RESILAND CA+ Program: Uzbekistan Resilient Landscapes Restoration Project

Tender summary

TERMS OF REFERENCE National Individual Consultant — Financial Management RESILAND CA+ Program Uzbekistan Resilient Landscapes Restoration Project (P174135 Contract Type: Individual Consultant — Lump Sum Duration: 3 months with possibility of extension, if needed. 1. BACKGROUND The Uzbekistan Resilient Landscapes Restoration Project (P174135) is financed by the World Bank under the RESILAND CA+ Program (IDA Credit 7138-UZ, PROGREEN Grant TF B7845-UZ, and KWPF Grant TF B7864-UZ), with a total financing of USD 153,000,000. The project is implemented by the Forestry Agency (FA) of the Republic of Uzbekistan through a Project Implementation Unit (PIU), with a project closing date of 15 September 2028. The PIU is at an early stage of establishing its financial management (FM) systems. The Project Operations Manual (POM, November 2023) requires the PIU to adopt IPSAS Cash Basis accounting, install a 1C accounting system within three months of effectiveness, produce quarterly Interim Financial Reports (IFRs), submit annual audited financial statements, and manage disbursements across three separate Designated Accounts. The project also includes a USD 13,000,000 Force Account package under Sub-component 2.1(B), under which leskhozes execute works using their own staff and equipment and must submit monthly Leskhoz Expenditure Reports to the PIU. An assessment of the PIU's current FM capacity indicates the following gaps that must be addressed urgently to meet World Bank fiduciary requirements and avoid delays in disbursement: No adopted Financial Management Manual (FMM) operationalizing the POM's FM chapter FM staff unfamiliar with World Bank SOE, IFR, and DARS formats and preparation procedures 1C accounting system not yet configured for project multi-source accounting (IDA/PROGREEN/KWPF) No IFR or financial reporting templates in use in 1C accounting system. Leskhozes contracted under Sub-component 2.1 Force Account have no guidance on required financial record-keeping or expenditure reporting 2. OBJECTIVE The objective of this assignment is to establish fully functional FM arrangements for the PIU within a three-month period, (with possibility of extension, if needed) leaving the PIU equipped and capable of independently managing all World Bank FM obligations for the remainder of the project. The consultant will produce all required FM instruments, help to configure the accounting system with the 1C provider and integrator, and build the hands-on capacity of the relevant personnel of the PIU and contracted leskhozes through direct training, separately. 3. SCOPE OF WORK AND DELIVERABLES The assignment is organized into five output clusters , each with defined deliverables that form the basis of lump-sum payment. All deliverables must be submitted in English and in Uzbek. No. Months Output Cluster Deliverable Content Standard Payment % D1 1 Financial Management Manual Finalized and PIU Director-approved FMM acceptable to WB covering: accounting standard (IPSAS Cash Basis); chart of accounts (5-segment); internal controls and segregation of duties; DA management procedures for all three instruments; disbursement methods and SOE thresholds; IFR preparation workflow; external audit procedures; sub-grant FM and Force Account leskhoz FM; organization, acceptance, and completion of previous financial years with WB and PIU. Consistent with POM Chapters 4–5, all three DFILs, and World Bank Core Framework no-objection. Bilingual (English/Uzbek). 25% D2 2 Leskhoz FM Orientation Orientation workshop for directors and chief accountants of all leskhozes contracted under Force Account Sub-component 2.1(B), covering: (i) Force Account FM obligations under the contract and FMM Chapter 11; (ii) labor register, equipment log, and materials register maintenance; (iii) LER preparation and submission procedure; (iv) documentation retention requirements; (v) consequences of non-compliance for payment tranches; (vi) review of contracts with leskhozes and development of relevant recommendations, as required by the PIU; (vii) Preparation of a payment schedule for the repayment of outstanding funds under contracts with leskhozes. Workshop materials (slide deck, quick-reference guide) delivered in Uzbek Attendance records and workshop report submitted. All contracted leskhoz directors and chief accountants attend. Quick-reference guide distributed and confirmed received. 25% D3 Accounting System Configuration Verification of the installed 1-C system for compliance with World Bank requirements, implementing necessary adjustments, and reconciling it based on previous fiscal years (covering Leskhozes’ contract management and all other signed contracts), including: (contract management by Leskhozes, all other contracts signed): (i) chart of accounts loaded (IDA/PROGREEN/KWPF source codes, all components and sub-components, expenditure types); (ii) dual-currency (USD/UZS) module activated; (iii) automated generation of SOEs, DARS, IFR Statement templates, and project balance sheet; (iv) user access controls and audit trail enabled; (v) backup procedure established and tested. System produces all WB-required outputs directly from accounting records. Configuration manual delivered to PIU. 20% D4 3 Financial Reporting Templates Package Complete set of completed, ready-to-use financial reporting templates: (i) SOE — standard format (IDA/KWPF); (ii) SOE — sub-grant format (PROGREEN Part 2.2(b)); (iii) DARS for each of the three DAs; (iv) full IFR package (6 statements: Sources and Uses, Activity Breakdown, DA Statement, SOE Withdrawal Schedule, Notes, Balance Sheet); (v) Leskhoz Expenditure Report (LER); (vi) Field Verification Report (FVR); (vii) Fixed Assets Register; (viii) Leskhoz Force Account Register (With amounts disbursed to them, remaining balances and any amounts to be returned, if ineligible.). Templates pre-populated with project-specific data (contract codes, component names, DA numbers). Excel/Word format compatible with 1-C outputs. 20% D5 PIU FM Staff Training Structured hands-on training programme for PIU FM Specialist and Accountant, covering: (i) FMM walk-through and practical application; (ii) 1-C system operation — recording transactions, generating SOEs and IFRs; (iii) DA reconciliation using DARS; (iv) preparation and submission of Withdrawal Applications through World Bank Client Connection; (v) Force Account advance management and LER verification procedures; (vi) developing relevant tax-related recommendations for foreign and local contracts and reviewing their practical application. Training delivered over minimum 5 working days of direct instruction. Training completion report with attendance records submitted. PIU FM staff demonstrate ability to independently prepare SOE, DARS, and Q1 IFR draft by end of training. Assessment checklist completed. 10% TOTAL 100% Note: Deliverables may be completed earlier than the monthly schedule above. Payment shall be made within 10 working days of written acceptance of each deliverable by the PIU Director and World Bank no-objection where required. This is a lump-sum contract. Payment is tied exclusively to accepted deliverables, not to time spent. The client shall have no obligation to pay any amount in excess of the agreed lump sum regardless of the time the consultant spends. 4. QUALIFICATIONS AND EXPERIENCE The consultant must meet all of the following minimum requirements: University degree in accounting, finance, economics, or a closely related field. Professional certification (ACCA, CPA, CMA, or equivalent) is an advantage. Minimum 7 years of professional experience in financial management, of which at least 5 years on World Bank-financed or other multilateral donor-financed projects. Demonstrated hands-on experience in configuring and operating the 1C accounting system for World Bank projects, including chart of accounts setup and automated IFR/SOE generation. Thorough knowledge of World Bank disbursement procedures: SOE, DARS, Withdrawal Applications via Client Connection, and DFIL requirements. Practical experience preparing IFRs and annual project financial statements under IPSAS Cash Basis. Experience conducting FM capacity-building training for project implementation units with limited FM background. Fluency in Uzbek and Russian (required); working knowledge of English (required for FMM drafting and World Bank correspondence). Prior experience on forestry, environment, or natural resource management projects is an advantage but not required. 5. REPORTING AND CONTRACT MANAGEMENT The consultant will report directly to the PIU Director. Day-to-day coordination will be through the PIU FM Specialist (once hired) or the designated PIU Coordinator. The World Bank Financial Management Specialist in the Task Team shall have full access to all deliverables and shall provide technical clearance where required (notably on the FMM and the 1-C configuration). The consultant shall work primarily on-site at the PIU offices in Tashkent. Field travel to Leskhoz locations for the orientation workshop (Deliverable D5) is included within the lump-sum price and shall be agreed in advance with the PIU Director. 6. PROCUREMENT NOTE This assignment shall be procured as a National Individual Consultant under the World Bank Procurement Regulations for IPF Borrowers (November 2020, revised February 2025). Selection shall be based on comparison of qualifications and a technical interview. The contract shall be a lump-sum individual consultant contract. The estimated contract value falls below the prior-review threshold for individual consultants; however, the TOR and shortlist shall be submitted to the World Bank Task Team for information before advertisement. TERMS OF REFERENCE National Individual Consultant — Financial Management RESILAND CA+ Program Uzbekistan Resilient Landscapes Restoration Project (P174135 Contract Type: Individual Consultant — Lump Sum Duration: 3 months with possibility of extension, if needed. 1. BACKGROUND The Uzbekistan Resilient Landscapes Restoration Project (P174135) is financed by the World Bank under the RESILAND CA+ Program (IDA Credit 7138-UZ, PROGREEN Grant TF B7845-UZ, and KWPF Grant TF B7864-UZ), with a total financing of USD 153,000,000. The project is implemented by the Forestry Agency (FA) of the Republic of Uzbekistan through a Project Implementation Unit (PIU), with a project closing date of 15 September 2028. The PIU is at an early stage of establishing its financial management (FM) systems. The Project Operations Manual (POM, November 2023) requires the PIU to adopt IPSAS Cash Basis accounting, install a 1C accounting system within three months of effectiveness, produce quarterly Interim Financial Reports (IFRs), submit annual audited financial statements, and manage disbursements across three separate Designated Accounts. The project also includes a USD 13,000,000 Force Account package under Sub-component 2.1(B), under which leskhozes execute works using their own staff and equipment and must submit monthly Leskhoz Expenditure Reports to the PIU. An assessment of the PIU's current FM capacity indicates the following gaps that must be addressed urgently to meet World Bank fiduciary requirements and avoid delays in disbursement: No adopted Financial Management Manual (FMM) operationalizing the POM's FM chapter FM staff unfamiliar with World Bank SOE, IFR, and DARS formats and preparation procedures 1C accounting system not yet configured for project multi-source accounting (IDA/PROGREEN/KWPF) No IFR or financial reporting templates in use in 1C accounting system. Leskhozes contracted under Sub-component 2.1 Force Account have no guidance on required financial record-keeping or expenditure reporting 2. OBJECTIVE The objective of this assignment is to establish fully functional FM arrangements for the PIU within a three-month period, (with possibility of extension, if needed) leaving the PIU equipped and capable of independently managing all World Bank FM obligations for the remainder of the project. The consultant will produce all required FM instruments, help to configure the accounting system with the 1C provider and integrator, and build the hands-on capacity of the relevant personnel of the PIU and contracted leskhozes through direct training, separately. 3. SCOPE OF WORK AND DELIVERABLES The assignment is organized into five output clusters , each with defined deliverables that form the basis of lump-sum payment. All deliverables must be submitted in English and in Uzbek. No. Months Output Cluster Deliverable Content Standard Payment % D1 1 Financial Management Manual Finalized and PIU Director-approved FMM acceptable to WB covering: accounting standard (IPSAS Cash Basis); chart of accounts (5-segment); internal controls and segregation of duties; DA management procedures for all three instruments; disbursement methods and SOE thresholds; IFR preparation workflow; external audit procedures; sub-grant FM and Force Account leskhoz FM; organization, acceptance, and completion of previous financial years with WB and PIU. Consistent with POM Chapters 4–5, all three DFILs, and World Bank Core Framework no-objection. Bilingual (English/Uzbek). 25% D2 2 Leskhoz FM Orientation Orientation workshop for directors and chief accountants of all leskhozes contracted under Force Account Sub-component 2.1(B), covering: (i) Force Account FM obligations under the contract and FMM Chapter 11; (ii) labor register, equipment log, and materials register maintenance; (iii) LER preparation and submission procedure; (iv) documentation retention requirements; (v) consequences of non-compliance for payment tranches; (vi) review of contracts with leskhozes and development of relevant recommendations, as required by the PIU; (vii) Preparation of a payment schedule for the repayment of outstanding funds under contracts with leskhozes. Workshop materials (slide deck, quick-reference guide) delivered in Uzbek Attendance records and workshop report submitted. All contracted leskhoz directors and chief accountants attend. Quick-reference guide distributed and confirmed received. 25% D3 Accounting System Configuration Verification of the installed 1-C system for compliance with World Bank requirements, implementing necessary adjustments, and reconciling it based on previous fiscal years (covering Leskhozes’ contract management and all other signed contracts), including: (contract management by Leskhozes, all other contracts signed): (i) chart of accounts loaded (IDA/PROGREEN/KWPF source codes, all components and sub-components, expenditure types); (ii) dual-currency (USD/UZS) module activated; (iii) automated generation of SOEs, DARS, IFR Statement templates, and project balance sheet; (iv) user access controls and audit trail enabled; (v) backup procedure established and tested. System produces all WB-required outputs directly from accounting records. Configuration manual delivered to PIU. 20% D4 3 Financial Reporting Templates Package Complete set of completed, ready-to-use financial reporting templates: (i) SOE — standard format (IDA/KWPF); (ii) SOE — sub-grant format (PROGREEN Part 2.2(b)); (iii) DARS for each of the three DAs; (iv) full IFR package (6 statements: Sources and Uses, Activity Breakdown, DA Statement, SOE Withdrawal Schedule, Notes, Balance Sheet); (v) Leskhoz Expenditure Report (LER); (vi) Field Verification Report (FVR); (vii) Fixed Assets Register; (viii) Leskhoz Force Account Register (With amounts disbursed to them, remaining balances and any amounts to be returned, if ineligible.). Templates pre-populated with project-specific data (contract codes, component names, DA numbers). Excel/Word format compatible with 1-C outputs. 20% D5 PIU FM Staff Training Structured hands-on training programme for PIU FM Specialist and Accountant, covering: (i) FMM walk-through and practical application; (ii) 1-C system operation — recording transactions, generating SOEs and IFRs; (iii) DA reconciliation using DARS; (iv) preparation and submission of Withdrawal Applications through World Bank Client Connection; (v) Force Account advance management and LER verification procedures; (vi) developing relevant tax-related recommendations for foreign and local contracts and reviewing their practical application. Training delivered over minimum 5 working days of direct instruction. Training completion report with attendance records submitted. PIU FM staff demonstrate ability to independently prepare SOE, DARS, and Q1 IFR draft by end of training. Assessment checklist completed. 10% TOTAL 100% Note: Deliverables may be completed earlier than the monthly schedule above. Payment shall be made within 10 working days of written acceptance of each deliverable by the PIU Director and World Bank no-objection where required. This is a lump-sum contract. Payment is tied exclusively to accepted deliverables, not to time spent. The client shall have no obligation to pay any amount in excess of the agreed lump sum regardless of the time the consultant spends. 4. QUALIFICATIONS AND EXPERIENCE The consultant must meet all of the following minimum requirements: University degree in accounting, finance, economics, or a closely related field. Professional certification (ACCA, CPA, CMA, or equivalent) is an advantage. Minimum 7 years of professional experience in financial management, of which at least 5 years on World Bank-financed or other multilateral donor-financed projects. Demonstrated hands-on experience in configuring and operating the 1C accounting system for World Bank projects, including chart of accounts setup and automated IFR/SOE generation. Thorough knowledge of World Bank disbursement procedures: SOE, DARS, Withdrawal Applications via Client Connection, and DFIL requirements. Practical experience preparing IFRs and annual project financial statements under IPSAS Cash Basis. Experience conducting FM capacity-building training for project implementation units with limited FM background. Fluency in Uzbek and Russian (required); working knowledge of English (required for FMM drafting and World Bank correspondence). Prior experience on forestry, environment, or natural resource management projects is an advantage but not required. 5. REPORTING AND CONTRACT MANAGEMENT The consultant will report directly to the PIU Director. Day-to-day coordination will be through the PIU FM Specialist (once hired) or the designated PIU Coordinator. The World Bank Financial Management Specialist in the Task Team shall have full access to all deliverables and shall provide technical clearance where required (notably on the FMM and the 1-C configuration). The consultant shall work primarily on-site at the PIU offices in Tashkent. Field travel to Leskhoz locations for the orientation workshop (Deliverable D5) is included within the lump-sum price and shall be agreed in advance with the PIU Director. 6. PROCUREMENT NOTE This assignment shall be procured as a National Individual Consultant under the World Bank Procurement Regulations for IPF Borrowers (November 2020, revised February 2025). Selection shall be based on comparison of qualifications and a technical interview. The contract shall be a lump-sum individual consultant contract. The estimated contract value falls below the prior-review threshold for individual consultants; however, the TOR and shortlist shall be submitted to the World Bank Task Team for information before advertisement.

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