UNDP-NGA-01458 - Event Management Firm for the Coordination and Execution of RD's Visit - UNDP - NIGERIA

Tender summary

Introduction Scope of Work The Event Management Firm shall provide the following services: A. Media Launch of 23 Mini-Grids in Nigeria under the Africa Mini-Grid Programme (AMP) Date: 2 July 2026 Venue: UN House Auditorium, Abuja Expected Attendance: 100 Participants Scope of Services : Event Design and Branding · Develop event branding concept aligned with UNDP visibility guidelines. · Design and install: i. Event branding materials Audio-Visual Production · Professional sound system · Wireless microphones · Event lighting · Technical support throughout the event Catering · Provision of high-quality finger foods and refreshments for 100 participants · Service personnel and catering setup Event Management · Event coordination team · Ushers and registration personnel · Guest management and protocol support B. High-Level Welcome Dinner Date: 29 June 2026 Venue: Residence of the Resident Representative Expected Attendance: 20 High-Level Guests Scope of Services : Venue Setup · Outdoor covered luxury tent · Ambient decorative lighting · Installation and dismantling Furniture · Twenty (20) VVIP chairs · One (1) VVIP dining table for 20 guests · Cocktail tables Décor · Premium tablecloths · Floral centerpieces · Bouquets · Decorative potted plants · Ambient décor Comfort and Ambience · Air-conditioning units · Lighting and electrical setup Event Management · Event host coordination · Guest reception and protocol support C. Breakfast Meeting with Diplomatic Corps Date: 1 July 2026 Venue: Transcorp Hilton Abuja Scope of Services : Room Decoration and Setup · High-level diplomatic meeting décor · Floral arrangements · Table settings · Registration and welcome area setup · Branding elements in line with UNDP guidelines Event Coordination · Guest reception and protocol management · Onsite coordination and troubleshooting D. Women Leaders Networking Reception at Zuma Grill Date: 30 June 2026 Expected Attendance: 35 Participants Scope of Services : Event Materials · Design and production of: · 35 personalized name tags · Floral arrangements · Table décor Event Coordination · Registration management · Participant support · Event setup and management E. Staff Town Hall / Staff Meeting with Regional Director Date: 30 June 2026 Scope of Services : Event Production · Production of commemorative photo book for staff signing · Staff signage and welcome displays Photography Experience · Professional photo booth · Instant photo printing (where required) · Branded photo backdrop Branding · Two (2) branded backdrops · Four (4) pull-up banners Media and Content Production · Professional photographer · Videographer · Content creator · Production of event highlights video · Short social media clips · Event documentation Media Support · Media personnel coordination · Press support and coverage management 4. Key Deliverables The Event Management Firm shall provide: Pre-Event Deliverables · Detailed event implementation plan · Event concepts and designs · Production schedule · Venue layout plans · Branding mock-ups · Staffing plan Event Deliverables · Complete setup and management of all five events · Provision of all approved event materials and infrastructure · Event logistics coordination · Photography and videography services Post-Event Deliverables · High-resolution photographs · Edited highlight videos · Raw video footage · Event documentation report · Media coverage report · Inventory reconciliation report Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a

What to check before bidding

• Issued by United Nations Development Programme.
• Located in Nigeria.
• Source notice https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=47034 on UNDP.
• Notice published 28 Jun 2026; Tenqual indexed it 29 Jun 2026.
• Deadline listed as 29 Jun 2026.
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