F999--636-26-3-1048-0031 - Landauer Dosimetry - NWI (VA-26-00058924)

Description

{"description":"Answers to Technical Questions\n1. What was the total value of the most recent dosimetry services contract for the NWI HCS (i.e., the predecessor contract to this requirement)? \nThe predecessor contract was a Firm Fixed Price contract with flawed pricing prompting this requirement to be resolicited as an Indefinite Delivery Indefinite Quantity (IDIQ) contract.\n2. What is the expected total number of program participants (badge wearers) across all three locations Omaha (OVAMC), Lincoln (LVAMC), and Grand Island (GIVAMC)? The SOW references approximately 150 dosimeter badges; can you confirm whether this figure includes all badge types across all sites? There is a need for approximately 200 badges across all sites.\n3. What is the expected number of Whole-Body dosimeters needed monthly? \n150\n4. What is the expected number of neutron-capable dosimeters needed monthly?\n Zero, our current license scope does not require this type of monitoring.\n5. What is the expected number of extremity rings needed monthly? \n5\n6. Is there an estimate of the number of unreturned dosimeters per month, based on historical experience? This information will assist in accurate pricing for replacement badges. \n10\n7. Are return postage-paid shipping labels required under this contract, or does the Government handle return shipping? \nYes, we require postage paid shipping labels\n8. Is emergency dosimeter processing and analysis (within 24 hours of receipt) required under this contract? If so, should the cost of emergency processing be included in the monthly unit pricing, or priced as a separate line item? \nYes, emergency processing should be included as a separate line item\n \nStatement of Work\nNWIHCS Imaging\nRadiation Dosimetry Contract\n\nBackground: Provide radiation safety badges (dosimeters) to NWIHCS employees who are exposed to radiation as a function of their employment, as well as environment monitors for specified areas of NWIHCS buildings that contain equipment which emits radiation.\nPurpose of Project: To establish objective, technically defensible evaluation criteria for occupational radiation dosimetry services supporting a federal medical facility with extensive fluoroscopic, nuclear medicine, and research operations.\nWe currently order dosimeters through Landauer. We enter a 2237 to obligate the funds and then pay for them on a credit card out of FCP 023 when we are invoiced quarterly. We would like to streamline the ordering and invoicing process through the utilization of a contract. \nStatement of Work\nDescription of Work: Contractor will provide dosimeters to all employees who are exposed to radiation as a function of their employment and for specified areas of the hospital requiring monitoring outlined by the Radiation Safety Officer. Frequency of monitoring will be quarterly or monthly as determined by Radiation Safety Officer and contractor will provide each monitor as ordered. Contractor will provide individual radiation dose reports from said dosimeters. \nSchedule of Deliverables: \nPeriod of Performance: 07/01/2026 07/01/2027\nWith option years 1, 2, 3, and 4\nDescription of Tasks and Associated Deliverables: Provide personal whole-body and extremity dosimetry badges as well as area monitoring badges and radiation dosimetry reports per Radiation Safety Officer weighted technical evaluation criteria.\nReports: Web-based portal availability to dosimetry reports.\nContractor Qualifications: Provide dosimeters meeting the regulatory rerequirements established in Title 10, of the Code of Federal Regulations, Part 20, Standards for Protection against Radiation (10 CFR Part 20) (Ref. 1), which requires licensees to determine and record occupational exposures to demonstrate compliance with dose limits for adults (including declared pregnant women), an embryo/fetus, and minors and to supply and direct the use of individual monitoring devices. \nHold current NVLAP accreditation for:\nWhole-body dosimeters\nExtremity dosimeters\nMeet all applicable portions of:\nANSI N13 Series\nISO/IEC 62387 Standards\nEvaluation and Award Factors:\nSpecialized skills, expertise, knowledge: Ability to detect and report as little as 1 millirem of radiation exposure, multi-element filter packs within OSL technology that allows for re-readability as well as discrimination of radiation energy and type (as explained in market research) and provide Multiple Employer Total Exposure Reports (METER).\nLow-Dose Performance (Whole-Body Dosimetry) High Weight\nMinimum detectable dose\nMinimum reportable dose\nAbility to report and trend doses 1 mrem\nImpact on ALARA tracking for low dose, high-frequency exposure groups\nRationale: Low-dose sensitivity is critical for fluoroscopy staff, physicians, and long-term cumulative exposure assessment.\nExtremity Dosimetry Accuracy & Robustness High Weight\nDetector technology (TLD vs. OSL)\nSensitivity at Hp(0.07)\nAngular and energy response\nReliance on declared radiation field assumptions\nAbility to adapt to changing clinical practice without loss of accuracy is dose reporting\nRationale: Extremity doses are among the most frequently challenged and scrutinized in medical radiation protection programs.\nEnergy Discrimination & Radiation Differentiation High Weight\nAbility to distinguish:\nPhoton energies across diagnostic ranges\nBeta vs. photon exposure\nMixed-field performance\nAlgorithmic correction methods\nRationale: Medcal radiation fields are rarely monoenergetic or static.\nDosimeter Re-read Capability & Data Integrity Moderate to High Weight\nAbility to re-read dosimeters\nDemonstrated signal stability\nValidated correction factors for repeated reads\nDocumentation supporting forensic dose reconstruction\nRadiation Dose Investigation & Adjudication Support High Weight\nFormal investigation workflows\nALARA exceedance analysis\nHistorical dose comparison\nExpert technical support during:\nNRC (Nuclear Regulatory Commission) inquiries\nWorker compensation cases\nLegal challenges\nInstitutional Experience in Federal Medical Settings Moderate Weight\nDemonstrated experience supporting:\nVA facilities\nAcademic medical centers\nLong-term occupational dose records\nContinuity with historical dose methodologies\nProgram Office Point of Contact and/or Contracting Officer Technical Representative (COTR): Jonnie Altstadt, 402-995-3397, jonnie.altstadt@va.gov \nGovernment Furnished Property: none.\nContractor Personnel Security Requirement: none.\n\n\nDelivery and Packing, Inspection/Acceptance requirements, Warranty: \nBadges will be delivered to \nOmaha Badges\nOVAMC Radiology c/o Radiation Safety Officer \n4101 Woolworth Ave \nOmaha, NE 68105\n\nLincoln Badges\nLVAMC Radiology c/o Radiology Supervisor\n420 Victory Pkw\nLincoln, NE 68510\n\nGrand Island Badges\nGIVAMC Radiology c/o Radiology Supervisor\n2201 N Broadwell Ave\nGrand Island, NE 68803\n\n"} Solicitation Number: 36C26326Q0583 Type: Combined Synopsis/Solicitation Base Type: Combined Synopsis/Solicitation NAICS: 541380 Classification Code: F999 Response Deadline: 2026-05-08T10:00:00-05:00 Office Address: Saint Paul, MN Place of Performance: Omaha, NE, 68105 POC: Curt LaRose, curt.larose@va.gov, 605-336-3230 x7573