UNDP-NGA-01446 - Event Management services for HerAfCFTA Regional Conference. - UNDP - NIGERIA

Tender summary

Introduction EVENT MANAGEMENT SERVICES FOR HERAFCFTA REGIONAL CONFERENCE UNDP Nigeria is seeking the services of an event management firm based in Abuja with demonstrable experience in executing similar events of the nature stipulated in the TOR. The firm will be expected to provide end-to-end event management. The scope includes, but is not limited to: 1. Event Planning & Management •Develop a comprehensive, Lot-specific Event Management Plan covering all logistical coordination, operational requirements, staffing arrangements and contingency measures. •Prepare detailed event run-of-show schedules and stakeholder engagement plans. •Design and execute venue layout, stage configuration, traffic flow, and production setup in coordination with UNDP and the host institution. •Advise on branding requirements, including banners, backdrops and souvenirs (to be produced by UNDP communications team). •Provide, install and manage all technical production requirements, including stage, lighting, sound systems, LED screens, audiovisual equipment, and interpretation services where applicable. •Coordinate guest management, RSVP processes, VIP/protocol handling, ushering, and liaison with security personnel. •Develop and implement a comprehensive risk management and contingency plan for each event. •Provide on-site event coordination, and supervision throughout set-up, event day, and breakdown. •Install all branding elements at the venue no later than 24 hours before the event. 2. Post-Event Reporting • Prepare and submit a comprehensive Post-Event Report within 7 calendar days of each event, covering: attendance figures, stakeholder profiles, lessons learned, challenges encountered and recommendations. • Provide a complete handover of all branded materials, media assets, and event documentation to UNDP upon assignment completion. Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in UNDP website: https://www.undp.org/procurement/business/resources-for-bidders . Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document. [UNDP OFFICE NIGERIA PROCUREMENT UNIT]

What to check before bidding

• Issued by United Nations Development Programme.
• Located in Nigeria.
• Source notice https://procurement-notices.undp.org/view_negotiation.cfm?nego_id=46714 on UNDP.
• Notice published 17 Jun 2026; Tenqual indexed it 18 Jun 2026.
• Deadline listed as 23 Jun 2026.
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