UNDP-PSU-00711,1 - Request for Expression of Interest & Prequalification for Electoral Materials - UNDP - DENMARK

Summary

Introduction Below is the link to the Pre-application Meeting which will be conduced via Ms. Teams on 3rd June 2026 at 14:00 Copenhagen Local time. Microsoft Teams meeting Join: https://teams.microsoft.com/meet/324987379868293?p=zUVTzLfDf7DwLYZV34 Meeting ID: 324 987 379 868 293 Passcode: 4Aj64Ew6 UNDP invites interested and eligible suppliers to submit Expressions of Interest (EOIs) for the establishment of Long-Term Agreements for the supply of electoral materials as per the lots indicated below. The purpose of this REOI is to identify and pre-qualify suppliers that wish to participate in a forthcoming formal solicitation process. Lot 1 Ballot boxes and seals - rigid plastic, mobile/foldable, diverse sizes. Lot 2 Voting booths - cardboard, corrugated plastic, diverse shapes and sizes. Lot 3 Stationery kits and materials (for both registration and polling days) including a large list of items pre-packed in kits and/or in bulk: stationery in general, kits/boxes, signs, ropes/tapes, tamper-evident envelopes (plastic & paper), fingerprint pads, plastic seals, portable solar panels or solar lamps, lanterns, cold lamination, simple uniforms/vests, t-shirts, distinctive clothes, tarpaulins, foldable ballot boxes, and inclusive accessibility aid items (such as Tactile Guides with Braille numbering, Braille instructional signage, magnifying sheets, easy-to-read guides, portable accessibility ramps for polling stations , and other disability-adapted items . Lot 4 Indelible ink – in diverse presentations and based on Silver Nitrate and non-SN compositions. UNDP OPGT invites suppliers to submit their applications expressing interest and providing documentation in order to be prequalified (shortlisted) to participate in subsequent ITB for the above LOTs. Suppliers may express their interest for single LOTs or several LOTs, in which they have capacity and experience meeting the requirements . In the upcoming ITB process, only qualified suppliers from this exercise will be invited to bid, and will be evaluated for each LOT individually. After conducting the intended ITB (following this prequalification exercise), UNDP OPGT aims at establishing multiple non-exclusive LTAs for the LOTs above. Once the LTAs are established, secondary bidding exercises will be usually conducted amongst the corresponding LTA holders (within individual LOTs) in order to select and award contracts for the individual requests originated from electoral projects. The contracts will be awarded to the LTA holder/s offering best value for money, generally being the lowest priced technically compliant offers. Additional details will be provided at the ITB stage. Please note this is not a solicitation of commercial offers . No prices are required at this stage. This is a prequalification (shortlisting) exercise for the upcoming tender process (ITB). UNDP OPGT reserves the right to change or cancel the requirement at any time during the EOI/Prequalification and/or subsequent ITB process. UNDP also reserves the right to require compliance with additional requirements as and when issuing the final ITB document. Submitting an application to a Call for the EOI/Prequalification does not automatically guarantee prequalification and receipt of the subsequent solicitation documents (ITB) when issued. Submissions which are incomplete may not be considered. Please indicate whether you intend to submit a bid by creating a draft response without submitting directly in the system. This will enable the system to send notifications in case of amendments of the tender requirements. Should you require further clarifications, kindly communicate using the messaging functionality in the system. Offers must be submitted directly in the system following this link: http://supplier.quantum.partneragencies.org/ using the profile you may have in the portal. In case you have never registered before, you can register a profile using the registration link shared via the