On-Call Event Production Services – South San Francisco Concert in the Park and other City Special Events

Tender summary

The City of South San Francisco Parks and Recreation Department (“City”) is seeking proposals from qualified event production consultants/vendors to provide full-service event production for the Concert in the Park event as well as other special events that may be hosted by the City throughout the year. This is intended t o be an on-call agreement with one or more vendors to assist with the successful delivery of the Concert in the Park event and other high-quality events on an as-needed basis. Concert in the Park is the City’s single largest event. The goal of this event is to create a single large community building event. Festivities typically include one to two stages and professional quality sound and production equipment. The consultant may also be used to support other City special events throughout the year, including Halloween Extravaganza, grand openings and ground breakings, an America250 celebration, etc. The term of the on-call agreements is intended to be for the next three years, and may be extended for two additional one-year increments for a total term of five years. Proposals will be scored based on demonstrated competence, experience and fee, and will be selected based on which proposal best serve the City’s interests and needs. No individual factors, including price, will be the determining point for selecting a proposal. Reference: PR-ADMIN-2026-01 Department: Parks & Recreation Buyer: City of South San Francisco State: CA Process: Request for Proposals Closing date: 2026-05-01 The City of South San Francisco Parks and Recreation Department (“City”) is seeking proposals from qualified event production consultants/vendors to provide full-service event production for the Concert in the Park event as well as other special events that may be hosted by the City throughout the year. This is intended t o be an on-call agreement with one or more vendors to assist with the successful delivery of the Concert in the Park event and other high-quality events on an as-needed basis. Concert in the Park is the City’s single largest event. The goal of this event is to create a single large community building event. Festivities typically include one to two stages and professional quality sound and production equipment. The consultant may also be used to support other City special events throughout the year, including Halloween Extravaganza, grand openings and ground breakings, an America250 celebration, etc. The term of the on-call agreements is intended to be for the next three years, and may be extended for two additional one-year increments for a total term of five years. Proposals will be scored based on demonstrated competence, experience and fee, and will be selected based on which proposal best serve the City’s interests and needs. No individual factors, including price, will be the determining point for selecting a proposal.

What to check before bidding

• Issued by City of South San Francisco.
• Located in United States.
• Deadline listed as 1 May 2026.
• Source documents portal identified.
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