Purchaser
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Country
United States
Notice published
13 Apr 2026
Tenqual indexed
15 Apr 2026
Closing date
24 Apr 2026
Source ID
Docs found
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Tender summary
<p><strong><strong>1. Introduction</strong></strong></p> <p>This is a <strong><strong>Combined Synopsis/Solicitation</strong></strong> for commercial items prepared in accordance with the format in FAR Subpart 12.6 and FAR 13.105. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation will not be issued.</p> <p>The Department of Veterans Affairs, VISN 8, intends to solicit quotes <strong><strong>100% set aside for Service‑Disabled Veteran‑Owned Small Businesses (SDVOSBs)</strong></strong>.</p> <p><strong><strong>2. Set‑Aside Determination</strong></strong></p> <p>This procurement is a <strong><strong>total SDVOSB set‑aside</strong></strong> in accordance with FAR 19.1405.<br /> Market research confirms that multiple SDVOSB firms are authorized to distribute the required OEM product.</p> <p><strong><strong>3. Applicable NAICS Code</strong></strong></p> <ul> <li><strong><strong>NAICS:</strong></strong> 334510 – Electromedical and Electrotherapeutic Apparatus Manufacturing</li> <li><strong><strong>Size Standard:</strong></strong> 1,250 Employees</li> <li>This NAICS is covered under the SBA <strong><strong>Nonmanufacturer Rule (NMR) Class Waiver</strong></strong>, allowing SDVOSBs to supply OEM equipment manufactured by a large business.</li> </ul> <p><strong><strong>4. Description of Requirement (Brand‑Name Only)</strong></strong></p> <p>The Department of Veterans Affairs, Bay Pines VA Healthcare System, requires the <strong><strong>STERIS Vision Cart Utensil Washer</strong></strong>, including OEM installation, OEM warranty, and removal of the existing unit.</p> <p>This is a <strong><strong>brand‑name only</strong></strong> procurement because:<br /> • The item must interface with existing STERIS infrastructure<br /> • Facility workflow and compatibility require OEM alignment<br /> • Warranty, installation, and service must be OEM‑supported<br /> • Only STERIS (OEM) and its authorized distributors may supply the equipment</p> <p>A complete technical description is included in the attached Statement of Work (SOW).</p> <p></p> <p></p> <p><strong><strong>5. Requirements for Vendor Eligibility</strong></strong></p> <p><strong><strong>The contractor shall provide all labor, materials, equipment, shipping, installation, calibration, and disposal necessary to deliver and install:</strong></strong></p> <p><strong><strong>ITEM 1: Vision Cart Utensil Washer (STERIS OEM)</strong></strong></p> <p><strong><strong>Quantity: 1 Each<br /> Manufacturer: STERIS Corporation<br /> Type: Brand‑Name Only<br /> Includes:<br /> • OEM equipment<br /> • Removal of existing washer<br /> • Installation and setup by OEM‑authorized technician<br /> • OEM warranty<br /> • Testing, calibration, verification<br /> • All required accessories for full operation</strong></strong></p> <p><strong><strong>Full specifications are provided in the Statement of Work (SOW).</strong></strong></p> <p><strong><strong>6. Evaluation Criteria</strong></strong></p> <p>Award will be made to the <strong><strong>Lowest‑Priced Technically Acceptable (LPTA)</strong></strong> SDVOSB offeror.</p> <ul> <li><strong><strong>Technical Acceptability:</strong></strong> Must meet all OEM specifications; must submit proof of authorized reseller status.</li> <li><strong><strong>Price Reasonableness:</strong></strong> Evaluated in accordance with FAR 13.106 and FAR 15.404.</li> <li>Pricing will be compared to: <ul> <li>OEM’s FSS contract pricing (Steris FSS: V797D‑60613, expiring 5/31/2026)</li> <li>Market research</li> <li>Other SDVOSB offers</li> </ul> </li> </ul> <p>If no SDVOSB quotes are evaluated as technically acceptable or fair and reasonable, the VA <strong><strong>reserves the right to cancel the set‑aside</strong></strong> and procure via FSS or full and open competition.</p> <p><strong><strong>7. Delivery Information</strong></strong></p> <p><strong><strong>Delivery Address:</strong></strong><br /> Bay Pines VAMC 10000 Bay Pines Blvd. Building 24, Room 219 Bay Pines, FL., 33744</p> <p></p> <p><strong><strong>FOB:</strong></strong> Destination<br /> <strong><strong>Period of Performance:</strong></strong> <em><em>TBD</em></em></p> <p><strong><strong>8. Quote Submission Instructions</strong></strong></p> <p>Vendors shall submit:</p> <ol> <li>Completed price quote</li> <li>Proof of SDVOSB status (SBA certification)</li> <li>Proof of OEM authorization from STERIS</li> <li>Completed Representations and Certifications (if not current in SAM)</li> </ol> <p><strong><strong>Submit quotes via email to: Timothy Felix </strong></strong><br /> <em><em>timothy.felix@va.gov</em></em><br /> <strong><strong>Subject Line:</strong></strong> <em><em>36C24826Q0582 – Vision Cart Utensil Washer – SDVOSB Quote</em></em></p> <p><strong><strong>Due Date:</strong></strong> <em><em>04/24/2026, 1:00PM EST</em></em></p> <p><strong><strong>9. Point of Contact</strong></strong></p> <p><strong><strong>Name:</strong></strong> Timothy Felix<br /> <strong><strong>Title:</strong></strong> Contracting Specialist<br /> <strong><strong>Email:</strong></strong> <em><em>timothy.felix@va.gov</em></em><br /> <strong><strong>Phone:</strong></strong> <em><em>904-228-0645</em></em></p> <p><strong><strong>Delivery Information</strong></strong></p> <ul> <li>Proposed Delivery Timeframe: ______________________________</li> <li>Estimated Installation Date: ______________________________</li> </ul> <p><strong><strong>7. Technical Compliance Statement</strong></strong></p> <p>Offeror certifies that the quoted product and services:</p> <ul> <li>Are <strong><strong>STERIS OEM</strong></strong> brand‑name items</li> <li>Meet <strong><strong>all requirements</strong></strong> in the Statement of Work (SOW)</li> <li>Will be delivered and installed by <strong><strong>OEM‑authorized personnel</strong></strong></li> </ul> <p>☐ <strong><strong>I certify full compliance with all solicitation requirements.</strong></strong><br /> Signature: _________________________ Date: _____________</p> <p><strong><strong>Brand Name Justification (BNJ)</strong></strong></p> <p><strong><strong>STERIS Vision Cart Utensil Washer</strong></strong><br /> <strong><strong>Bay Pines VA Healthcare System</strong></strong></p> <p><strong><strong>1. Identification of Agency and Contracting Activity</strong></strong></p> <p>Department of Veterans Affairs<br /> VISN 8 – Bay Pines VA Healthcare System<br /> Sterile Processing Service (SPS)</p> <p><strong><strong>2. Nature and/or Description of Action Being Approved</strong></strong></p> <p>This justification supports the use of <strong><strong>Brand‑Name Only</strong></strong> procurement for the STERIS Vision Cart Utensil Washer and associated OEM installation services. The procurement will be solicited as a <strong><strong>100% SDVOSB set‑aside</strong></strong> under FAR Parts 12, 13, and 19.14.</p> <p><strong><strong>3. Description of Supplies/Services</strong></strong></p> <p>The VA requires the purchase and installation of one (1) <strong><strong>STERIS Vision Cart Utensil Washer</strong></strong>, including:</p> <ul> <li>OEM‑manufactured washer</li> <li>OEM‑authorized delivery</li> <li>Removal of the existing unit</li> <li>OEM‑authorized installation, calibration, and verification</li> <li>Full OEM warranty</li> <li>Accessories and utilities required for full operational capability</li> </ul> <p><strong><strong>4. Brand‑Name Justification</strong></strong></p> <p>The STERIS Vision Cart Utensil Washer is required <strong><strong>solely</strong></strong> because:</p> <p><strong><strong>a. Compatibility</strong></strong></p> <p>The Bay Pines SPS department uses a standardized STERIS processing environment.<br /> The washer must interface with:</p> <ul> <li>Existing STERIS sterilizers</li> <li>STERIS racks, carts, connections</li> <li>OEM cycle configuration software</li> <li>Existing validated workflows</li> </ul> <p>Other manufacturers are <strong><strong>not compatible</strong></strong> with these systems.</p> <p><strong><strong>b. OEM Installation and Warranty Requirements</strong></strong></p> <p>STERIS requires:</p> <ul> <li>OEM‑authorized technicians for installation</li> <li>OEM‑certified validation</li> <li>OEM warranty activation only when installed by OEM‑certified personnel</li> </ul> <p>Third‑party equipment or installation would <strong><strong>void warranty protection</strong></strong>, and violate facility infection control standards.</p> <p><strong><strong>c. Patient Safety and Regulatory Compliance</strong></strong></p> <p>STERIS equipment provides:</p> <ul> <li>Validated cycle parameters</li> <li>Cleaning levels meeting FDA, AAMI, and VA standards</li> <li>OEM‑certified documentation required for accreditation</li> </ul> <p>Using non‑OEM equipment poses safety, performance, and regulatory risk.</p> <p><strong><strong>d. Standardization</strong></strong></p> <p>Bay Pines VA maintains standardization to:</p> <ul> <li>Reduce technician training time</li> <li>Ensure compatibility with existing sterilization systems</li> <li>Maintain spare parts and service uniformity</li> </ul> <p><strong><strong>5. Market Research</strong></strong></p> <p>A Sources Sought posting was issued.<br /> Four (4) SDVOSB firms responded with:</p> <ul> <li>SDVOSB certification</li> <li>Proof of <strong><strong>STERIS OEM authorized distributor</strong></strong> status</li> </ul> <p>This confirms SDVOSB ability to supply the Brand‑Name product under the SBA NMR Class Waiver for NAICS 334510.</p> <p><strong><strong>6. Determination</strong></strong></p> <p>Only STERIS‑brand equipment meets the facility’s compatibility, safety, and workflow requirements. Therefore, acquisition of the <strong><strong>STERIS Vision Cart Utensil Washer (Brand‑Name Only)</strong></strong> is in the Government’s best interest.</p> <p>Quotes will be solicited from SDVOSB‑verified, OEM‑authorized distributors only.</p> <p><strong><strong>7. Required Actions</strong></strong></p> <ul> <li>Proceed with <strong><strong>100% SDVOSB Combined Synopsis/Solicitation (LPTA)</strong></strong></li> <li>Award to the <strong><strong>lowest‑priced technically acceptable SDVOSB</strong></strong></li> <li>Compare price against Steris FSS pricing for fairness and reasonableness</li> </ul> <p></p>
What to check before bidding
- Located in United States.
- Source notice 692b6e912af647588a3eae9339678480 on SAM.gov.
- Notice published 13 Apr 2026; Tenqual indexed it 15 Apr 2026.
- Deadline listed as 24 Apr 2026.
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