UNDP-ETH-00657,1 - RFQ-Local Firm: Printing of Documents - UNDP - ETHIOPIA

Summary

This specific tender is managed via the new supplier portal system of UNDP Quantum. If you are interested in submitting a bid for this tender, you must subscribe following the instructions in the user guide . If you have not registered a profile with this system, you can do so by following the link for Supplier Registration . If you already have a supplier profile, please access the negotiation using quicklink or please login to the Supplier Portal , then search for the negotiation using the reference number UNDP-ETH-00657,1 , following the instructions in the user guide . Introduction This Request for Quotation refers for the Provision of Printing and Delivery Services of Election Observation Training Material and Election Observation Pocket Guide as per the attached specifications. Interested suppliers must submit their offer directly in the system as instructed in the solicitation document, following the instructions in the available user guide. In case you have never registered before, you can register a profile using the registration link shared via the procurement notice and following the instructions in guides available in the UNDP website: https://www.undp.org/procurement/business/resources-for-bidders . Do not create a new profile if you already have one. Use the forgotten password feature in case you do not remember the password or the username from previous registration. The scope of this RFQ is to: Enhance structure and flow to ensure the comprehensive Election Observation Training Manual is intuitive, logically arranged, and practical users in dynamic environments. Publish high-quality copies with durable materials suitable for repeated use. Enhance structure and flow to ensure the comprehensive Election Observation Pocket Guide is intuitive, logically arranged, and practical users in dynamic environments. The Expected Deliverables of this RFQ is: Revised and harmonized manuscript incorporating expert feedback. Print-ready PDF files with appropriate breed, margins, and export settings. Published copies produced according to technical specifications. Technical Specification: 1. Training Manual ( Qty= 1000) Category Specification Project Overview Printing, finishing, and delivery of a 45-page A4 Election Observation Training Manual; final design and layout provided by NEBE. Print Quantity 1,000 copies Document Size A4 (210 × 297 mm), Portrait orientation. Total Pages 45 pages including cover. Color Mode Full color (4/4 CMYK) for inside pages and cover. Inside Pages Paper Type Matte art paper Inside Pages Weight 120 130 gsm. Inside Pages Printing Full color on both sides (4/4). Inside Pages Finish Smooth, anti- glare. Cover Paper Type Heavy-duty art card. Cover Weight 250 300 gsm. Cover Printing Full color (4/4 or as per design). Cover Finish Matte or gloss lamination; scratch- resistant. Binding Style Perfect binding with square spine. Binding Quality Strong adhesive; no loose pages. Trimming Clean, smooth, uniform edges. Printing Method High-resolution offset printing. Minimum Resolution 300 dpi. Color Accuracy Consistent and uniform color across print run. Bleed Requirement 3 mm bleed on all sides. Proof Requirement One hard-copy color proof before mass printing. Artwork Format Press-ready PDF (provided by client). Pre-Press Requirements Printer must check bleed, margins, resolution, and color profile; notify client of issues before printing. Packaging Strong carton boxes, moisture-resistant, 20 30 copies per box. Labeling Box labeled with title, quantity, and production date. Delivery Timeline Proof within 5 working days; final delivery within 10 15 working days after approval. Delivery Location As specified by the client. Quality Standards No smudging, fading, misalignment, or ink defects; consistent color; durable binding. 2. Pocket Guide   ( Qty= 10,000) No . Specification Item Description 1 Printing a pocket guide A6 size (105 mm × 148 mm), portrait orientation. 2 The guide pages The guide will be 15 pages total, including the cover 3 Color Everything prints in full color 3 Inner pages Use art paper or matte paper, 120 130 GSM. 4 Cover Page Cover should be art card, 250 300 GSM, also in full color. Finish the outside of the cover with either matte or glossy lamination. 5 Binding Use saddle stitching (center staple) for binding. 6 Printing quality Printing should be offset or high- quality digital, at least 300 DPI. 7 Final draft for verification We need one digital proof to review before the final print. 8 Package Make sure everything is packed well to avoid any damage. 9 Delivery Deliver the finished guides clean, trimmed, bound, and ready to go. Search for the specific tender using search filters and subscribe to the tender in order to get notifications in case of amendments of the tender document. If you need support with the online system, you can contact the contact details of this tender as indicated in the solicitation document. [UNDP OFFICE ETHIOPIA PROCUREMENT UNIT] Amendment Extending the date and correcting some information in the system Documents : Negotiation Document(s) (Before Accessing other negotiations Document(s), please click on this link ) Application Deadline: 12-Feb-26