Call for quotation - Production of communication materials for the ILO.

Summary

I. Background & Rationale The International Labour Organization (ILO), in collaboration with national partners, is implementing the Initiative "Enabling workplace compliance and sectoral practices towards more sustainable electronics supply chain in Viet Nam" (Responsible Electronics). The initiative aims to accelerate achievements and better respond to the needs of the industry, ILO social partners and enterprises while promoting decent work and sustainable economic growth within Viet Nam’s dynamic electronics industry. In the framework of the Responsible Electronics Initiative, the ILO seeks to engage a service provider to produce a series of communication product to address the knowledge gap of the supply chain in the areas of gender equality, anti-sexual harassment and responsible recruitment practices. The communication package is to be used by stakeholders of the electronics supply at suitable recruitment events and workplace training sessions toward responsible business conduct. II. Scope of work In coordination and consultation with the ILO’s National Project Coordinator of the Project and the Communication Officer of CO Hanoi, the service provider is expected to produce a package of communication materials to the needs of the electronics sector and relevant to the project objectives and expected outcomes. The expected scope of work includes the development of promotional materials in the form of animated video clips, story leaflets and posters on the topics of responsible labour practices. The service provider is expected to produce a set of communications on the following three topics A typical working day at an electronics workplace; Anti- sexual harassment at electronics workplaces; Fundamental rights and responsibilities of electronics workers. The key contents of the expected communication materials shall be provided by the ILO and rearranged by service provider to ensure the communication impacts. The scope of work will also include suitable meetings with the ILO to align the approach and content of each product. The service provider is required to refer to the ILO branding guide (Brand Hub - Guidelines) and guidance from ILO CO-Hanoi to ensure that all the communication products strictly follow all the branding specifications of the ILO, including but not limited to ILO Colour palette, typography and branding patterns. The selected service provider will be responsible for producing and delivering creative and high-quality products across various formats, ensuring that all materials align with ILO communication standards and effectively reach target audiences. The service provider is encouraged to use recycled materials and suitable sustainable solutions in producing. III. Expected deliverables and timelines The service provider is expected to produce three sets of communication materials on the three identified topics using one set of animated characters/topic . For each topic, the promotional set shall include a video clip, a story leaflet and a poster with the following requirements. (i) A set of characters at Responsible Electronics workplace (Character lineup) including at least one female worker, one male worker, one supervisor on Responsible Electronics. The set shall include at least font view drawings, certain poses and suitable background set. Up to three rounds of revision per character. (ii) The storyboards of the three video clips based on the inputs of the ILO. (iii) Three promotional animation video clips (animated shorts) with the following general requirements - Duration: 3-4 minutes (based on actual story) but not exceeding 4 minutes. - Format: 16:9 aspect ratio with minimum resolution of 1080p in popular video format (e.g MP4). - Language: Vietnamese voice over with English subtitle - Video form: 2D animated visual + text + voice over + music background + effects. Note that voice-over samples be submitted for approval before recording. - Up to three rounds of revision per video. (iv) Layouts a