UNDP-NGA-01451,1 - EVENT MANAGEMENT AND BRANDING FOR THE UNIPODS LAUNCH IN ABIA AND AKWA IBOM STATE - UNDP - NIGERIA

Tender summary

Introduction Scope of Work The selected firm shall provide comprehensive end-to-end event management and branding services for each location. Services include, but are not limited to, the following: 1 Event Planning & Management • Develop a comprehensive, Event Management Plan covering all logistical, operational, and contingency dimensions. • Prepare detailed event run-of-show schedules, stakeholder engagement plans, and communication protocols. • Design venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. • Provide and manage all technical production requirements: stage, lighting, sound systems, audiovisual equipment, and interpretation services where applicable. • Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and security liaison. • Ensure adequate catering, hospitality, and accessibility arrangements for all attendees, including persons with disabilities. • Develop and implement a comprehensive risk management and contingency plan for each event. • Provide on-site event coordination and supervision throughout set-up, event day, and breakdown. 2 Branding & Creative Production • Develop an event concept, creative theme, and mood board that aligns with UNDP branding guidelines and the UniPods programme identity. • Design and produce all branded materials and installations, including: banners, backdrops, roll-up stands, podium branding, directional signage, branded stationery, event programmes, lanyards, and giveaways. • Ensure strict adherence to UNDP-provided specifications for dimensions, colours, typography, logo placement, and materials. No deviations shall be made without prior written approval from UNDP. • Procure and install all branding elements at the venue no later than 24 hours before the event. 3 Media & Communications • Develop and execute an event visibility and media engagement plan, including press invitations and media accreditation. • Provide professional photography and videography coverage of the event; deliver edited, high-resolution photo and video content to UNDP within 5 business days post-event. • Support live social media coverage and digital content creation during the event, aligned with UNDP's communications guidelines. • Coordinate with UNDP's communications team on any pre-event and post-event press releases or media engagements. 4 Sustainability & Responsibility • Implement waste reduction and responsible procurement practices, prioritising eco- friendly, locally sourced materials wherever feasible. • Minimise single-use plastics and ensure proper disposal and recycling arrangements at the venue. • Where possible, engage local vendors, suppliers, and community members to support local economic impact. 5 Post-Event Reporting • Prepare and submit a comprehensive Post-Event Report within 7 calendar days of each event, covering: attendance figures, stakeholder profiles, media reach and coverage, financial summary, lessons learned, and recommendations. • Provide a complete handover of all branded materials, media assets, and documentation to UNDP upon assignment completion. Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration li

What to check before bidding

• Issued by United Nations Development Programme.
• Located in Nigeria.
• Source notice https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=46741 on UNDP.
• Notice published 18 Jun 2026; Tenqual indexed it 19 Jun 2026.
• Deadline listed as 22 Jun 2026.
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