6515--Surgical Lights

Summary

This market research notice is being conducted by Network Contracting Office (NCO) 17 VHA Regional Procurement Office-West (RPOW) Babcock Medical Center, 5441 Babcock Road Ste.302 San Antonio, Texas 78240 for the acquisition of 횂혻Skytron Surgical Lights and equipment, The Government 횂혻intends to solely negotiate with Skytron, LLC PO Box 888615, Grand Rapids, MI, 49588 횂혻 Background and Requirement:횂혻Central횂혻Texas Veterans Health Care System,횂혻the Operating Room횂혻requires횂혻a횂혻surgical headlights횂혻system.횂혻Given the high-volume nature of the OR and the need to minimize downtime, we are횂혻seeking횂혻a swift and minimally disruptive solution that will upgrade the existing lighting system with modern, reliable alternatives, thereby extending the lifespan of the surgical lighting infrastructure.횂혻횂혻 Provide all necessary labor, materials, and services to perform the following work at Olin E. Teague Medical Center OR: 횂혻 Delivery, installation, and inspection of new Surgical Lights. To include but not limited to횂혻any patch work and electrical횂혻work; Provision of warranty for the new Surgical횂혻Lights;횂혻 De-installation, mobilization, and disposal of existing surgical lights currently in use; and All work shall be performed with minimal disruption to hospital operations and 횂혻 patient care, with little to no construction or downtime횂혻required.횂혻 Follow level 4 requirements on PCRA/ICRA (see attached VHA ICRA-1.2)횂혻 All work is to be performed횂혻in accordance with횂혻applicable laws, regulations, and industry standards to include VA requirements and standards TECHNICAL REQUIREMENTS 횂혻 a.횂혻횂혻All electrical equipment shall meet applicable national electrical codes and hospital electrical safety requirements (e.g., NFPA 70/99 where applicable) and be suitable for use in a surgical environment.횂혻 b.횂혻Light횂혻sources횂혻shall횂혻be designed for surgical task lighting, with low radiated횂혻횂혻횂혻heat to surgical field and staff.횂혻 Clear maintenance and replacement strategy from횂혻manufacturers.횂혻 Maximum input power per횂혻lighthead횂혻shall be specified, and overall system횂혻shall횂혻prioritize energy efficiency while meeting optical requirements.횂혻 Configuration shall match existing clinical and structural layout (e.g., single, double, or triple-head ceiling-mounted system with optional monitor/arm accessories), with full articulation for head, arm, and yoke.횂혻 Ceiling mounts and support structures shall be engineered to accommodate weight and torque of the complete system, with seismic and structural calculations as required by local code.횂혻 Intensity, color temperature, and pattern size shall be adjustable from both the sterile횂혻lighthead횂혻handle and a control panel.횂혻 Lightheads횂혻shall be easily repositioned with one hand using sterile handles, with smooth, drift-free movement and stable positioning under normal use.횂혻 All exposed surfaces shall be smooth, cleanable, and resistant to hospital-grade disinfectants, with no exposed fasteners or dirt-trapping crevices in routine contact areas횂혻 Provide all applicable safety signage and barricades, according to ICRA standards (VHA Infection Control Risk Assessment for Construction, Renovation and Maintenance), applicable to OSHA, VHA and DOD regulations.횂혻횂혻Contractor shall횂혻comply with횂혻VHA DIRECTIVE 2004-012 and all VA Center Policy Memorandums, including but not limited to the following:횂혻 Protection of patients, visitors, and employees from traumatic injury, as well as occupational and facility associated infections. Compliance with OSHA and State construction safety regulations.횂혻횂혻Construction contracts require that the general contractor s on-site competent person have completed the OSHA 30-hour construction worker course and that all other general and sub-contractor s workers have completed the OSHA 10-hour construction worker course or other relevant competency training.횂혻횂혻The determination for training is based on the project hazards and complexity, State and Federal regulations and VA requirements. Verification of completion of training will be횂혻required횂혻prior to performing work. Required to횂혻submit횂혻a safety plan for VA review and approval prior to the performing work.횂혻 h. Compliance with EPA and State environmental regulations.횂혻 횂혻4.횂혻Deliverables횂혻 Description By Rooms Quantity Single Lighthead with 35" Radial Arm Install Kit 3 with custom panels VERTICAL SUPPORT TUBE LFS FLAT SCREENUPPER 28" LCD Wall Control Adapter Plate 2 Single Lighthead with 35" Radial Arm VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 28" Adapter Plate 2 Dual Lightheads with 43" and 35" Radial Arms, Install Kit 3, with custom panels VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 28", VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 22 LCD Wall Control Adapter Plate 6 Single Lighthead with 35" Radial Arm VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 28 Adapter Plate 6 Dual Lightheads with 79" and 59" Radial Arms Install Kit 3, with custom panels VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 15" VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 9" LCD Wall Control Adapter Plate 1 Single Lighthead with Single 79" Radial Arm Vertical SUPPORT TUBE LFS FLAT SCREEN UPPER 16" Adapter Plate 1 Dual Lightheads with 35" and 27" Radial Arms Install Kit 2, with custom panels VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 28" VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 22" LCD Wall Control Adapter Plate 2 Dual Lightheads with 35" and 27" Radial Arms Install Kit 2, with custom panels VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 16" VERTICAL SUPPORT TUBE LFS FLAT SCREEN UPPER 10" LCD Wall Control 1 Services for Installation, Inspection, warranty, de-installation, mobilization, and disposal for each room 1 4.횂혻This equipment must be able to perform the following functions for all the횂혻횂혻 SPECIFIC INSTRUMENT REQUIRED:횂혻Central Texas Veterans Health Care System,횂혻Surgical Lights횂혻for the Operating Room.횂혻 횂혻 횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻5.횂혻횂혻If this is an item your business can provide, please respond to횂혻this횂혻Sources횂혻횂혻횂혻횂혻 횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻Sought횂혻Notice횂혻by 10:00 AM Central Time on Thursday Monday 16 April횂혻횂혻 횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻2026.횂혻 횂혻 6.횂혻The intent of this notice is to횂혻establish횂혻sources to define the procurement횂혻횂혻횂혻strategy (e.g.횂혻set-aside, sole source, unrestricted) for a solicitation that VA intends to post soon. Interested contractors are requested to respond횂혻in accordance with횂혻the following: 횂혻 횂혻 Where is the item manufactured, the VA is interested in횂혻procuring횂혻items횂혻manufactured횂혻in the United States. Provide City and State.횂혻 횂혻 If you have an existing GSA or VA, Federal Supply Schedule contract, include the contract details in your response.횂혻 횂혻 Please note that VA is particularly interested in횂혻determining횂혻the availability of Service Disable Veteran Owned Small Business/Veteran Owned Small Business or other Small Business manufacturers or authorized distributors that can provide this item. 횂혻 횂혻 Respond to this notice if you can provide these products listed in the table in the background and requirement section above. In response, please cite your business size status. 횂혻 횂혻 DISTRIBUTORS: You must provide proof that you are an authorized distributor. VA does not accept gray market items. 횂혻 횂혻 Vendors are requested to횂혻submit횂혻estimated market research pricing with their responses. The estimated pricing will be considered when횂혻determining횂혻the procurement strategy for the future solicitation. (e.g., if CO횂혻determines횂혻that capable small businesses cannot provide fair and reasonable pricing, then the solicitation will not be set-aside). 횂혻 횂혻 Responses should include:횂혻 횂혻 (1) Business Name 횂혻 (2) Business Address 횂혻 (3) Point of Contact 횂혻 - Name 횂혻 - Phone Number 횂혻 - E-mail Address 횂혻 (4) SAM UID Number 횂혻 (5) NAICS code 횂혻 (6) Business Size: SMALL or LARGE 횂혻 (7) Type of Business: SERVICE-DISABLED VETERAN OWNED (SDVOSB), VETERAN OWNED(VOSB), 8A, HUBZone, WOMAN-OWNED (WOSB), etc. 횂혻 (8) Letter횂혻stating횂혻OEM authorized dealer, authorized distributor, or authorized reseller for the proposed equipment and/or services if applicable 횂혻 (9) GSA/FSS Contract Number if applicable 횂혻 횂혻 All businesses eligible to provide this item are encouraged to reply as this information may be used to횂혻determine횂혻potential set-asides for the above-noted requirement. 횂혻 횂혻 횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻횂혻 8. Send responses to Michelle Cunningham at michelle.cunningham@va.gov. 횂혻 횂혻 DISCLAIMER: THIS NOTICE OF INTENT IS NOT A REQUEST FOR COMPETITIVE QUOTES. However, Contractors may횂혻submit횂혻a capability statement, proposal, or quotation which shall be considered by the contracting officer whether to continue with the sole source procurement or to provide for competition. Due to technical issues, please allow횂혻additional횂혻time if횂혻you re횂혻using electronic means. 횂혻 Responses received will be evaluated; however, a determination by the Government not to compete with the proposed procurement based upon responses received to this notice is solely within the discretion of the Government. 횂혻 횂혻 횂혻 횂혻