Statewide Mechanical Services

Tender summary

This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for submission of a comprehensive Bid. The State of Iowa is seeking bidders to provide Mechanical Services at state owned and leased locations throughout Iowa. The parties understand and agree that for any portion of the goods or services constituting a “public improvement” as defined in Iowa Code section 26.2, the Purchasing Entity may only engage Contractor under this Contract for purchases at or below the competitive bid threshold established in Iowa Code section 314.1B. All purchases under this Contract related to a “public improvement” must comply with Iowa Code chapters 26 and 573, as applicable. Any project exceeding this threshold, including all new system installations or full replacements, must be awarded through a separate competitive selection process. All design work will be done by the Owner or a third-party; engineer plans and specifications may be provided. The State does not accept design-build approach. The State intends to award contracts in two tiers. Evaluation of Bids and award of contracts, shall be based on the sum of the proposed hourly rates (during regular business hours). Tier 1 The 2 lowest bidders for each zone to include Zones 1-5. Tier 2 Additionally, up to two awards in each zone may be made to the lowest bidders who meet the requirements listed for Tier 2. Sales History FY21 - $567,768.29 FY22 - $792,832.95 FY23 - $504,704.33 FY24 - $936,387.31 FY25 - $778,306.68 Work Zones Service Location Options: Zone 1, Zone 2, Zone 3, Zone 4, or Zone 5 Zone 1: NE - Independence, Marshalltown, Eldora, Anamosa Counties: Allamakee, Benton, Black Hawk, Bremer, Buchanan, Butler, Cerro Gordo, Chickasaw, Clayton, Delaware, Dubuque, Fayette, Floyd, Franklin, Grundy, Hardin, Howard, Jackson, Jones, Linn, Mitchell, Tama, Winneshiek, Worth Zone 2: NW - Fort Dodge, Rockwell City, Cherokee Counties: Buena, Vista, Calhoun, Carroll, Cherokee, Clay, Crawford, Dickinson, Emmet, Greene, Hamilton, Hancock, Humboldt, Ida, Kossuth, Lyon, Monona, O'Brien, Osceola, Palo Alto, Plymouth, Pocahontas, Sac, Sioux, Webster, Winnebago, Woodbury, Wright Zone 3: SW - Clarinda, Glenwood Counties: Adair, Adams, Audubon, Cass Clarke, Decatur, Fremont, Guthrie, Harrison, Mills, Montgomery, Page, Pottawattamie, Ringgold, Shelby, Taylor, Union Zone 4: SE - Mount Pleasant, Oakdale, Fort Madison Counties: Appanoose, Cedar, Clinton, Davis, Des Moines, Henry, Iowa, Jefferson, Johnson, Keokuk, Lee, Louisa Lucas, Mahaska, Monroe, Muscatine, Poweshiek, Scott, Van Buren, Wapello, Washington, Wayne Zone 5: DSM Metro - Newton, Mitchellville, Woodward, Johnston, DSM Metro, Capitol Complex Counties: Boone, Dallas, Jasper, Madison, Marion, Marshall, Polk, Story, Warren * Large facilities are listed within each zone as an example. All zones include other state facilities and political subdivision locations.

What to check before bidding

• Issued by Administrative Services, Dept.
• Located in United States.
• Source notice 005-RFB-2673-2026 on US-IA Bid Opportunities.
• Notice published 4 May 2026; Tenqual indexed it 5 May 2026.
• Deadline listed as 29 May 2026.
• Source documents portal identified.
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