater. \n(e) Vessel Liability. When contract performance involves use of vessels, the contracting officer \nshall require, as determined by the agency, vessel collision liability and protection and \nindemnity liability insurance. \nf. All proposals shall remain valid for 120 calendar days. \ng. Multiple offers will not be accepted. \n*** END OF NARRATIVE 1 *** \n"} Solicitation Number: W15QKN26QA071 Type: Solicitation Base Type: Solicitation NAICS: 325120 Classification Code: 6830 Response Deadline: 2026-02-20T14:00:00-05:00 Office Address: PICATINNY ARSENAL, NJ Place of Performance: Hanscom AFB, Massachusetts, 01434 POC: Nelia Shyshak, nelia.shyshak.civ@army.mil POC: Edward Sherwood, edward.l.sherwood4.civ@army.mil {"description":" The purpose of this Amendment 0001 is to add a site map to the listing. \n\n All other terms and conditions remain unchanged. \n\n \n\n ** THIS REQUIREMENT IS BEING SOLICITED AS TOTAL SMALL BUSINESS SET ASIDE ** \nTHIS REQUIREMENT IS SUBJECT TO THE AVAILABILITY OF FUNDS IN ACCORDANCE \nWITH FAR 52.232-18 \nNOTE: Offerors may use another format for submission of quotes. However, all quotes must \ncontain the minimum information required under FAR 52.212-1, "Instructions to Offerors - \nCommercial Products and Commercial Services (Sep 2023). \n1.0 Introduction and Summary \nThe U.S. Army Contracting Command, on behalf of the USAG Fort Devens, MA, is seeking \nqualified contractors to provide propane supply and maintenance services. The contractor shall \nfurnish all labor, equipment, materials, supervision, and transportation necessary for propane \ndelivery, annual inspections, and on-call service calls as outlined in the Scope of Work (SOW) \n"Devens RFTA Propane Supply Contract" dated 09 February 2026. \nServices are required for the Devens Reserve Forces Training Area (RFTA) South Post Range \nComplex in Lancaster, MA, and the Former Moore Army Airfield in Ayer, MA. \nThis acquisition is a Total Small Business Set-Aside. The designated NAICS code is 325120 \n(Industrial Gas Manufacturing) with a Product Service Code (PSC) of 6830 (Gases: \nCompressed and Liquefied). \n2.0 Period of Performance \nThe anticipated contract will include a 12-month base year, followed by three (3) 12-month \noption years, subject to the availability of funds and satisfactory performance. \n3.0 Scope of Work \nThe contractor will be responsible for a comprehensive range of propane services, including but \nnot limited to: \nPropane Delivery: Provide automatic, on-call delivery of approximately 15,000 gallons of \nLiquefied Petroleum Gas (Propane) annually. Deliveries must conform to ASTM D1835 \nstandards. Response times are critical: \nStandard Notification: Delivery within 24 hours. \nEmergency Notification: Delivery within 12 hours. \n\n Annual Inspections: Perform and document annual inspections of all government-owned \npropane tanks and associated piping to ensure compliance with NFPA 58 and 527 CMR 6.00 \ncodes. \nService and Repairs: Conduct on-call service for diagnosis and repair of tanks, appurtenances, \nand gas lines. The contractor will provide parts and materials, with government pre-approval \nrequired for costs exceeding $50.00. \nPropane Transfer: Provide on-call services to transfer propane between tanks as directed by \ngovernment personnel. \nPermits and Compliance: The contractor is solely responsible for obtaining and financing all \nrequired local, state, and federal permits, licenses, and inspections necessary to execute the \nwork. \n3.1. System for Award Management (SAM): The Offeror must be registered in the System for \nAward Management (SAM) in order to be eligible to receive an award. If you need to register in \nSAM, go to https://www.sam.gov/. \n3.2. See Federal Acquisition Regulations (FAR) clause 52.212-1, "Instruction to Offeror - \nCommercial Items" and FAR 52.212-1, Addendum for additional information. \n3.3. See FAR clause 52.212-2, "Evaluation -- Commercial Items" and FAR 52.212-2, \nAddendum for additional information and for evaluation criteria. \n3.4. See FAR provision 52.204-24, "Representation Regarding Certain Telecommunications \nand Video Surveillance Services or Equipment," FAR clause 52.204-25, "Prohibition on \nContracting for Certain Telecommunications and Video Surveillance Service or Equipment" and \nFAR provision 52.204-26, "Covered Telecommunications Equipment or Services- \nRepresentation." As a result of interim FAR Rule 2019-0009, published on 14 July 2020, and \neffective on 13 August 2020, Section 889(a)(1)(B) Prohibition on Contracting with Entities Using \nCertain Telecommunications and Video Surveillance Services or Equipment Clauses, these \nprovision and clauses are included within this solicitation in full text. When submitting a \nresponse to this solicitation, FAR provision 52.204-24 and FAR clause 52.204-26 shall be \ncompleted and included by the Offeror. \n4.0 Important Information \nSite Visit: A site visit is strongly recommended. The Government will not grant extra \ncompensation for difficulties arising from a contractor's failure to attend the site visit and \nunderstand the full scope of the requirements. \n4.1. Site Visit Requests: Site Visits are available upon request. Twenty-Four (24) hours \nadvance notification is required for any site visit requests. Site Visit requests shall be submitted \nvia email to the following: \nZygmunt V. Osiecki \nDPW Director \n\n Devens Reserve Forces Training Area \nzygmunt.v.osiecki.civ@army.mil \n(978) 615-6555 \nContract Specialist: \nNelia Shyshak \nNelia.shyshak.civ@army.mil \nContracting Officer: \nEdward Sherwood \nedward.l.sherwood4.civ@army.mil \nIf the notification to attend the Site Visit is not provided 24 hours prior to the Site Visit date/time \nthe request may be denied. In no event shall failure to inspect the site constitute grounds for a \nclaim after contract award. \n4.2. Questions: All questions regarding this RFQ shall be submitted in writing, via email, no \nlater than 9:00 PM Eastern Standard Time (EST) on 19 February 2026 to both Nelia Shyshak, \nContract Specialist, Nelia.shyshak.civ@army.mil and Edward Sherwood, Contracting Officer, \nedward.l.sherwood4.civ@army.mil. The questions will be answered all at once and be posted \non SAM.gov once the question period has closed. \n4.3. Inspection/Acceptance: Inspection and Acceptance will be performed by the Government \nat Destination. \n4.4. Responses to this RFQ are due no later than 2:00 PM EST on 20 February 2026. Quotes \nshall be submitted in writing, signed, dated, and received via email to Contract Specialist, Nelia \nShyshak - nelia.shyshak.civ@army.mil and Contracting Officer, Edward Sherwood - edward.l. \nsherwood4.civ@army.mil \nSecurity Requirements: All contractor employees requiring access to the installation must \ncomplete mandatory AT Level I, iWATCH, and OPSEC training within 30 days of the contract \naward. \nWork Hours: Standard work shall be performed between 0830 and 1600 (8:30 AM - 4:00 PM), \nMonday through Friday, excluding federal holidays. \n5.0 Basis for Award \nIn accordance with Federal Acquisition Regulation (FAR) 13.106, the Government intends to \naward a single Firm-Fixed-Price contract to the responsible offeror who submits the lowestpriced, \ntechnically acceptable quote. \n(a) Evaluation Process: \nA quote must be rated "Acceptable" for the Technical Capability factor to be considered for \naward. The Government will then award to the responsible offeror with the lowest evaluated \nprice among all technically acceptable quotes. \n(b) Evaluation Factors: \n1. Technical Capability (Acceptable/Unacceptable): The quote must meet all minimum \nrequirements of the Scope of Work (SOW) to be rated "Acceptable." Quotes that fail to meet \nany minimum requirement will be rated "Unacceptable" and will not be considered further. \n2. Price: The Government will evaluate the price of all technically acceptable quotes. The total \nevaluated price will be the sum of the base year and all option years. \n(c) Price Reasonableness: \nPursuant to FAR 13.106-3, the price will be evaluated for reasonableness. The Government \nmay use various techniques to ensure a fair and reasonable price, including comparison of \nquotes received and comparison to the Independent Government Estimate (IGE). \nA final award decision will only be made upon a determination that the prospective contractor is \nresponsible in accordance with FAR Part 9. \n6. Completing a Quote for Submittal: \na. The Offeror shall provide with their offer, the name, title, address, email address and \ntelephone number of the company/division point of contact regarding business decisions made \nwith respect to the proposal and who can contractually obligate the company. \nb. The Offeror shall submit a price for all Contract Line Item Numbers (CUNs) for the base and \noption periods. Each CUN shall include the Unit Price and Extend Price. The proposed price \nshall include all personnel, supplies, services, management, overhead, other directs costs, \nGeneral & Administrative, and profit to fulfill the contractual requirements of the Scope of Work \n(SOW). \ni. Please enter the total proposed price below, if not included in your Quote: \nTotal Quote Amount:$__________ \nii. Pricing for each CUN shall be submitted in the proper format. The proper format consists of \nQUANTITY times (x) UNIT PRICE equals(=) AMOUNT/NET AMOUNT. In the event there is a \ndiscrepancy in the calculation, the UNIT PRICE will be held to the intended price multiplied by \nthe QUANTITY. If the Offeror shows only the AMOUNT/NET AMOUNT, but fails to enter a \nUNIT PRICE, the AMOUNT/NET AMOUNT divided (/) by the QUANTITY will be held to be the \nintended price. \niii. The proposed firm-fixed-price per gallon shall be all-inclusive for the fuel and its delivery. \nThe proposed unit prices must account for any potential market fluctuations in fuel cost for the \nrespective performance period. \n\n iv. The proposed firm-fixed-price per service/maintenance CLINs be all-inclusive for the \ncompletion of the service as described in the SOW, including all labor, travel, equipment, and \nreporting. \nv. The NTE amounts are ceilings established by the Government for evaluation and funding \npurposes. The Government is only obligated to pay for services actually ordered by the \nContracting Officer or a Government Representative and rendered by the contractor. \nvi. Materials: In accordance with the SOW, the contractor must obtain Government preapproval \nfor any single material cost exceeding $50.00. Approved material costs will be \nreimbursed at actual cost with no markup. \nc. The Offeror must include the following information in their proposal: \nCAGE Code \nUnique Entity ID (UEI) \nTax ID Number \nd. The Offeror shall complete all "fill-ins" in provisions and clauses that apply and include with \nsubmission response to this solicitation. \ne. The Offeror shall submit with their proposal, their valid Certificate of Insurance, as prime \ncontractor, in accordance with FAR Clause 52.228-5, Insurance - Work on a Government \nInstallation. Coverage amounts shall comply with insurance requirements listed in FAR Subpart \n28.307-2 as follows: \na) Workers' Compensation and Employer's Liability. Contractors are required to comply with \napplicable Federal and State workers' compensation and occupational disease statutes. If \noccupational diseases are not compensable under those statutes, they shall be covered under \nthe employer's liability section of the insurance policy, except when contract operations are so \ncommingled with a contractor's commercial operations that it would not be practical to require \nthis coverage. Employer's liability coverage of at least $100,000 shall be required, except in \nStates with exclusive or monopolistic funds that do not permit workers' compensation to be \nwritten by private carriers. (See 28.305(c) for treatment of contracts subject to the Defense \nBase Act.) \n(b) General Liability. \n(1) The contracting officer shall require bodily injury liability insurance coverage written on the \ncomprehensive form of policy of at least $500,000 per occurrence. \n(2) Property damage liability insurance shall be required only in special circumstances as \ndetermined by the agency. \n(c) Automobile Liability. The contracting officer shall require automobile liability insurance \nwritten on the comprehensive form of policy. The policy shall provide for bodily injury and \nproperty damage liability covering the operation of all automobiles used in connection with \n\n performing the contract. Policies covering automobiles operated in the United States shall \nprovide coverage of at least $200,000 per person and $500,000 per occurrence for bodily injury \nand $20,000 per occurrence for property damage. The amount of liability coverage on other \npolicies shall be commensurate with any legal requirements of the locality and sufficient to meet \nnormal and customary claims. \n(d) Aircraft Public and Passenger Liability. When aircraft are used in connection with performing \nthe contract, the contracting officer shall require aircraft public and passenger liability \ninsurance. Coverage shall be at least $200,000 per person and $500,000 per occurrence for \nbodily injury, other than passenger liability, and $200,000 per occurrence for property damage. \nCoverage for passenger liability bodily injury shall be at least $200,000 multiplied by the \nnumber of seats or passengers, whichever is greater. \n(e) Vessel Liability. When contract performance involves use of vessels, the contracting officer \nshall require, as determined by the agency, vessel collision liability and protection and \nindemnity liability insurance. \nf. All proposals shall remain valid for 120 calendar days. \ng. Multiple offers will not be accepted. \n*** END OF NARRATIVE 1 *** \n"}