Q522--VA Pittsburgh Healthcare System Temporary Radiation Therapist Staffing New 5 Year IDIQ This is not a Request for Quote.

Tender summary

{"description":"\n Department of Veterans Affairs\n VA Pittsburgh Healthcare System. \n\n Onsite Radiation Therapist Staffing Services\n\n SCHEDULE OF SERVICES\nThe Contractor shall furnish all key personnel to provide services necessary to perform onsite Radiation Therapist Services to eligible beneficiaries of the Department of Veterans Affairs, VA Pittsburgh Healthcare System. \nThe VA Radiology Services (and are accredited by ACR for Mammography) follow the standards of Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Muscoskeletal, Neuroradiology & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite Radiation Therapist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/-/media/ACR/Files/Practice-Parameters/IRClin-Prac-Mgmt.pdf.pdf \nhttps://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy\n\nPlace of Performance: Services shall be provided on site at the VA Pittsburgh Healthcare System, University Drive, Pittsburgh, PA 15240.\nPerformance Work Statement (PWS) for Onsite Radiation Therapist Services\nGENERAL:\nServices Provided: The Contractor shall provide Certified Radiation Therapist Services on site in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the VA Pittsburgh Healthcare System. The VA Radiology Services follow the standards & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Muscoskeletal, Neuroradiology radiologist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/-/media/ACR/Files/Practice-Parameters/IRClin-Prac-Mgmt.pdf.pdf (and are accrediated by ACR for Mammography) and https://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy\n\nPlace of Performance: Contractor shall furnish services at the VA Pittsburgh Healthcare System. \nAuthority: Title 38 USC 8153, Health Care Resources (HCR) sharing Authority and FAR 12 in combination with 13, 15.\nPolicy/Directives/Handbooks. The contractor shall be subject to the following policies, including any subsequent updates during the period of performance. The policies listed below can be accessed electronically at the following: VA Publications VHA Publications \nVA Directive 1663: Health Care Resources (HCR) Contracting Buying Title 38 U.S.C. 8153\n1.4.2. VHA Directive 1003.04: VHA Patient Advocacy\nVHA Directive 1065: Productivity and Staffing Guidance for Specialty Provider Group Practice\nVHA Directive 1088(1): Communicating Test Results to Providers and Patients\nVHA Directive 1100.18: Reporting and Responding to State Licensing Boards\nVHA Directive 1100.20: Credentialing of Health Care Providers\nVHA Directive 1100.21: Privileging\nVHA Directive 1192.01: Seasonal Influenza Vaccination Program for VHA Health Care Personnel\nVHA Directive 1220(1): Facility Procedure Complexity Designation Requirements to Perform Invasive Procedures in Any Clinical Setting\nVHA Directive 1400.01: Supervision of Physician, Dental, Optometry, Chiropractic, and Podiatry Residents: \nVHA Directive 1605.01: Privacy and Release of Information\nVHA Directive 1907.01: VHA Health Information Management and Health Records\nVHA Handbook 1100.17: National Practitioner Data Bank (NPDB) Reports\nVHA Handbook 1400.04: Supervision of Associated Health Trainees: \nPrivacy Act of 1974 (5 U.S.C. 552a) as amended: http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm\nInclude any of the following as applicable: VHA Directive 1105.05 Magnetic Resonance (MR) Safety, VHA Directive 1105.04 Fluoroscopy Safety, VHA Directive 1105.02 Nuclear Medicine and Radiation Safety Administration Service, VHA Directive 1187 Administrative Practices for Ensuring Safe Injection of Radio-labeled Blood Products, VHA Directive 1105 Management of Radioactive Materials\n1.5 Acronyms/Definitions: Terms used in this contract shall be interpreted as follows unless the context expressly requires a different construction and/or interpretation. In case of a conflict in language between the Definitions and other sections of this contract, the language in this section shall govern.\nAART: American Registry of Radiation Technologist\nSOP: Standard Operating Procedure\nACLS: Advanced Cardiac Life Support\nBLS: Basic Life Support\nCDC: Centers for Disease Control and Prevention\nCEU: Certified Education Unit \nClinical Privileging: Clinical Privileging is the process by which a practitioner, licensed for independent practice; e.g., without supervision, direction, required sponsor, preceptor, mandatory collaboration, etc.; is permitted by law and the facility to practice independently, to provide specific medical or other patient care services within the scope of the individual s license, based upon the individual s clinical competence as determined by peer references, professional experience, health status, education, training and licensure. Clinical privileges must be facility-specific and provider-specific, and within available resources. \nCME: Continuing Medical Education\nCMS: Centers for Medicare and Medicaid Services\nCO: Contracting Officer : The person executing this contract on behalf of the Government with the authority to enter into and administer contracts and make related determinations and findings. \nCOR: Contracting Officer s Representative : A person appointed by the CO to take necessary action to ensure the Contractor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken. \nCOS: Chief of Staff\nCPARS: Contractor Performance Assessment Reporting System\nCredentialing: Credentialing is the process of obtaining, verifying, and assessing the qualifications of a health care provider to provide care or services in or for the VA health care system. Credentials are documented evidence of licensure, education, training, experience or other qualifications. \nDEA: Drug Enforcement Agency\nEHR: Electronic Health Record - electronic health record system used by the VA\nFSMB: Federation of State Medical Boards \nFTE: Full Time Equivalent VA s standard definition is for full time working the equivalent of 80 hours every two weeks, 2080 hours per year.  However, providers may propose using their standard FTE definition.\nHHS: Department of Health and Human Services\nHIPAA: Health Insurance Portability and Accountability Act\nISO: Information Security Officer\nKey Personnel: The individuals specified in this contract who are essential to work performance.\nNPI: National Provider Identifier. NPI is a standard, unique 10-digit numeric identifier required by HIPPA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical centers)\nPOP: Period of Performance\nPPD: Purified Protein Derivative\nPWS: Performance Work Statement\nQA/QI: Quality Assurance/Quality Improvement\nQASP: Quality Assurance Surveillance Plan\nQM/PI: Quality Management/Performance Improvement\nVetPro: is VHA s mandatory credentialing software platform to document the credentialing of VHA health care providers. This system facilitates completion of a uniform, accurate, and complete credentials file.\nVHA: Veterans Health Administration \nVISN: Veterans Integrated Services Network \nVISTA: Veterans Information Systems Technology Architecture\n\nQUALIFICATIONS:\nStaff/Facility\nLicense: The Contractor s radiation therapist(s) assigned by the Contractor to perform the services covered by this contract shall have a current AART certification.\nBoard Certification: All contractor s radiation therapist(s) shall be certified by the ARRT https://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy . All continuing education courses required for maintaining certification must be kept up to date at all times. Documentation verifying current certification shall be provided by the Contractor to the VA COR on an annual basis for each year of contract performance.\nCredentialing and Privileging: Credentialing and privileging is to be done in accordance with the provisions of VHA Directive 1100.20 and VHA Directive 1100.21 referenced above. The Contractor is responsible to ensure that proposed physician(s) possesses the requisite credentials enabling the granting of privileges. No services shall be provided by any Contractor s physician(s) prior to obtaining approval by the Facility Medical Executive Board and Medical Center Director. \nIf a Contractor s radiation therapist(s) and/or other contract provider(s) are not credentialed and privileged or has credentials/privileges suspended or revoked, the Contractor shall furnish an acceptable substitute without any additional cost to the government.\nTechnical Proficiency: Contractor s radiation therapist(s) shall be technically proficient in the skills necessary to fulfill the government s requirements, including the ability to speak, understand, read, and write English fluently. Contractor shall provide documents upon request of the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. Contractor shall provide verifiable evidence of all educational and training experiences including any gaps in educational history for all contractor s radiation therapist(s) and contractor s radiation therapist(s) shall be responsible for abiding by the Facility's Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.\nContinuing Medical Education (CME)/ Certified Education Unit (CEU) Requirements: Contractor shall provide the COR copies of current CMEs as required or requested by the facility. Contractor s physician(s) registered or certified by national/medical associations shall continue to meet the minimum standards for CME to remain current. Contractor shall report CME hours to the credentials office for tracking. These documents are required for both privileging and re-privileging. Failure to provide shall result in loss of privileges for contractor s radiation therapist(s).\nTraining (ACLS, BLS, EHR, Rad/NM, and VA MANDATORY): Contractor shall meet all VA educational requirements and mandatory course requirements defined herein; all training must be completed by the contractor s radiation therapist(s) as required by the VA. Other training may become required. VA will communicate any changes to the training requirement to the contractor. \nTraining (The following training is mandatory per VHACO for Contracted Physicians) \nFrequency (once a year, etc)\nAnnual Hours\nACLS/BLS\nEvery two years\n1.00\nActive Threat Training\nOnce a year\n1.00\nBlood Administration: Complications\nOnce a year\n1.00\nEHR\nOnce a year\n1.00\nGovernment Ethics\nOnce a year\n1.00\nHospice and Palliative Care for VA Clinicians\nOnce a year\n1.00\nMilitary Sexual Trauma (MST) for Medical Providers\nOnce a year\n1.00\nModerate Sedation In-Service Training\nOnce a year\n1.00\nPACT Act 2022 Toxic Exposure Screening (TES)\nOnce a year\n1.00\nPatient Abuse\nOnce a year\n1.00\nPatient Rights\nOnce a year\n1.00\nPatient Safety\nOnce a year\n1.00\nPrevention/Management of Disruptive Behavior/Violence Prevention Level I \nOnce a year\n1.00\nPrevention of Workplace Harassment/No Fear Act\nOnce a year\n1.00\nSuicide Prevention: Suicide Risk Management Training for Clinicians\nOnce a year\n1.00\nSUX Infection Control and Blood Borne Pathogens\nOnce a year\n1.00\nVA Core Values Training (ICARE Recommitment)\nOnce a year\n1.00\nVA Privacy and Information Security Awareness and Rules of Behavior\nOnce a year\n1.00\nVHA MRI Safety Training Level 1 Training (all who enter MRI suites)\nOnce a year\n1.00\nVHA Privacy and HIPAA Focused Training\nOnce a year\n1.00\nVISTA Imaging\nOnce a year\n1.00\n\nSTANDARD INFECTION CONTROL MEASURES (PPD, IMMUNIZATIONS, ETC.): Contractor shall provide proof of the following for radiation therapists within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.\nTUBERCULOSIS TESTING: Contractor shall provide proof of a negative Tuberculosis Skin Test (TST) or interferon-gamma release assays (IGRA) for all Contractor s physician(s) upon hire in accordance with CDC guidance. (This is applicable to all health care workers). A negative chest radiographic report for active tuberculosis shall be provided in cases of positive TST or IGRA results.\nMEASLES, MUMPS, & RUBELLA TESTING: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.\nVARICELLA: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.\nACELLULAR PERTUSSIS: Contractors shall provide proof of 1 dose of Tdap vaccination for all Contractor physicians {This is applicable to all health care workers}.\nINFLUENZA: Contractors shall provide proof that all Contractor physicians have received the annual Influenza vaccine unless it is contraindicated. If the Contractor physician has a medical contraindication to the vaccine they shall be required to wear a mask during the Influenza season . {This is applicable to all health care workers}.\nOSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS: Contractor shall provide evidence of completing and passing generic self-study blood-borne pathogen training for all Contractor s physician(s) {This is applicable to all health care workers}; provide their own Hepatitis B vaccination series and hepatitis B surface antigen test results following the hepatitis B vaccination series; maintain an exposure determination and control plan; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident. \nThe facility shall notify the Contractor of any significant communicable disease exposures as appropriate. Contractor shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel ( as published in American Journal for Infection Control- AJIC 1998; 26:289-354 http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf) for disease control. Contractor shall provide follow up documentation of clearance to return to the workplace prior to their return.\nNational Provider Identifier (NPI): NPI is a standard, unique 10-digit numeric identifier required by HIPAA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical facilities). The Contractor shall have or obtain appropriate NPI and if pertinent the Taxonomy Code confirmation notice issued by the Centers for Medicare and Medicaid Services (CMS) National Plan and Provider Enumeration System (NPPES) be provided to the Contracting Officer with the proposal. \nDEA: Contractor shall provide copy of current DEA certificate.\nConflict of Interest: The Contractor and all contractor s physician(s) are responsible for identifying and communicating to the CO and COR conflicts of interest at the time of proposal and during the entirety of contract performance. At the time of proposal, the Contractor shall provide a statement which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided. The Contractor shall also provide statements containing the same information for any identified consultants or subcontractors who shall provide services. The Contractor must also provide relevant facts that show how it s organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest. These statements shall be in response to the VAAR provision 852.209-70 Organizational Conflicts of Interest and fully outlined in response to the subject attachment in Section D of the solicitation document.\n Citizenship related Requirements: \nThe Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;\nWhile performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all E-Verify requirements consistent with Executive Order 12989 and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations.\nIf the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor s place of business that services Department of Veterans Affairs patient referrals; or other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach.\nThis certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.\nThe Contractor agrees to obtain a similar certification from its subcontractors. The certification shall be made as part of the offerors response to the RFP using the subject attachment in Section D of the solicitation document.\nAnnual Office of Inspector General (OIG) Statement: In accordance with HIPAA and the Balanced Budget Act (BBA) of 1977, the Department of Health and Human Services (HHS) Office of Inspector General (OIG) has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.\nTherefore, Contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site at http://oig.hhs.gov/exclusions/index.asp to ensure that the proposed contractor s physician(s) are not listed. Contractor should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) for each item or service furnished during a period that the person was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP s may also be imposed against the Contractor that employ or enter into contracts with excluded individuals to provide items or services to Federal program beneficiaries.\nBy submitting their proposal, the Contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that the Contractors are and/or firm is not listed as of the date the offer/bid was signed.\nClinical/Professional Performance: The qualifications of Contractor personnel are subject to review by VA Medical Facility COS or his/her clinical designee and approval by the Medical Center Director as provided in VHA Directive 1100.20 and VHA Directive 1100.21. Clinical/Professional performance monitoring and review of all clinical personnel covered by this contract for quality purposes will be provided by the facility COS and/or the Chief of the Service or his designee. A clinical COR may be appointed, however, only the CO is authorized to consider any contract modification request and/or make changes to the contract during the administration of the resultant contract.\nNon-Personal Healthcare Services: The parties agree that the Contractor and all contractor s radiation therapist(s) shall not be considered VA employees for any purpose.\nIndemnification: The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, arising out of or resulting from the fault, negligence, or act or omission of the Contractor, its agents, or employees.\nProhibition Against Self-Referral: Contractor s radiation therapist is prohibited from referring VA patients to contractor s or their own practice(s)\nInherent Government Functions: Contractor and Contractor s radiation therapist(s) shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees (outside a clinical context), selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.\nNo Employee status: The Contractor shall be responsible for protecting Contractor s radiation therapist(s) furnishing services. To carry out this responsibility, the Contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:\nWorkers compensation\nProfessional liability insurance\nHealth examinations\nIncome tax withholding, and\nSocial security payments.\nTort Liability: The Federal Tort Claims Act does not cover Contractor or contractor s radiation therapist(s). When a Contractor or contractor s radiation therapist(s) has been identified as a provider in a tort claim, the Contractor shall be responsible for notifying their legal counsel and/or insurance carrier. Any settlement or judgment arising from a Contractor s (or contractor s radiation therapist(s)) action or non-action shall be the responsibility of the Contractor and/or insurance carrier.\nKey Personnel:\nThe VA Full Time Equivalency (FTE) for the services required is 1.00. FTE is defined by VA as a minimum of 80 hours every two weeks and does not include holidays. After Contractor vacation, continuing medical education days are subtracted.\nThe minimum number of Certified Radiation Therapist required to be on site daily is 1.00 to be on site at the same time as defined in paragraph Hours of Operation in this section. \nThe Contractor shall be responsible for providing coverage to the VA during periods of vacancies of the Contractor s personnel due to sick leave, personal leave, vacations and additional coverage as required. In the event a scheduled radiation therapist is unable to complete an assigned shift, the contractor shall provide replacement radiation therapist coverage within 2 hours and notify the Contracting Office Representative (COR) immediately of the schedule change.\nPersonnel Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 15 calendar day(s) after the occurrence of any of these events and provide the information required below. After 90 days, the Contractor shall submit the information required below to the CO at least 15 calendar days prior to making any permanent substitutions.\nThe Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.\nFor temporary substitutions where the key person shall not be reporting to work for 3 consecutive workdays or more, the Contractor shall provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.\nThe Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA COS or designee show documented clinical problems or continual unprofessional behavior/actions with any Contractor s radiation therapist(s), s/he may request, without cause, immediate replacement of said Contractor s radiation therapist(s). The CO and COR shall deal with issues raised concerning Contractor s radiation therapist(s) conduct. The final arbiter on questions of acceptability is the CO.\nContingency Plan: Because continuity of care is an essential part of the Facility s medical services, The Contractor shall have a contingency plan in place to be utilized if the Contractor s radiation therapist(s) leaves Contractor s employment or is unable to continue performance in accordance with the terms and conditions of the resulting contract. \n\nVA HOURS OF OPERATION/SCHEDULING: \nVA Business Hours: 7am-3:30pm, \nClinic or OR Schedule: Monday-Friday 7am-3:30pm \nPatients must be seen by a contractor s radiation therapist(s) on-site at the facility in a timely manner in accordance with VA Rules and Regulations on clinic wait times and consult/order completion. Contractor shall notify the COR at least monthly about any obstacles to meeting this performance measure.\nContractor s radiation therapist(s) shall be available and present in clinic during normal facility clinic hours which will be established, and may be revised, as deemed appropriate for patient care by the Chief of Staff. Currently, normal clinic hours are Please see section 3.1.\n\n\n\n\n\nCancellations: Unless a state of emergency has been declared or clinics are otherwise cancelled by the VAMC, the Contractor shall be responsible for providing services.\n\nCONTRACTOR RESPONSIBILITIES\nClinical Personnel Required: The Contractor shall provide contractor s radiation therapist(s) who are competent, qualified per this performance work statement and adequately trained to perform assigned duties. \nContractor s radiation therapist(s) shall be responsible for signing in and out when in attendance. Time sheets will be used by the COR to confirm hours/day and services provided against the contractor s invoices. \nStandards of Care: The contract radiation therapist(s) care shall cover the range of Radiation Radiology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by:\nThe American College of Radiology Guidelines for Radiology Practice by subspecialty: \nhttps://www.acr.org/Clinical-Resources/Practice-Parameters-and-Technical-Standards.\nThe American College of Radiology Guidelines for Radiology Practice by Organ or Body System:\nhttps://www.acr.org/Clinical-Resources/Practice-Parameters-and-Technical-Standards.\nThe professional standards of the Joint Commission (TJC): http://www.jointcommission.org/standards_information/hap_requirements.aspx \nThe standards of the American Hospital Association (AHA): http://www.hpoe.org/resources?show=100&type=8 and;\nThe Radiation Oncology Service Therapeutic Radiologic Technologist is a graduate of an approved program in therapeutic radiologic technology, evidenced by a certificate or an associate degree from a program accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT) and certification by the American Registry of Radiologic Technologists (ARRT) (T). Must maintain certification and be in good standing with governing bodies.\nThe requirements contained in this PWS. \n\nWhat\nSubmit as noted \nSubmit To\nQuality Control Plan: Description and reporting reflecting the contractor s plan for meeting of contract requirements and performance standards\nUpon proposal and as frequently as indicated in the performance standards.\nContracting Officer\nOther than Cost and Price Information Supporting Proposed Physician Rate (required for Affiliate onsite hourly- remove if it does not apply)\nUpon proposal, to submit EPA request, upon change in key personnel\nContracting Officer\nCopy of Subcontracting Plan is required for all large businesses. Copy of Contractor Certification Statement if no-subcontracting possibilities exist.\nUpon proposal and as updated\nContracting Officer\nCopies of any and all licenses, board certifications, NPI, to include primary source verification of all licensed and certified staff \nUpon proposal and upon renewal of licenses and upon renewal of option periods or change of key personnel.\nContracting Officer\nCertification that staff list has been compared to OIG list\nUpon proposal and upon new hires.\nContracting Officer\nProof of Indemnification and Medical Liability Insurance \nUpon proposal and upon renewals.\nContracting Officer\nCertificates of Completion for Cyber Security and Patient Privacy Training Courses \nBefore receiving an account on VA Network and annual training and new hires.\nContracting Officer\nACLS/BLS Certification\nUpon award and every two years after award.\nCOR\nContingency plan for replacing key personnel to maintain services as required under the terms of the contract\nUpon proposal and as updated\nCOR\n\n\n End of Performance Work Statement (PWS)\n\n\n\nInstructions to Vendors:\n \nThe information identified above is intended to be descriptive of the Onsite Radiation Therapist Staffing Services requirement, to indicate the quality of services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. \nResponses to this Request for Information (RFI) should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 561320. \n\nPlease answer the following questions: \n\nPlease indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? \n\n\nIs your company considered small under the NAICS code identified under this RFI? \n\n\n\nAre you an equivalent solution to the items mentioned above? \n\n\n\n(4) If you are a large business, do you have any authorized sub-contractors? If so, please provide their company name, telephone, point of Contact and size status (if available). \n\n\n\n\n(5) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of the job. \n\n\n\n\n\n(6) Does your company have an FSS contract with GSA or the NAC or ICSP and are you a contract holder with any other federal contract? If so, please provide the contract number. \n\n\n\n\n(7) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? \n\n\n\n\n\n(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award. \n\n\n\n\n(9) Please submit your capabilities regarding the Services required above. \n\n\n\n\n(10) Please review salient characteristics/performance of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. \n\n\n\n\nThis RFI will be conducted in accordance with the Federal Acquisition Regulation (FAR) Part 12. Responses must be received via e-mail to david.santiago2@va.gov no later than, 4 PM Eastern Standard Time (EST) on Thursday March 12, 2026, this notice will help the VA in determining available potential sources only. Reference 36C24426Q0370 in the subject of the email response. \nDo not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, David Santiago at david.santiago2@va.gov.\n \nAll firms responding to this Request for Information are advised that their response is not a request for proposal, therefore they will not be considered for a contract award. \n\nIf a solicitation is issued, information will be posted on the beta.SAM web site for all qualified interested parties at a later date, and interested parties must respond to this Source Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contract Specialist at david.santiago2@va.gov. \n\nDISCLAIMER \nThis RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nEnd of Document\n\n"} Solicitation Number: 36C24426Q0370 Type: Sources Sought Base Type: Sources Sought NAICS: 561320 Classification Code: Q522 Response Deadline: 2026-03-12T16:00:00-04:00 Office Address: PITTSBURGH, PA Place of Performance: Pittsburgh,, PA., 15240 POC: David Santiago, david.santiago2@va.gov, 412-822-3746 {"description":"\n Department of Veterans Affairs\n VA Pittsburgh Healthcare System. \n\n Onsite Radiation Therapist Staffing Services\n\n SCHEDULE OF SERVICES\nThe Contractor shall furnish all key personnel to provide services necessary to perform onsite Radiation Therapist Services to eligible beneficiaries of the Department of Veterans Affairs, VA Pittsburgh Healthcare System. \nThe VA Radiology Services (and are accredited by ACR for Mammography) follow the standards of Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Muscoskeletal, Neuroradiology & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite Radiation Therapist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/-/media/ACR/Files/Practice-Parameters/IRClin-Prac-Mgmt.pdf.pdf \nhttps://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy\n\nPlace of Performance: Services shall be provided on site at the VA Pittsburgh Healthcare System, University Drive, Pittsburgh, PA 15240.\nPerformance Work Statement (PWS) for Onsite Radiation Therapist Services\nGENERAL:\nServices Provided: The Contractor shall provide Certified Radiation Therapist Services on site in accordance with the specifications contained herein to beneficiaries of the Department of Veterans Affairs (VA) and the VA Pittsburgh Healthcare System. The VA Radiology Services follow the standards & guidelines set forth by American College of Radiology (ACR). A contractor providing onsite Abdominal/GU, Breast Imaging, Cardiovascular, General, Interventional, Muscoskeletal, Neuroradiology radiologist services shall provide services that meet or exceed the American College of Radiology Guidelines https://www.acr.org/-/media/ACR/Files/Practice-Parameters/IRClin-Prac-Mgmt.pdf.pdf (and are accrediated by ACR for Mammography) and https://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy\n\nPlace of Performance: Contractor shall furnish services at the VA Pittsburgh Healthcare System. \nAuthority: Title 38 USC 8153, Health Care Resources (HCR) sharing Authority and FAR 12 in combination with 13, 15.\nPolicy/Directives/Handbooks. The contractor shall be subject to the following policies, including any subsequent updates during the period of performance. The policies listed below can be accessed electronically at the following: VA Publications VHA Publications \nVA Directive 1663: Health Care Resources (HCR) Contracting Buying Title 38 U.S.C. 8153\n1.4.2. VHA Directive 1003.04: VHA Patient Advocacy\nVHA Directive 1065: Productivity and Staffing Guidance for Specialty Provider Group Practice\nVHA Directive 1088(1): Communicating Test Results to Providers and Patients\nVHA Directive 1100.18: Reporting and Responding to State Licensing Boards\nVHA Directive 1100.20: Credentialing of Health Care Providers\nVHA Directive 1100.21: Privileging\nVHA Directive 1192.01: Seasonal Influenza Vaccination Program for VHA Health Care Personnel\nVHA Directive 1220(1): Facility Procedure Complexity Designation Requirements to Perform Invasive Procedures in Any Clinical Setting\nVHA Directive 1400.01: Supervision of Physician, Dental, Optometry, Chiropractic, and Podiatry Residents: \nVHA Directive 1605.01: Privacy and Release of Information\nVHA Directive 1907.01: VHA Health Information Management and Health Records\nVHA Handbook 1100.17: National Practitioner Data Bank (NPDB) Reports\nVHA Handbook 1400.04: Supervision of Associated Health Trainees: \nPrivacy Act of 1974 (5 U.S.C. 552a) as amended: http://www.justice.gov/oip/foia_updates/Vol_XVII_4/page2.htm\nInclude any of the following as applicable: VHA Directive 1105.05 Magnetic Resonance (MR) Safety, VHA Directive 1105.04 Fluoroscopy Safety, VHA Directive 1105.02 Nuclear Medicine and Radiation Safety Administration Service, VHA Directive 1187 Administrative Practices for Ensuring Safe Injection of Radio-labeled Blood Products, VHA Directive 1105 Management of Radioactive Materials\n1.5 Acronyms/Definitions: Terms used in this contract shall be interpreted as follows unless the context expressly requires a different construction and/or interpretation. In case of a conflict in language between the Definitions and other sections of this contract, the language in this section shall govern.\nAART: American Registry of Radiation Technologist\nSOP: Standard Operating Procedure\nACLS: Advanced Cardiac Life Support\nBLS: Basic Life Support\nCDC: Centers for Disease Control and Prevention\nCEU: Certified Education Unit \nClinical Privileging: Clinical Privileging is the process by which a practitioner, licensed for independent practice; e.g., without supervision, direction, required sponsor, preceptor, mandatory collaboration, etc.; is permitted by law and the facility to practice independently, to provide specific medical or other patient care services within the scope of the individual s license, based upon the individual s clinical competence as determined by peer references, professional experience, health status, education, training and licensure. Clinical privileges must be facility-specific and provider-specific, and within available resources. \nCME: Continuing Medical Education\nCMS: Centers for Medicare and Medicaid Services\nCO: Contracting Officer : The person executing this contract on behalf of the Government with the authority to enter into and administer contracts and make related determinations and findings. \nCOR: Contracting Officer s Representative : A person appointed by the CO to take necessary action to ensure the Contractor performs in accordance with and adheres to the specifications contained in the contract and to protect the interest of the Government. The COR shall report to the CO promptly any indication of non-compliance in order that appropriate action can be taken. \nCOS: Chief of Staff\nCPARS: Contractor Performance Assessment Reporting System\nCredentialing: Credentialing is the process of obtaining, verifying, and assessing the qualifications of a health care provider to provide care or services in or for the VA health care system. Credentials are documented evidence of licensure, education, training, experience or other qualifications. \nDEA: Drug Enforcement Agency\nEHR: Electronic Health Record - electronic health record system used by the VA\nFSMB: Federation of State Medical Boards \nFTE: Full Time Equivalent VA s standard definition is for full time working the equivalent of 80 hours every two weeks, 2080 hours per year.  However, providers may propose using their standard FTE definition.\nHHS: Department of Health and Human Services\nHIPAA: Health Insurance Portability and Accountability Act\nISO: Information Security Officer\nKey Personnel: The individuals specified in this contract who are essential to work performance.\nNPI: National Provider Identifier. NPI is a standard, unique 10-digit numeric identifier required by HIPPA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical centers)\nPOP: Period of Performance\nPPD: Purified Protein Derivative\nPWS: Performance Work Statement\nQA/QI: Quality Assurance/Quality Improvement\nQASP: Quality Assurance Surveillance Plan\nQM/PI: Quality Management/Performance Improvement\nVetPro: is VHA s mandatory credentialing software platform to document the credentialing of VHA health care providers. This system facilitates completion of a uniform, accurate, and complete credentials file.\nVHA: Veterans Health Administration \nVISN: Veterans Integrated Services Network \nVISTA: Veterans Information Systems Technology Architecture\n\nQUALIFICATIONS:\nStaff/Facility\nLicense: The Contractor s radiation therapist(s) assigned by the Contractor to perform the services covered by this contract shall have a current AART certification.\nBoard Certification: All contractor s radiation therapist(s) shall be certified by the ARRT https://www.arrt.org/pages/earn-arrt-credentials/credential-options/radiation-therapy . All continuing education courses required for maintaining certification must be kept up to date at all times. Documentation verifying current certification shall be provided by the Contractor to the VA COR on an annual basis for each year of contract performance.\nCredentialing and Privileging: Credentialing and privileging is to be done in accordance with the provisions of VHA Directive 1100.20 and VHA Directive 1100.21 referenced above. The Contractor is responsible to ensure that proposed physician(s) possesses the requisite credentials enabling the granting of privileges. No services shall be provided by any Contractor s physician(s) prior to obtaining approval by the Facility Medical Executive Board and Medical Center Director. \nIf a Contractor s radiation therapist(s) and/or other contract provider(s) are not credentialed and privileged or has credentials/privileges suspended or revoked, the Contractor shall furnish an acceptable substitute without any additional cost to the government.\nTechnical Proficiency: Contractor s radiation therapist(s) shall be technically proficient in the skills necessary to fulfill the government s requirements, including the ability to speak, understand, read, and write English fluently. Contractor shall provide documents upon request of the CO/COR to verify current and ongoing competency, skills, certification and/or licensure related to the provision of care, treatment and/or services performed. Contractor shall provide verifiable evidence of all educational and training experiences including any gaps in educational history for all contractor s radiation therapist(s) and contractor s radiation therapist(s) shall be responsible for abiding by the Facility's Medical Staff By-Laws, rules, and regulations (referenced herein) that govern medical staff behavior.\nContinuing Medical Education (CME)/ Certified Education Unit (CEU) Requirements: Contractor shall provide the COR copies of current CMEs as required or requested by the facility. Contractor s physician(s) registered or certified by national/medical associations shall continue to meet the minimum standards for CME to remain current. Contractor shall report CME hours to the credentials office for tracking. These documents are required for both privileging and re-privileging. Failure to provide shall result in loss of privileges for contractor s radiation therapist(s).\nTraining (ACLS, BLS, EHR, Rad/NM, and VA MANDATORY): Contractor shall meet all VA educational requirements and mandatory course requirements defined herein; all training must be completed by the contractor s radiation therapist(s) as required by the VA. Other training may become required. VA will communicate any changes to the training requirement to the contractor. \nTraining (The following training is mandatory per VHACO for Contracted Physicians) \nFrequency (once a year, etc)\nAnnual Hours\nACLS/BLS\nEvery two years\n1.00\nActive Threat Training\nOnce a year\n1.00\nBlood Administration: Complications\nOnce a year\n1.00\nEHR\nOnce a year\n1.00\nGovernment Ethics\nOnce a year\n1.00\nHospice and Palliative Care for VA Clinicians\nOnce a year\n1.00\nMilitary Sexual Trauma (MST) for Medical Providers\nOnce a year\n1.00\nModerate Sedation In-Service Training\nOnce a year\n1.00\nPACT Act 2022 Toxic Exposure Screening (TES)\nOnce a year\n1.00\nPatient Abuse\nOnce a year\n1.00\nPatient Rights\nOnce a year\n1.00\nPatient Safety\nOnce a year\n1.00\nPrevention/Management of Disruptive Behavior/Violence Prevention Level I \nOnce a year\n1.00\nPrevention of Workplace Harassment/No Fear Act\nOnce a year\n1.00\nSuicide Prevention: Suicide Risk Management Training for Clinicians\nOnce a year\n1.00\nSUX Infection Control and Blood Borne Pathogens\nOnce a year\n1.00\nVA Core Values Training (ICARE Recommitment)\nOnce a year\n1.00\nVA Privacy and Information Security Awareness and Rules of Behavior\nOnce a year\n1.00\nVHA MRI Safety Training Level 1 Training (all who enter MRI suites)\nOnce a year\n1.00\nVHA Privacy and HIPAA Focused Training\nOnce a year\n1.00\nVISTA Imaging\nOnce a year\n1.00\n\nSTANDARD INFECTION CONTROL MEASURES (PPD, IMMUNIZATIONS, ETC.): Contractor shall provide proof of the following for radiation therapists within five (5) calendar days after contract award and prior to the first duty shift to the COR and Contracting Officer. Tests shall be current within the past year.\nTUBERCULOSIS TESTING: Contractor shall provide proof of a negative Tuberculosis Skin Test (TST) or interferon-gamma release assays (IGRA) for all Contractor s physician(s) upon hire in accordance with CDC guidance. (This is applicable to all health care workers). A negative chest radiographic report for active tuberculosis shall be provided in cases of positive TST or IGRA results.\nMEASLES, MUMPS, & RUBELLA TESTING: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.\nVARICELLA: Contractors shall provide proof of immunity for all Contractor physicians {This is applicable to all health care workers}.\nACELLULAR PERTUSSIS: Contractors shall provide proof of 1 dose of Tdap vaccination for all Contractor physicians {This is applicable to all health care workers}.\nINFLUENZA: Contractors shall provide proof that all Contractor physicians have received the annual Influenza vaccine unless it is contraindicated. If the Contractor physician has a medical contraindication to the vaccine they shall be required to wear a mask during the Influenza season . {This is applicable to all health care workers}.\nOSHA REGULATION CONCERNING OCCUPATIONAL EXPOSURE TO BLOODBORNE PATHOGENS: Contractor shall provide evidence of completing and passing generic self-study blood-borne pathogen training for all Contractor s physician(s) {This is applicable to all health care workers}; provide their own Hepatitis B vaccination series and hepatitis B surface antigen test results following the hepatitis B vaccination series; maintain an exposure determination and control plan; maintain required records; and ensure that proper follow-up evaluation is provided following an exposure incident. \nThe facility shall notify the Contractor of any significant communicable disease exposures as appropriate. Contractor shall adhere to current CDC/HICPAC Guideline for Infection Control in health care personnel ( as published in American Journal for Infection Control- AJIC 1998; 26:289-354 http://www.cdc.gov/hicpac/pdf/InfectControl98.pdf) for disease control. Contractor shall provide follow up documentation of clearance to return to the workplace prior to their return.\nNational Provider Identifier (NPI): NPI is a standard, unique 10-digit numeric identifier required by HIPAA. The Veterans Health Administration must use NPIs in all HIPAA-standard electronic transactions for individual (health care practitioners) and organizational entities (medical facilities). The Contractor shall have or obtain appropriate NPI and if pertinent the Taxonomy Code confirmation notice issued by the Centers for Medicare and Medicaid Services (CMS) National Plan and Provider Enumeration System (NPPES) be provided to the Contracting Officer with the proposal. \nDEA: Contractor shall provide copy of current DEA certificate.\nConflict of Interest: The Contractor and all contractor s physician(s) are responsible for identifying and communicating to the CO and COR conflicts of interest at the time of proposal and during the entirety of contract performance. At the time of proposal, the Contractor shall provide a statement which describes, in a concise manner, all relevant facts concerning any past, present, or currently planned interest (financial, contractual, organizational, or otherwise) or actual or potential organizational conflicts of interest relating to the services to be provided. The Contractor shall also provide statements containing the same information for any identified consultants or subcontractors who shall provide services. The Contractor must also provide relevant facts that show how it s organizational and/or management system or other actions would avoid or mitigate any actual or potential organizational conflicts of interest. These statements shall be in response to the VAAR provision 852.209-70 Organizational Conflicts of Interest and fully outlined in response to the subject attachment in Section D of the solicitation document.\n Citizenship related Requirements: \nThe Contractor certifies that the Contractor shall comply with any and all legal provisions contained in the Immigration and Nationality Act of 1952, As Amended; its related laws and regulations that are enforced by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor as these may relate to non-immigrant foreign nationals working under contract or subcontract for the Contractor while providing services to Department of Veterans Affairs patient referrals;\nWhile performing services for the Department of Veterans Affairs, the Contractor shall not knowingly employ, contract or subcontract with an illegal alien; foreign national non-immigrant who is in violation their status, as a result of their failure to maintain or comply with the terms and conditions of their admission into the United States. Additionally, the Contractor is required to comply with all E-Verify requirements consistent with Executive Order 12989 and any related pertinent Amendments, as well as applicable Federal Acquisition Regulations.\nIf the Contractor fails to comply with any requirements outlined in the preceding paragraphs or its Agency regulations, the Department of Veterans Affairs may, at its discretion, require that the foreign national who failed to maintain their legal status in the United States or otherwise failed to comply with the requirements of the laws administered by Homeland Security, Immigration and Customs Enforcement and the U.S Department of Labor, shall be prohibited from working at the Contractor s place of business that services Department of Veterans Affairs patient referrals; or other place where the Contractor provides services to veterans who have been referred by the Department of Veterans Affairs; and shall form the basis for termination of this contract for breach.\nThis certification concerns a matter within the jurisdiction of an agency of the United States and the making of a false, fictitious, or fraudulent certification may render the maker subject to prosecution under 18 U.S.C. 1001.\nThe Contractor agrees to obtain a similar certification from its subcontractors. The certification shall be made as part of the offerors response to the RFP using the subject attachment in Section D of the solicitation document.\nAnnual Office of Inspector General (OIG) Statement: In accordance with HIPAA and the Balanced Budget Act (BBA) of 1977, the Department of Health and Human Services (HHS) Office of Inspector General (OIG) has established a list of parties and entities excluded from Federal health care programs. Specifically, the listed parties and entities may not receive Federal Health Care program payments due to fraud and/or abuse of the Medicare and Medicaid programs.\nTherefore, Contractor shall review the HHS OIG List of Excluded Individuals/Entities on the HHS OIG web site at http://oig.hhs.gov/exclusions/index.asp to ensure that the proposed contractor s physician(s) are not listed. Contractor should note that any excluded individual or entity that submits a claim for reimbursement to a Federal health care program, or causes such a claim to be submitted, may be subject to a Civil Monetary Penalty (CMP) for each item or service furnished during a period that the person was excluded and may also be subject to treble damages for the amount claimed for each item or service. CMP s may also be imposed against the Contractor that employ or enter into contracts with excluded individuals to provide items or services to Federal program beneficiaries.\nBy submitting their proposal, the Contractor certifies that the HHS OIG List of Excluded Individuals/Entities has been reviewed and that the Contractors are and/or firm is not listed as of the date the offer/bid was signed.\nClinical/Professional Performance: The qualifications of Contractor personnel are subject to review by VA Medical Facility COS or his/her clinical designee and approval by the Medical Center Director as provided in VHA Directive 1100.20 and VHA Directive 1100.21. Clinical/Professional performance monitoring and review of all clinical personnel covered by this contract for quality purposes will be provided by the facility COS and/or the Chief of the Service or his designee. A clinical COR may be appointed, however, only the CO is authorized to consider any contract modification request and/or make changes to the contract during the administration of the resultant contract.\nNon-Personal Healthcare Services: The parties agree that the Contractor and all contractor s radiation therapist(s) shall not be considered VA employees for any purpose.\nIndemnification: The Contractor shall be liable for, and shall indemnify and hold harmless the Government against, all actions or claims for loss of or damage to property or the injury or death of persons, arising out of or resulting from the fault, negligence, or act or omission of the Contractor, its agents, or employees.\nProhibition Against Self-Referral: Contractor s radiation therapist is prohibited from referring VA patients to contractor s or their own practice(s)\nInherent Government Functions: Contractor and Contractor s radiation therapist(s) shall not perform inherently governmental functions. This includes, but is not limited to, determination of agency policy, determination of Federal program priorities for budget requests, direction and control of government employees (outside a clinical context), selection or non-selection of individuals for Federal Government employment including the interviewing of individuals for employment, approval of position descriptions and performance standards for Federal employees, approving any contractual documents, approval of Federal licensing actions and inspections, and/or determination of budget policy, guidance, and strategy.\nNo Employee status: The Contractor shall be responsible for protecting Contractor s radiation therapist(s) furnishing services. To carry out this responsibility, the Contractor shall provide or certify that the following is provided for all their staff providing services under the resultant contract:\nWorkers compensation\nProfessional liability insurance\nHealth examinations\nIncome tax withholding, and\nSocial security payments.\nTort Liability: The Federal Tort Claims Act does not cover Contractor or contractor s radiation therapist(s). When a Contractor or contractor s radiation therapist(s) has been identified as a provider in a tort claim, the Contractor shall be responsible for notifying their legal counsel and/or insurance carrier. Any settlement or judgment arising from a Contractor s (or contractor s radiation therapist(s)) action or non-action shall be the responsibility of the Contractor and/or insurance carrier.\nKey Personnel:\nThe VA Full Time Equivalency (FTE) for the services required is 1.00. FTE is defined by VA as a minimum of 80 hours every two weeks and does not include holidays. After Contractor vacation, continuing medical education days are subtracted.\nThe minimum number of Certified Radiation Therapist required to be on site daily is 1.00 to be on site at the same time as defined in paragraph Hours of Operation in this section. \nThe Contractor shall be responsible for providing coverage to the VA during periods of vacancies of the Contractor s personnel due to sick leave, personal leave, vacations and additional coverage as required. In the event a scheduled radiation therapist is unable to complete an assigned shift, the contractor shall provide replacement radiation therapist coverage within 2 hours and notify the Contracting Office Representative (COR) immediately of the schedule change.\nPersonnel Substitutions: During the first ninety (90) calendar days of performance, the Contractor shall make NO substitutions of key personnel unless the substitution is necessitated by illness, death or termination of employment. The Contractor shall notify the CO, in writing, within 15 calendar day(s) after the occurrence of any of these events and provide the information required below. After 90 days, the Contractor shall submit the information required below to the CO at least 15 calendar days prior to making any permanent substitutions.\nThe Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the CO. Proposed substitutes shall have comparable qualifications to those of the persons being replaced. The CO will notify the Contractor within 15 calendar days after receipt of all required information of the decision on the proposed substitutes. The contract will be modified to reflect any approved changes of key personnel.\nFor temporary substitutions where the key person shall not be reporting to work for 3 consecutive workdays or more, the Contractor shall provide a qualified replacement for the key person. The substitute shall have comparable qualifications to the key person. Any period exceeding two weeks will require the procedure as stated above.\nThe Government reserves the right to refuse acceptance of any Contractor personnel at any time after performance begins, if personal or professional conduct jeopardizes patient care or interferes with the regular and ordinary operation of the facility. Breaches of conduct include intoxication or debilitation resulting from drug use, theft, patient abuse, dereliction or negligence in performing directed tasks, or other conduct resulting in formal complaints by patient or other staff members to designated Government representatives. Standards for conduct shall mirror those prescribed by current federal personnel regulations. Should the VA COS or designee show documented clinical problems or continual unprofessional behavior/actions with any Contractor s radiation therapist(s), s/he may request, without cause, immediate replacement of said Contractor s radiation therapist(s). The CO and COR shall deal with issues raised concerning Contractor s radiation therapist(s) conduct. The final arbiter on questions of acceptability is the CO.\nContingency Plan: Because continuity of care is an essential part of the Facility s medical services, The Contractor shall have a contingency plan in place to be utilized if the Contractor s radiation therapist(s) leaves Contractor s employment or is unable to continue performance in accordance with the terms and conditions of the resulting contract. \n\nVA HOURS OF OPERATION/SCHEDULING: \nVA Business Hours: 7am-3:30pm, \nClinic or OR Schedule: Monday-Friday 7am-3:30pm \nPatients must be seen by a contractor s radiation therapist(s) on-site at the facility in a timely manner in accordance with VA Rules and Regulations on clinic wait times and consult/order completion. Contractor shall notify the COR at least monthly about any obstacles to meeting this performance measure.\nContractor s radiation therapist(s) shall be available and present in clinic during normal facility clinic hours which will be established, and may be revised, as deemed appropriate for patient care by the Chief of Staff. Currently, normal clinic hours are Please see section 3.1.\n\n\n\n\n\nCancellations: Unless a state of emergency has been declared or clinics are otherwise cancelled by the VAMC, the Contractor shall be responsible for providing services.\n\nCONTRACTOR RESPONSIBILITIES\nClinical Personnel Required: The Contractor shall provide contractor s radiation therapist(s) who are competent, qualified per this performance work statement and adequately trained to perform assigned duties. \nContractor s radiation therapist(s) shall be responsible for signing in and out when in attendance. Time sheets will be used by the COR to confirm hours/day and services provided against the contractor s invoices. \nStandards of Care: The contract radiation therapist(s) care shall cover the range of Radiation Radiology services as would be provided in a state-of-the-art civilian medical treatment facility and the standard of care shall be of a quality, meeting or exceeding currently recognized national standards as established by:\nThe American College of Radiology Guidelines for Radiology Practice by subspecialty: \nhttps://www.acr.org/Clinical-Resources/Practice-Parameters-and-Technical-Standards.\nThe American College of Radiology Guidelines for Radiology Practice by Organ or Body System:\nhttps://www.acr.org/Clinical-Resources/Practice-Parameters-and-Technical-Standards.\nThe professional standards of the Joint Commission (TJC): http://www.jointcommission.org/standards_information/hap_requirements.aspx \nThe standards of the American Hospital Association (AHA): http://www.hpoe.org/resources?show=100&type=8 and;\nThe Radiation Oncology Service Therapeutic Radiologic Technologist is a graduate of an approved program in therapeutic radiologic technology, evidenced by a certificate or an associate degree from a program accredited by the Joint Review Committee on Education in Radiologic Technology (JRCERT) and certification by the American Registry of Radiologic Technologists (ARRT) (T). Must maintain certification and be in good standing with governing bodies.\nThe requirements contained in this PWS. \n\nWhat\nSubmit as noted \nSubmit To\nQuality Control Plan: Description and reporting reflecting the contractor s plan for meeting of contract requirements and performance standards\nUpon proposal and as frequently as indicated in the performance standards.\nContracting Officer\nOther than Cost and Price Information Supporting Proposed Physician Rate (required for Affiliate onsite hourly- remove if it does not apply)\nUpon proposal, to submit EPA request, upon change in key personnel\nContracting Officer\nCopy of Subcontracting Plan is required for all large businesses. Copy of Contractor Certification Statement if no-subcontracting possibilities exist.\nUpon proposal and as updated\nContracting Officer\nCopies of any and all licenses, board certifications, NPI, to include primary source verification of all licensed and certified staff \nUpon proposal and upon renewal of licenses and upon renewal of option periods or change of key personnel.\nContracting Officer\nCertification that staff list has been compared to OIG list\nUpon proposal and upon new hires.\nContracting Officer\nProof of Indemnification and Medical Liability Insurance \nUpon proposal and upon renewals.\nContracting Officer\nCertificates of Completion for Cyber Security and Patient Privacy Training Courses \nBefore receiving an account on VA Network and annual training and new hires.\nContracting Officer\nACLS/BLS Certification\nUpon award and every two years after award.\nCOR\nContingency plan for replacing key personnel to maintain services as required under the terms of the contract\nUpon proposal and as updated\nCOR\n\n\n End of Performance Work Statement (PWS)\n\n\n\nInstructions to Vendors:\n \nThe information identified above is intended to be descriptive of the Onsite Radiation Therapist Staffing Services requirement, to indicate the quality of services that will be satisfactory. It is the responsibility of the interested source to demonstrate to the government that the interested parties can provide the supplies/services that fulfill the required specifications mentioned above. \nResponses to this Request for Information (RFI) should include company name, address, point of contact, phone number, and point of contact e-mail, DUNS Number, Cage Code, size of business pursuant to North American Industrial Classification System (NAICS) 561320. \n\nPlease answer the following questions: \n\nPlease indicate the size status and representations of your business, such as but not limited to: Service-Disabled Veteran Owned Small Business (SDVOSB), Veteran Owned Small Business (VOSB), Hubzone, Woman Owned Small Business (WOSB), Large Business, etc.)? \n\n\nIs your company considered small under the NAICS code identified under this RFI? \n\n\n\nAre you an equivalent solution to the items mentioned above? \n\n\n\n(4) If you are a large business, do you have any authorized sub-contractors? If so, please provide their company name, telephone, point of Contact and size status (if available). \n\n\n\n\n(5) If you intend to subcontract any work on this contract, what portion of the total cost will be self-performed/will be performed by your organization? Please provide estimated detailed percentage breakdowns related to subcontracted work and completion of the job. \n\n\n\n\n\n(6) Does your company have an FSS contract with GSA or the NAC or ICSP and are you a contract holder with any other federal contract? If so, please provide the contract number. \n\n\n\n\n(7) If you are an FSS GSA/NAC contract holder or other federal contract holder, are the items/solution you are providing information for available on your schedule/contract? \n\n\n\n\n\n(8) General pricing of your products/solution is encouraged. Pricing will be used for the purpose of market research only. It will not be used to evaluate any type of award. \n\n\n\n\n(9) Please submit your capabilities regarding the Services required above. \n\n\n\n\n(10) Please review salient characteristics/performance of work (if applicable) and provide feedback or suggestions. If none, please reply as N/A. \n\n\n\n\nThis RFI will be conducted in accordance with the Federal Acquisition Regulation (FAR) Part 12. Responses must be received via e-mail to david.santiago2@va.gov no later than, 4 PM Eastern Standard Time (EST) on Thursday March 12, 2026, this notice will help the VA in determining available potential sources only. Reference 36C24426Q0370 in the subject of the email response. \nDo not contact VA Medical Center staff regarding this requirement, as they are not authorized to discuss this matter related to this procurement action. All questions will be addressed by the Contract Specialist, David Santiago at david.santiago2@va.gov.\n \nAll firms responding to this Request for Information are advised that their response is not a request for proposal, therefore they will not be considered for a contract award. \n\nIf a solicitation is issued, information will be posted on the beta.SAM web site for all qualified interested parties at a later date, and interested parties must respond to this Source Sought Notice to be considered for a set-aside. This notice does not commit the government to contract for any supplies or services. The government will not pay for any information or administrative cost incurred in response to this Request for Information. Information will only be accepted in writing by e-mail to Contract Specialist at david.santiago2@va.gov. \n\nDISCLAIMER \nThis RFI is issued solely for information and planning purposes only and does not constitute a solicitation. All information received in response to this RFI that is marked as proprietary will be handled accordingly. Responses to this notice are not offers and cannot be accepted by the Government to form a binding contract. Responders are solely responsible for all expenses associated with responding to this RFI.\n\nEnd of Document\n\n"}

What to check before bidding

• Located in United States.
• Source notice f140dda4f73a4f61825572f0f78061cc on SAM.gov.
• Notice published 5 Mar 2026; Tenqual indexed it 7 Mar 2026.
• Deadline listed as 12 Mar 2026.
• 1 tender document identified.
• Create a free tender alert to catch similar opportunities before the deadline pressure starts.