Request for Proposals (RFP): Hotel Accommodations, Meeting Space, and Conference Services – Gainesville / Ocala / Jacksonville Region

Tender summary

The Putnam County School District (“District”) invites proposals from qualified hotel providers in Gainesville, Ocala, and Jacksonville to supply hotel accommodations, meeting space, conference services, and related hospitality support on an as-needed basis for District events and functions. The initial contract term is three years, with two additional one-year renewal options available upon mutual written agreement and, if required by District policy, School Board approval. Proposers should include details on lodging accommodations, government or group rates, meeting and conference space pricing, audiovisual service estimates, catering or concession options, parking, cancellation policies, and any additional value-added services. Awards will be based on overall value, operational suitability, location, availability, pricing, and the provider’s ability to meet District needs. This solicitation aims to establish competitively procured hotel partnerships in Gainesville, Ocala, and Jacksonville to support NEFEC district events, BSIS trainings, regional educational initiatives, and other District activities throughout the contract term. This process will eliminate the need for separate procurements for individual events.

What to check before bidding

• Issued by Putnam County School District.
• Located in United States.
• Source notice myputnamschools:RFP #054-331-2616 on US OpenGov.
• Notice published 22 May 2026; Tenqual indexed it 23 May 2026.
• Deadline listed as 19 Jun 2026.
• Source documents portal identified.
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